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Aberystwyth University
University in Wales
Aber.ac.uk is the official website of Aberystwyth University, a leading institution located in Aberystwyth, Wales. The website serves as a comprehensive online platform that provides information and resources for students, staff, researchers, and the wider community. It showcases the university's academic programs across various disciplines, highlighting its commitment to excellence in teaching and research. The website offers easy navigation with sections dedicated to admissions, courses, accommodation, and support services for students. Additionally, it features news and events updates, showcasing the university's engagement in innovation, collaboration, and societal impact. Aber.ac.uk acts as a gateway to explore the educational offerings and vibrant community of Aberystwyth University.
The University has a very friendly and welcoming feel and has even been named Welsh University of the Year for 2020 in The Sunday Times Good University Guide.thestudentroom.co.ukAberystwyth is a great place to be a student, there is a great feel to the town and there is always plenty to do and see.
[24] [26] E. J. [28] [30] [37] [38] [39] [6] [48] [49] Aberystwyth University was shortlisted in four categories in the Times Higher Education Leadership and Management Awards (THELMAs) (2015). [50]collegedekho.comAberystwyth University has been awarded the Silver Award under the Corporate Health Standard (CHS), the quality mark for workplace health promotion run by Welsh Government.
Aberystwyth is a great place to be a student, there is a great feel to the town and there is always plenty to do and see.thestudentroom.co.ukThe University has a very friendly and welcoming feel and has even been named Welsh University of the Year for 2020 in The Sunday Times Good University Guide.
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EncryptedSite is Encrypted
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CountryHosted in United Kingdom
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CityAberystwyth, Ceredigion
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Latitude\Longitude52.4167 / -4.0667 Google Map
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Traffic rank#13,474 Site Rank
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Site Owner informationWhois info
Website is Safe
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Former namesUniversity of Wales, Aberystwyth
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MottoWelsh,: Nid Byd, Byd Heb Wybodaeth
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Motto in EnglishA world without knowledge is no world at all
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TypePublic
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Established1872 (as The University College of Wales)
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Endowment£30.9 million (2021)
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Budget£116.8 million (2020-21)
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ChancellorJohn, Lord Thomas of Cwmgiedd
Traffic rank
#13,474
#13,474
Site age
Location
United Kingdom
United Kingdom
Popular Questions for Aberystwyth University
Newest job postings for Aberystwyth University
via Aberystwyth University
posted_at: 11 days ago
The role
What you’ll do
Who you are – Qualifications, Experience, Knowledge, and Skills required:
How to apply
Benefits
Employment Visa:
The role
The Department of Geography and Earth Sciences is seeking to appoint an Associate Lecturer to provide lecturing and administrative duties to support Earth Science teaching. The post is for a fixed-term period of 12 months. Applications are welcome from candidates with an appropriate academic background
The role
What you’ll do
Who you are – Qualifications, Experience, Knowledge, and Skills required:
How to apply
Benefits
Employment Visa:
The role
The Department of Geography and Earth Sciences is seeking to appoint an Associate Lecturer to provide lecturing and administrative duties to support Earth Science teaching. The post is for a fixed-term period of 12 months. Applications are welcome from candidates with an appropriate academic background in any area of Earth Sciences, in particular sedimentology, deep time Earth history, and field geology. The successful candidate will be able to demonstrate a capacity for effective teaching at undergraduate and postgraduate level in Earth Sciences. The successful candidate will be an effective communicator, with an ability to deliver lectures, practicals, and fieldwork to large and small student groups, primarily at undergraduate level. The successful candidate will be required to teach and assess on the following modules: Life on Earth... (Year 1); Advanced Earth Materials (Sedimentology: Year 2), Earth Science fieldwork (all levels) and may contribute to wider physical geography and earth science undergraduate provision, depending on academic background. The successful candidate will be expected to supervise student dissertation projects in Earth Science and will undertake personal tutor responsibilities. They will carry out administrative duties in connection with their teaching and will participate in student recruitment activities.
To make an informal enquiry, please contact Professor Sarah Davies, Head of Department at sjd@aber.ac.uk.
Appointments are normally made within 4 - 8 weeks of the closing date.
What you’ll do
This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.
Principle duties are:
• To deliver teaching within a clear framework, including fieldwork and practical classes.
• To develop appropriate teaching materials.
