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via LinkedIn
posted_at: 19 hours agoschedule_type: Part-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Leadership Division supports the lifelong development of leaders through its (1) signature seminar offerings, (2) the Aspen Global Leadership Network (AGLN) and (3) Weave: The Social Fabric Project.
About This Role
The Leadership Division’s marketing and communications team is seeking an intern for a 3-month internship helping with media production, design, and storytelling. Acting as an internal agency for our leadership programs, the Marketing and Communications team produces a wide range of multimedia products to help bring the concept of values-based leadership alive. The intern will be a critical part in our content production and promotion efforts.
Responsibilities Include
• Creating multimedia content in support of our leadership programs including blog posts, social media graphics, video clips, and audiograms
• Supporting production of the Aspen Global Leadership Network’s LIMINAL podcast including research, booking, and transcript management
• Assisting with the production of email newsletters, event promotions pages, and virtual event logistics, and virtual event post-production
• Assisting with social media editorial for Leadership Division and its programs including the Aspen Global Leadership Network, Executive Seminars, and Weave: the Social Fabric Project by drafting content for Instagram, Twitter, Facebook, and LinkedIn
• Updating websites and coordinating with program teams for content
• Assist with social and digital analytics reports
Job Requirements
• Current or recent college/graduate student or other professional
• Experience with multimedia production
• Proficient in Adobe multimedia tools, Canva, or other design software
• Strong organizational skills and attention to detail
• Excellent writing, editing, and proofreading skills
• Ability to prioritize competing tasks
• Entrepreneurial or self-starter attitude
• Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds
Start Date: April 24, 2023, to conclude late summer
Location: DC or remote
Hours: Part-time, 20-30 hours per week (negotiable)
Paid/Unpaid: Paid $16.00 - $17.00 per hour
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against .
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Leadership Division supports the lifelong development of leaders through its (1) signature seminar offerings, (2) the Aspen Global Leadership Network (AGLN) and (3) Weave: The Social Fabric Project.
About This Role
The Leadership Division’s marketing and communications team is seeking an intern for a 3-month internship helping with media production, design, and storytelling. Acting as an internal agency for our leadership programs, the Marketing and Communications team produces a wide range of multimedia products to help bring the concept of values-based leadership alive. The intern will be a critical part in our content production and promotion efforts.
Responsibilities Include
• Creating multimedia content in support of our leadership programs including blog posts, social media graphics, video clips, and audiograms
• Supporting production of the Aspen Global Leadership Network’s LIMINAL podcast including research, booking, and transcript management
• Assisting with the production of email newsletters, event promotions pages, and virtual event logistics, and virtual event post-production
• Assisting with social media editorial for Leadership Division and its programs including the Aspen Global Leadership Network, Executive Seminars, and Weave: the Social Fabric Project by drafting content for Instagram, Twitter, Facebook, and LinkedIn
• Updating websites and coordinating with program teams for content
• Assist with social and digital analytics reports
Job Requirements
• Current or recent college/graduate student or other professional
• Experience with multimedia production
• Proficient in Adobe multimedia tools, Canva, or other design software
• Strong organizational skills and attention to detail
• Excellent writing, editing, and proofreading skills
• Ability to prioritize competing tasks
• Entrepreneurial or self-starter attitude
• Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds
Start Date: April 24, 2023, to conclude late summer
Location: DC or remote
Hours: Part-time, 20-30 hours per week (negotiable)
Paid/Unpaid: Paid $16.00 - $17.00 per hour
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against .
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
via Ladders
posted_at: 2 days agoschedule_type: Full-timesalary: 80K–100K a year
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Latinos & Society Program’s mission is to empower and promote long-term economic growth and resiliency in Latino and other underserved communities throughout the United States. We leverage the Aspen Institute’s unique convening power and deep network of leaders from the public, private, nonprofit, and philanthropic sectors to advance needed public and private sector policy that maximizes the economic potential of Latino communities, especially that of small and medium-sized enterprises. With a focus on equity, digital inclusion, workforce upskilling, and entrepreneurial ecosystem-building, AILAS sources data-driven, community-informed, and culturally relevant solutions to tap the economic potential of Latino workers, leaders, and entrepreneurs to the benefit of the nation.
ABOUT THE ROLE
Are you a great communicator and writer? Do you seize opportunities, take risks, and enjoy challenges? Are you looking to join a dynamic team with the mission to advance economic mobility for Latinos and other diverse communities in the US? Then this is the role for you!