• To set and mark assessments.
• To plan own work within the constraints of the course and the team.
• To provide feedback to students on their progress.
• To undertake student recruitment activities, contributing to marketing, open days and applicant days
• To undertake personal tutor duties and contribute to the welfare and wellbeing of our students.
• To undertake health and safety duties and responsibilities appropriate to the post.
• To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
• To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
• Any other reasonable duties requested commensurate with the grade of this role.
The responsibilities of this vacancy have been matched to the Academic Role Profile Teaching and Scholarship 1. Details of the role profile can be found at:
https://www.aber.ac.uk/en/hr/info-staff/employment/agreement/academic-profiles/#teaching-&-scholarship-a-(grade-)
Further information about the Department of Geography and Earth Sciences is available here: https://www.aber.ac.uk/en/dges/
Who you are – Qualifications, Experience, Knowledge, and Skills required:
Essential
• Appropriate academic training and accomplishment (undergraduate degree in Geology / Earth Science and a postgraduate degree, awarded or near to completion, in Earth Science).
• Ability to teach core Earth Science material at undergraduate level (including laboratory practical’s, fieldwork, tutoring and project supervision).
• Demonstrated oral, written and presentation skills.
• Strong inter-personal skills including the capacity to work effectively as part of a team.
• Excellent IT skills to support teaching.
• An ability to carry out day-to-day administrative tasks conscientiously, efficiently and in a timely manner.
• An ability to understand the bilingual nature of the University and an awareness of the procedures in place to support working bilingually.
Desirable
• PhD in Earth Science or closely related discipline.
• Postgraduate teaching qualification, Associate Fellowship of the Higher Education Academy or equivalent.
• Experience in contributing to undergraduate Geology / Earth Science field excursions.
• Expertise in clastic sedimentology and deep time Earth History.
• Oral (spoken) and Written Welsh Level A2* or evidence to demonstrate an ongoing commitment to learn Welsh to this standard.
• More information on Welsh Language Levels can be found at:
https://www.aber.ac.uk/en/hr/policy-and-procedure/welsh-standards/
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Benefits
• Flexible working policy
• 36.5 – hour week for full-time roles
• Generous leave entitlements – 27 days annual leave plus bank holidays and university closed days.
• Commitment to Professional Development
• Enhanced contribution to our workplace pension schemes.
• Staff recognition and reward schemes
• Opportunity to learn the Welsh language for free.
• Staff relocation bursary
• Maternity, Paternity, Parental and Adoption Leave
• Staff discount for gym facilities, hospitality, and retail on campus.
Please keep reading
We welcome applicants from all backgrounds and communities and, those that are currently underrepresented in our workforce. This includes but is not limited to Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.
We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Employment Visa:
We welcome international applicants who are eligible for sponsorship under the Skilled Worker Route.
Under the points-based system, this role meets the criteria to be sponsored by AU for an SWR application. Please be advised that AU will only support the Certificate of Sponsorship for any employment visas and will not support the payment of the employment visa for the offered candidate and/or dependants.
Any prospective candidates coming to work for AU under the SWR will require a minimum of 70 points, made up of the following:
Skilled Worker Route Points-Based System
Points
Meets (Yes / No)
Mandatory / Non-tradeable Criteria (50 points)
A job offers from a UK licensed sponsor
20 points
Yes
Job is above the minimum sponsorable skill level
20 points
Yes
Appointed candidate to have appropriate knowledge of the English language*
10 points
Yes
Total = 50 points
Tradeable Criteria (dependent on candidate appointed)
Salary meets minimum threshold
20 points
The candidate holds a PhD in a subject relevant to the job
10 points
The candidate holds a PhD in a STEM subject relevant to the job
20 points
The advertised role is on the UK Shortage Occupation List (SOL)
20 points
• Appropriate knowledge is classed as the following:
• A national of a majority English speaking country
• Having an academic degree taught in English (if an overseas degree, must be verified by NARIC)
• Completing and passing an English language test at Level B1 or above.
For more information, please visit: https://www.gov.uk/skilled-worker-visa Show more details...
What you’ll do
Who you are – Qualifications, Experience, Knowledge, and Skills required:
How to apply
Benefits
Employment Visa:
The role
The Department of Geography and Earth Sciences is seeking to appoint an Associate Lecturer to provide lecturing and administrative duties to support Earth Science teaching. The post is for a fixed-term period of 12 months. Applications are welcome from candidates with an appropriate academic background in any area of Earth Sciences, in particular sedimentology, deep time Earth history, and field geology. The successful candidate will be able to demonstrate a capacity for effective teaching at undergraduate and postgraduate level in Earth Sciences. The successful candidate will be an effective communicator, with an ability to deliver lectures, practicals, and fieldwork to large and small student groups, primarily at undergraduate level. The successful candidate will be required to teach and assess on the following modules: Life on Earth... (Year 1); Advanced Earth Materials (Sedimentology: Year 2), Earth Science fieldwork (all levels) and may contribute to wider physical geography and earth science undergraduate provision, depending on academic background. The successful candidate will be expected to supervise student dissertation projects in Earth Science and will undertake personal tutor responsibilities. They will carry out administrative duties in connection with their teaching and will participate in student recruitment activities.
To make an informal enquiry, please contact Professor Sarah Davies, Head of Department at sjd@aber.ac.uk.
Appointments are normally made within 4 - 8 weeks of the closing date.
What you’ll do
This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.
Principle duties are:
• To deliver teaching within a clear framework, including fieldwork and practical classes.
• To develop appropriate teaching materials.
• To set and mark assessments.
• To plan own work within the constraints of the course and the team.
• To provide feedback to students on their progress.
• To undertake student recruitment activities, contributing to marketing, open days and applicant days
• To undertake personal tutor duties and contribute to the welfare and wellbeing of our students.
• To undertake health and safety duties and responsibilities appropriate to the post.
• To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
• To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
• Any other reasonable duties requested commensurate with the grade of this role.
The responsibilities of this vacancy have been matched to the Academic Role Profile Teaching and Scholarship 1. Details of the role profile can be found at:
https://www.aber.ac.uk/en/hr/info-staff/employment/agreement/academic-profiles/#teaching-&-scholarship-a-(grade-)
Further information about the Department of Geography and Earth Sciences is available here: https://www.aber.ac.uk/en/dges/
Who you are – Qualifications, Experience, Knowledge, and Skills required:
Essential
• Appropriate academic training and accomplishment (undergraduate degree in Geology / Earth Science and a postgraduate degree, awarded or near to completion, in Earth Science).
• Ability to teach core Earth Science material at undergraduate level (including laboratory practical’s, fieldwork, tutoring and project supervision).
• Demonstrated oral, written and presentation skills.
• Strong inter-personal skills including the capacity to work effectively as part of a team.
• Excellent IT skills to support teaching.
• An ability to carry out day-to-day administrative tasks conscientiously, efficiently and in a timely manner.
• An ability to understand the bilingual nature of the University and an awareness of the procedures in place to support working bilingually.
Desirable
• PhD in Earth Science or closely related discipline.
• Postgraduate teaching qualification, Associate Fellowship of the Higher Education Academy or equivalent.
• Experience in contributing to undergraduate Geology / Earth Science field excursions.
• Expertise in clastic sedimentology and deep time Earth History.
• Oral (spoken) and Written Welsh Level A2* or evidence to demonstrate an ongoing commitment to learn Welsh to this standard.
• More information on Welsh Language Levels can be found at:
https://www.aber.ac.uk/en/hr/policy-and-procedure/welsh-standards/
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Benefits
• Flexible working policy
• 36.5 – hour week for full-time roles
• Generous leave entitlements – 27 days annual leave plus bank holidays and university closed days.
• Commitment to Professional Development
• Enhanced contribution to our workplace pension schemes.
• Staff recognition and reward schemes
• Opportunity to learn the Welsh language for free.
• Staff relocation bursary
• Maternity, Paternity, Parental and Adoption Leave
• Staff discount for gym facilities, hospitality, and retail on campus.
Please keep reading
We welcome applicants from all backgrounds and communities and, those that are currently underrepresented in our workforce. This includes but is not limited to Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.
We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Employment Visa:
We welcome international applicants who are eligible for sponsorship under the Skilled Worker Route.
Under the points-based system, this role meets the criteria to be sponsored by AU for an SWR application. Please be advised that AU will only support the Certificate of Sponsorship for any employment visas and will not support the payment of the employment visa for the offered candidate and/or dependants.