The Aspen Latinos & Society Program (Aspen Latinos) is looking for a Senior Communications Manager to take our work to the next level by developing and executing strategic communications initiatives across our program areas and equipping staff at all levels to be effective communicators. The Senior Communications Manager will be able to manage communications strategy across the program and independently create content. This is a new role on a growing team – so there is a lot of room to run and create new things.
In collaboration with Aspen Latinos staff and partners, the Senior Communications Manager will develop a strategy and lead a variety of efforts to amplify our work and engage in public dialogue — all with the goal of building and sustaining urgency for systems change in inclusive economic growth through business and entrepreneurship support, digital inclusion, and leadership development opportunities for Latinos and other underserved communities in the US. Strategies include digital communications efforts, media placement, editorial product development, publication launches, event promotion, communications channels for our own network of program partners, participants and funders, and creative ideas we haven’t yet considered.
Location: Washington, D.C or New York City. Current Aspen Institute policies require employees to work from the office a minimum of 40% of their working hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Strategy – Work with the program team and the Aspen Institute Communications Department to develop and implement a program communication strategy, including creating a scope and objectives to build awareness and support for the initiative among a wide variety of stakeholders. Provide thought leadership to help the program team frame issues and communicate more effectively.
• Narrative and Writing – Work with the program team to translate a variety of research and other material into clear, compelling content such as blogs, fact sheets, newsletters, press releases, and speeches. Manage and oversee branding identity, messaging, and narrative for the program, and oversee final production, publication, and promotion of content.
• Press / Earned Media – Manage relationships with press, including pitching stories and producing press releases, sometimes in collaboration with Aspen Institute communications team or outside partners.
• Social Media – Oversee social media accounts and online engagement. Work with program teams to create social content and track and evaluate metrics of success and adapt strategies to grow and improve outreach over time.
• Website – Manage the Program’s website, keeping it up to date and introducing improvements and new features as time and resources allow.
JOB REQUIREMENTS
• 6+ years of professional experience, preferably in the economic development or social sciences areas.
• You are regularly told you are a very good writer.
• You are also told you are creative and frequently come up with new, innovative ideas.
• Excellent interpersonal skills, energy, and initiative.
• Excellent attention to detail, organizational abilities, and time management skills, especially under pressure.
• A “can-do” problem solver attitude.
• Lateral management experience.
• Working experience with WordPress, Canva, Adobe Suite, and Constant Contact.
• Ability to travel up to 10% of the time.
• Spanish proficiency is desirable but not essential.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Latinos & Society Program’s mission is to empower and promote long-term economic growth and resiliency in Latino and other underserved communities throughout the United States. We leverage the Aspen Institute’s unique convening power and deep network of leaders from the public, private, nonprofit, and philanthropic sectors to advance needed public and private sector policy that maximizes the economic potential of Latino communities, especially that of small and medium-sized enterprises. With a focus on equity, digital inclusion, workforce upskilling, and entrepreneurial ecosystem-building, AILAS sources data-driven, community-informed, and culturally relevant solutions to tap the economic potential of Latino workers, leaders, and entrepreneurs to the benefit of the nation.
ABOUT THE ROLE
Are you a great communicator and writer? Do you seize opportunities, take risks, and enjoy challenges? Are you looking to join a dynamic team with the mission to advance economic mobility for Latinos and other diverse communities in the US? Then this is the role for you!
The Aspen Latinos & Society Program (Aspen Latinos) is looking for a Senior Communications Manager to take our work to the next level by developing and executing strategic communications initiatives across our program areas and equipping staff at all levels to be effective communicators. The Senior Communications Manager will be able to manage communications strategy across the program and independently create content. This is a new role on a growing team – so there is a lot of room to run and create new things.
In collaboration with Aspen Latinos staff and partners, the Senior Communications Manager will develop a strategy and lead a variety of efforts to amplify our work and engage in public dialogue — all with the goal of building and sustaining urgency for systems change in inclusive economic growth through business and entrepreneurship support, digital inclusion, and leadership development opportunities for Latinos and other underserved communities in the US. Strategies include digital communications efforts, media placement, editorial product development, publication launches, event promotion, communications channels for our own network of program partners, participants and funders, and creative ideas we haven’t yet considered.
Location: Washington, D.C or New York City. Current Aspen Institute policies require employees to work from the office a minimum of 40% of their working hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Strategy – Work with the program team and the Aspen Institute Communications Department to develop and implement a program communication strategy, including creating a scope and objectives to build awareness and support for the initiative among a wide variety of stakeholders. Provide thought leadership to help the program team frame issues and communicate more effectively.