Any prospective candidates coming to work for AU under the SWR will require a minimum of 70 points, made up of the following:
Skilled Worker Route Points-Based System
Points
Meets (Yes / No)
Mandatory / Non-tradeable Criteria (50 points)
A job offers from a UK licensed sponsor
20 points
Yes
Job is above the minimum sponsorable skill level
20 points
Yes
Appointed candidate to have appropriate knowledge of the English language*
10 points
Yes
Total = 50 points
Tradeable Criteria (dependent on candidate appointed)
Salary meets minimum threshold
20 points
The candidate holds a PhD in a subject relevant to the job
10 points
The candidate holds a PhD in a STEM subject relevant to the job
20 points
The advertised role is on the UK Shortage Occupation List (SOL)
20 points
• Appropriate knowledge is classed as the following:
• A national of a majority English speaking country
• Having an academic degree taught in English (if an overseas degree, must be verified by NARIC)
• Completing and passing an English language test at Level B1 or above.
For more information, please visit: https://www.gov.uk/skilled-worker-visa Show more details...
via Aberystwyth University
schedule_type: Full-time
AberWorks
AberWorks aims to helps students gain practical work experience within the University. Its key aims are to increase your skills and self-awareness to develop your employability.
What kind of roles are available?
AberWorks includes opportunities for students who wish to earn while they learn. The opportunities available range from Catering, Administrative work, Ambassador roles and more
During term-time if work is available, you may choose
AberWorks
AberWorks aims to helps students gain practical work experience within the University. Its key aims are to increase your skills and self-awareness to develop your employability.
What kind of roles are available?
AberWorks includes opportunities for students who wish to earn while they learn. The opportunities available range from Catering, Administrative work, Ambassador roles and more
During term-time if work is available, you may choose to work up to 15 hours per week, with more hours possible during vacation periods.
Salary will be dependent on the casual role you undertake. Work could be based on any of the University’s campuses including the Old College. You have the choice of accepting work that fits around your schedule. Show more details...
AberWorks aims to helps students gain practical work experience within the University. Its key aims are to increase your skills and self-awareness to develop your employability.
What kind of roles are available?
AberWorks includes opportunities for students who wish to earn while they learn. The opportunities available range from Catering, Administrative work, Ambassador roles and more
During term-time if work is available, you may choose to work up to 15 hours per week, with more hours possible during vacation periods.
Salary will be dependent on the casual role you undertake. Work could be based on any of the University’s campuses including the Old College. You have the choice of accepting work that fits around your schedule. Show more details...
via Aberystwyth University
schedule_type: Full-time
The Role
What you’ll do
Who you are – Qualifications, Experience, Knowledge and Skills required
How to apply
Benefits
Employment Visa
The role
You will provide advice and information to learners, acting as the first point of contact for learners and prospective learners; dealing with enquiries from learners; supporting promotional and marketing activities; course administration (data, finance, logistical arrangements); keeping minutes at meetings,
The Role
What you’ll do
Who you are – Qualifications, Experience, Knowledge and Skills required
How to apply
Benefits
Employment Visa
The role
You will provide advice and information to learners, acting as the first point of contact for learners and prospective learners; dealing with enquiries from learners; supporting promotional and marketing activities; course administration (data, finance, logistical arrangements); keeping minutes at meetings, and supporting the administration of Learn Welsh exams.
To make an informal enquiry, please contact Carys Hughes Jones, Learn Welsh Administration Co-ordinator, at caj@aber.ac.uk.
Appointments are normally made within 4 - 8 weeks of the closing date.
What you’ll do
This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.
To provide information and advice to learners
• To respond to... enquiries by prospective learners and current learners about the Learn Welsh programme, dealing with most enquiries, and referring enquiries to other officers if required at busy periods of time or during staff absence. Respond to enquiries by telephone, face to face and in writing (by email or letter). This involves drafting letters and emails to staff, learners and external bodies using templates with modifications where appropriate. It requires understanding and communicating information that may be straightforward or require explanation or interpretation in order to help others understand and will need to consider both what to communicate and how. It also means providing a flexible and effective service to customers, and providing feedback to the team about customer requirements, and help to adapt the service to meet the needs of the customer. Deal with enquiries where the issues may be unforeseen or unique, find an appropriate solution where possible or refer to others.
• To provide information to learners about Learn Welsh courses, as well as advice about services, processes and procedures to staff, students and visitors. This involves dealing with enquiries that may be complex, which requires knowledge of language course levels, in order to provide appropriate advice to learners so that they may enrol on the most suitable courses.
• To advise learners about registering and paying for a course, including online enrolment and payments on the interactive site managed by the National Centre for Learning Welsh. To provide advice and information about course materials, course venues and other relevant issues.
• To undertake reception duties, including welcoming visitors, and responding to enquiries about all aspects of the work of the Learn Welsh department.
• To provide advice to managers on the operation of the course programme and enquiry service, and how they may be changed in the light of feedback from customers or their ease of use and effectiveness.
• To organise own work and resources to meet agreed objectives. To respond to unforeseen events or changes in priorities positively and reschedule work as required.
Team work
• To work as an active member of a team through the provision of support to other team members and demonstrating a flexible approach and helping to build team morale. To play an active role in the team meetings, contributing to discussions and supporting other team members. To provide cover for absent colleagues, which may involve undertaking more complex tasks.
To support marketing and promotional activity
• To collaborate under the supervision of the Programme Officer to implement learner recruitment activities, e.g., preparing a monthly e-bulletin in an attractive style, preparing and distributing posters, sending emails to learners, updating the website and social networking accounts, complying with GDPR requirements.
• To attend promotional events as required, to provide course information and advice to learners and prospective learners.
Administration of external examinations
• To act as Examination Assistant to assist with WJEC Use of Welsh exams for learners at all levels in multiple locations across the region; processing applications by exam candidates; advising learners about exam arrangements; ensuring that the administration of exams complies with WJEC processes, standards and regulations; appointing assisting a team of exam invigilators and assistant invigilators; organising suitable locations to hold exams across the region; keeping exam papers securely, before and after exams, and to return them securely to WJEC; arrange special provision for learners with additional learning needs or disabilities; sending results to learners.
Course Administration
• To co-ordinate the administration of course data, to include responsibility for monitoring, checking and correcting class registers, co-ordinating the process of contacting learners who have not registered or paid for courses, in order to ensure complete and accurate records.
• To assist in preparing a termly learner data report for the National Centre for Learning Welsh, and to collaborate with the Programme Officer to prepare for the annual data audit.
• To collect, record and check learner data, including personal details and assessment records, keeping the required records (both on paper and on computer), in accordance with the policies of the University the National Centre for Learning Welsh, and to comply with the relevant legislation. This includes inputting registration and course data on the national interactive site.
• To receive payments from learners, including card payments by telephone and to record payments on the interactive site, and issue receipts.
• To be responsible and check that payments are recorded accurately against the learner and provider records.
• To create purchase orders for course locations, goods and services, and to create contracts with external course locations, using the ABW finance system.
• To collaborate with Area Co-ordinators in the administration of supplementary courses by running interactive site registration reports, and collecting and checking registration forms, fees and class registers.
• To deal with queries from tutors and provide them with advice and information about course arrangements.
• To collaborate with the Academic Operations Officer to administer the Intensive Summer Course.
General responsibilities
• To take minutes of Learn Welsh meetings, as required. This can include the Learn Welsh management team and the Training, Quality and Curriculum Committee.
• To carry out administrative and general office work - filing, photocopying, dealing with the post, and assisting the Learn Welsh department.
• To work to Standard Operating Procedures.
• To undertake health and safety duties and responsibilities appropriate to the post.
• To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post#
• To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
• Any other reasonable duties requested commensurate with the grade of this role.
Who you are – Qualifications, Experience, Knowledge, and Skills required:
Essential
• Educated to A level / level 3 or equivalent or experience of working in education
• Experience of completing administrative tasks to a high standard.
• Experience of data and finance administration.
• Experience of working in a team and working with colleagues at all levels in an organisation.
• Experience of working in a customer centred environment.
• Advanced skills in standard IT packages, including complex spreadsheets, data base and email, and ability to adapt and use various user systems.
• Understand, be able to use and seek to develop processes and procedures that are relevant to the role, and ability to adapt and improve processes.
• Ability to work with fine attention to detail and accuracy in dealing with data and finance.
• Clear commitment to your own personal development.
• Commitment to work within a bilingual environment.