• Narrative and Writing – Work with the program team to translate a variety of research and other material into clear, compelling content such as blogs, fact sheets, newsletters, press releases, and speeches. Manage and oversee branding identity, messaging, and narrative for the program, and oversee final production, publication, and promotion of content.
• Press / Earned Media – Manage relationships with press, including pitching stories and producing press releases, sometimes in collaboration with Aspen Institute communications team or outside partners.
• Social Media – Oversee social media accounts and online engagement. Work with program teams to create social content and track and evaluate metrics of success and adapt strategies to grow and improve outreach over time.
• Website – Manage the Program’s website, keeping it up to date and introducing improvements and new features as time and resources allow.
JOB REQUIREMENTS
• 6+ years of professional experience, preferably in the economic development or social sciences areas.
• You are regularly told you are a very good writer.
• You are also told you are creative and frequently come up with new, innovative ideas.
• Excellent interpersonal skills, energy, and initiative.
• Excellent attention to detail, organizational abilities, and time management skills, especially under pressure.
• A “can-do” problem solver attitude.
• Lateral management experience.
• Working experience with WordPress, Canva, Adobe Suite, and Constant Contact.
• Ability to travel up to 10% of the time.
• Spanish proficiency is desirable but not essential.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against Show more details...
via ZipRecruiter
posted_at: 4 days agoschedule_type: Full-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Energy and Environment Program (EEP) explores significant challenges with diverse thinkers and doers to make a more prosperous, equitable, and sustainable society for all. We address critical energy, environmental, and climate change issues through non-partisan, non-ideological convening, with the specific intent of bringing together diverse stakeholders to improve the process and progress of policy-level dialogue. This enables EEP to sit at a critical intersection in the conversation and bring together diverse groups of expert stakeholders. In addition to energy and environmental policy, which the program has been addressing for several decades, EEP is now actively and purposefully engaging in climate change policy – mitigating the effects of climate change, adapting to the inevitable impacts of climate change, and the international cooperation needed to achieve these goals.
This Is Planet Ed is an initiative of the Energy and Environment Program that seeks to unlock the power of education as a force for climate action, solutions, and environmental justice. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.
Please note that this is a grant funded position and is expected to last for a period of 12 months but may be extended beyond based on available funding.
CORE FUNCTION:
The Program Coordinator will work directly with EEP Assistant Director for Climate & Environment, EEP’s Senior Fellow, This is Planet Ed, as well as other senior program staff and external vendors to support the program’s various projects and events by providing event planning and logistics, high touch correspondence with external stakeholders, data maintenance, website management, project finances, materials development and distribution and related activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Program Coordinator is primarily tasked with leading all administrative and logistical details associated with This is Planet Ed’s various work streams including Early Years Climate Action, K12 Climate Action, Higher Education Climate Action, and Climate Media for Kids.
• Convening and Meeting Logistics [45%] – Support project lead in coordinating convening logistics and contact with participants to ensure efficient implementation, including but not limited to:
• all phases of meeting planning and coordination,
• preparing invitations and thank you letters, tracking rsvp’s, preparing meeting materials, and helping with meeting logistics (e.g., arranging for catering, lodging and travel)
• contracting and supervision of vendors and logistics providers as necessary for project-specific work;
• primary responsibility for assuring highly detailed quality control over all program correspondence and conference materials, including proofreading.
• Administrative and General Team Support [20%] –The Program Coordinator will provide assistance for the Assistant Director and Senior Fellow which includes, but is not limited to:
• Scheduling conference calls
• Producing and distributing meeting correspondence memos (i.e. minutes)
• Assisting in the preparation of regularly scheduled reports
• Organizing travel arrangements (i.e. airfare and lodging)
• Copy-editing materials (i.e. presentations, reports, blogs)
• Information Systems Management [10%] - Assume primary responsibility for the management and maintenance of program information systems, including but not limited to:
• computerized resources, lists of participants and other contacts, administrative files, subject files, and online resources;
• communications activities, including drafting letters, maintaining website, disseminating publications, responding to inquiries, proofing copy, setting up exhibits at conferences etc.;
• maintaining master calendar for program.
• Communications Support [10%] - Assume primary responsibility for drafting and developing communications materials, including but not limited to:
• social media management and posts (linkedin, twitter, and instagram);
• monthly newsletters on the work of This Is Planet Ed; and
• blogs for the This Is Planet Ed website.