• Ability to speak and write in Welsh to level C1*
Desirable
• Educated to degree level
• Experience of working in the Learn Welsh or further or higher education sectors.
• Ability to use website content management systems.
• Ability to speak and write in Welsh to level C2*
• *More information on Welsh Language Levels can be found at:
https://www.aber.ac.uk/en/hr/policy-and-procedure/welsh-standards/
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Benefits
• Flexible working policy
• 36.5 – hour week for full-time roles
• Generous leave entitlements – 27 days annual leave plus bank holidays and university closed days
• Commitment to Professional Development
• Enhanced contribution to our workplace pension schemes
• Staff recognition and reward schemes
• Opportunity to learn the Welsh language for free
• Staff relocation bursary
• Maternity, Paternity, Parental and Adoption Leave
• Staff discount for gym facilities, hospitality, and retail on campus.
Please keep reading
We welcome applicants from all backgrounds and communities and, those that are currently underrepresented in our workforce. This includes but is not limited to Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.
We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. Welsh language skills are considered an asset to the institution, and we encourage and support staff to learn, develop and use their Welsh language skills in the workplace. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Employment Visa
Under the UK Government’s points-based system scheme, this role does not meet the criteria to be sponsored by Aberystwyth University (AU) for a Skilled Worker Route (SWR) application Show more details...
What you’ll do
Who you are – Qualifications, Experience, Knowledge and Skills required
How to apply
Benefits
Employment Visa
The role
You will provide advice and information to learners, acting as the first point of contact for learners and prospective learners; dealing with enquiries from learners; supporting promotional and marketing activities; course administration (data, finance, logistical arrangements); keeping minutes at meetings, and supporting the administration of Learn Welsh exams.
To make an informal enquiry, please contact Carys Hughes Jones, Learn Welsh Administration Co-ordinator, at caj@aber.ac.uk.
Appointments are normally made within 4 - 8 weeks of the closing date.
What you’ll do
This job description is subject to review and amendment in the light of the changing needs of the University, to provide appropriate development opportunities and/or the addition of any other reasonable duties.
To provide information and advice to learners
• To respond to... enquiries by prospective learners and current learners about the Learn Welsh programme, dealing with most enquiries, and referring enquiries to other officers if required at busy periods of time or during staff absence. Respond to enquiries by telephone, face to face and in writing (by email or letter). This involves drafting letters and emails to staff, learners and external bodies using templates with modifications where appropriate. It requires understanding and communicating information that may be straightforward or require explanation or interpretation in order to help others understand and will need to consider both what to communicate and how. It also means providing a flexible and effective service to customers, and providing feedback to the team about customer requirements, and help to adapt the service to meet the needs of the customer. Deal with enquiries where the issues may be unforeseen or unique, find an appropriate solution where possible or refer to others.
• To provide information to learners about Learn Welsh courses, as well as advice about services, processes and procedures to staff, students and visitors. This involves dealing with enquiries that may be complex, which requires knowledge of language course levels, in order to provide appropriate advice to learners so that they may enrol on the most suitable courses.
• To advise learners about registering and paying for a course, including online enrolment and payments on the interactive site managed by the National Centre for Learning Welsh. To provide advice and information about course materials, course venues and other relevant issues.
• To undertake reception duties, including welcoming visitors, and responding to enquiries about all aspects of the work of the Learn Welsh department.
• To provide advice to managers on the operation of the course programme and enquiry service, and how they may be changed in the light of feedback from customers or their ease of use and effectiveness.
• To organise own work and resources to meet agreed objectives. To respond to unforeseen events or changes in priorities positively and reschedule work as required.
Team work
• To work as an active member of a team through the provision of support to other team members and demonstrating a flexible approach and helping to build team morale. To play an active role in the team meetings, contributing to discussions and supporting other team members. To provide cover for absent colleagues, which may involve undertaking more complex tasks.
To support marketing and promotional activity
• To collaborate under the supervision of the Programme Officer to implement learner recruitment activities, e.g., preparing a monthly e-bulletin in an attractive style, preparing and distributing posters, sending emails to learners, updating the website and social networking accounts, complying with GDPR requirements.
• To attend promotional events as required, to provide course information and advice to learners and prospective learners.
Administration of external examinations
• To act as Examination Assistant to assist with WJEC Use of Welsh exams for learners at all levels in multiple locations across the region; processing applications by exam candidates; advising learners about exam arrangements; ensuring that the administration of exams complies with WJEC processes, standards and regulations; appointing assisting a team of exam invigilators and assistant invigilators; organising suitable locations to hold exams across the region; keeping exam papers securely, before and after exams, and to return them securely to WJEC; arrange special provision for learners with additional learning needs or disabilities; sending results to learners.
Course Administration
• To co-ordinate the administration of course data, to include responsibility for monitoring, checking and correcting class registers, co-ordinating the process of contacting learners who have not registered or paid for courses, in order to ensure complete and accurate records.
• To assist in preparing a termly learner data report for the National Centre for Learning Welsh, and to collaborate with the Programme Officer to prepare for the annual data audit.
• To collect, record and check learner data, including personal details and assessment records, keeping the required records (both on paper and on computer), in accordance with the policies of the University the National Centre for Learning Welsh, and to comply with the relevant legislation. This includes inputting registration and course data on the national interactive site.
• To receive payments from learners, including card payments by telephone and to record payments on the interactive site, and issue receipts.
• To be responsible and check that payments are recorded accurately against the learner and provider records.
• To create purchase orders for course locations, goods and services, and to create contracts with external course locations, using the ABW finance system.
• To collaborate with Area Co-ordinators in the administration of supplementary courses by running interactive site registration reports, and collecting and checking registration forms, fees and class registers.
• To deal with queries from tutors and provide them with advice and information about course arrangements.
• To collaborate with the Academic Operations Officer to administer the Intensive Summer Course.
General responsibilities
• To take minutes of Learn Welsh meetings, as required. This can include the Learn Welsh management team and the Training, Quality and Curriculum Committee.
• To carry out administrative and general office work - filing, photocopying, dealing with the post, and assisting the Learn Welsh department.
• To work to Standard Operating Procedures.
• To undertake health and safety duties and responsibilities appropriate to the post.
• To be committed to the University’s Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post#
• To be committed to your own development and that of your staff through the effective use of the University’s Effective Contribution Scheme.
• Any other reasonable duties requested commensurate with the grade of this role.
Who you are – Qualifications, Experience, Knowledge, and Skills required:
Essential
• Educated to A level / level 3 or equivalent or experience of working in education
• Experience of completing administrative tasks to a high standard.
• Experience of data and finance administration.
• Experience of working in a team and working with colleagues at all levels in an organisation.
• Experience of working in a customer centred environment.
• Advanced skills in standard IT packages, including complex spreadsheets, data base and email, and ability to adapt and use various user systems.
• Understand, be able to use and seek to develop processes and procedures that are relevant to the role, and ability to adapt and improve processes.
• Ability to work with fine attention to detail and accuracy in dealing with data and finance.
• Clear commitment to your own personal development.
• Commitment to work within a bilingual environment.
• Ability to speak and write in Welsh to level C1*
Desirable
• Educated to degree level
• Experience of working in the Learn Welsh or further or higher education sectors.
• Ability to use website content management systems.
• Ability to speak and write in Welsh to level C2*
• *More information on Welsh Language Levels can be found at:
https://www.aber.ac.uk/en/hr/policy-and-procedure/welsh-standards/
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full time, part time, job share, or term time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Benefits
• Flexible working policy
• 36.5 – hour week for full-time roles
• Generous leave entitlements – 27 days annual leave plus bank holidays and university closed days
• Commitment to Professional Development
• Enhanced contribution to our workplace pension schemes
• Staff recognition and reward schemes
• Opportunity to learn the Welsh language for free
• Staff relocation bursary
• Maternity, Paternity, Parental and Adoption Leave
• Staff discount for gym facilities, hospitality, and retail on campus.
Please keep reading
We welcome applicants from all backgrounds and communities and, those that are currently underrepresented in our workforce. This includes but is not limited to Black, Asian and Minority Ethnic candidates, candidates with disabilities, and female candidates.
We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. Welsh language skills are considered an asset to the institution, and we encourage and support staff to learn, develop and use their Welsh language skills in the workplace. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Employment Visa
Under the UK Government’s points-based system scheme, this role does not meet the criteria to be sponsored by Aberystwyth University (AU) for a Skilled Worker Route (SWR) application Show more details...
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