• Administrative and Financial Management [15%] - Oversees administrative and financial functions, including but not limited to:
• processing requests for payment, including payments through Concur; and
• managing and tracking invoices for the program.
PRINCIPAL INTERACTIONS:
• EEP team members, including Assistant Directors, Senior Fellow, and Program Managers
• High-profile participants from government, business, academia and civil society
• Aspen Institute communications and office services teams
KNOWLEDGE, EDUCATION, AND EXPERIENCE:
• Bachelor’s degree with at least 1 year of experience in a professional environment, preferably non-profit
• Event management experience required
• Excellent attention to detail, organizational abilities and time management skills. Ability to handle multiple tasks with detail and precision
• Internalized understanding of the need for prolonged attention to detail and ability to manage multiple tasks.
• Ability to work well independently and as part of a team
• Excellent interpersonal skills, energy, and initiative
• Ability to work with variety of internal and external constituencies
• Excellent research, communication, organizational and writing skill
• Ability to take direction, successfully work under pressure and manage multiple tasks simultaneously with little daily supervision
• Ability to be flexible and work on multiple projects at once in a rapidly-changing environment
• Excellent computer skills (excellent knowledge of Microsoft Office Suite). (HTML and social media experience a plus)
• Proficiency with website management software and procedures e.g. Cvent and Salesforce. Ability to learn new website management programs quickly and manage data input and track output efficiently
• The ability to plan, organize and follow through with senior staff and a variety of constituencies
• Ability to be proactive in fast-paced environment and anticipating event and/or senior staff needs
• Strong verbal and written communication skills are essential
• Interest and experience in domestic and global environmental and/or policy issues a plus
• Ability to work nights and weekends with little notice
• Ability and willingness to travel at least 10 percent to staff events
LEVEL OF AUTHORITY:
• May supervise interns and the work of consultants
• Monitor expenditures adhering to budgetary priorities
• Will be authorized for responsible use of Institute American Express card
APPLICATION INSTRUCTIONS:
To apply, applicants must complete the application form, as well as submit a cover letter and resume.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Energy and Environment Program (EEP) explores significant challenges with diverse thinkers and doers to make a more prosperous, equitable, and sustainable society for all. We address critical energy, environmental, and climate change issues through non-partisan, non-ideological convening, with the specific intent of bringing together diverse stakeholders to improve the process and progress of policy-level dialogue. This enables EEP to sit at a critical intersection in the conversation and bring together diverse groups of expert stakeholders. In addition to energy and environmental policy, which the program has been addressing for several decades, EEP is now actively and purposefully engaging in climate change policy – mitigating the effects of climate change, adapting to the inevitable impacts of climate change, and the international cooperation needed to achieve these goals.
This Is Planet Ed is an initiative of the Energy and Environment Program that seeks to unlock the power of education as a force for climate action, solutions, and environmental justice. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.
Please note that this is a grant funded position and is expected to last for a period of 12 months but may be extended beyond based on available funding.
CORE FUNCTION:
The Program Coordinator will work directly with EEP Assistant Director for Climate & Environment, EEP’s Senior Fellow, This is Planet Ed, as well as other senior program staff and external vendors to support the program’s various projects and events by providing event planning and logistics, high touch correspondence with external stakeholders, data maintenance, website management, project finances, materials development and distribution and related activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Program Coordinator is primarily tasked with leading all administrative and logistical details associated with This is Planet Ed’s various work streams including Early Years Climate Action, K12 Climate Action, Higher Education Climate Action, and Climate Media for Kids.
• Convening and Meeting Logistics [45%] – Support project lead in coordinating convening logistics and contact with participants to ensure efficient implementation, including but not limited to:
• all phases of meeting planning and coordination,
• preparing invitations and thank you letters, tracking rsvp’s, preparing meeting materials, and helping with meeting logistics (e.g., arranging for catering, lodging and travel)
• contracting and supervision of vendors and logistics providers as necessary for project-specific work;
• primary responsibility for assuring highly detailed quality control over all program correspondence and conference materials, including proofreading.
• Administrative and General Team Support [20%] –The Program Coordinator will provide assistance for the Assistant Director and Senior Fellow which includes, but is not limited to:
• Scheduling conference calls
• Producing and distributing meeting correspondence memos (i.e. minutes)
• Assisting in the preparation of regularly scheduled reports
• Organizing travel arrangements (i.e. airfare and lodging)
• Copy-editing materials (i.e. presentations, reports, blogs)
• Information Systems Management [10%] - Assume primary responsibility for the management and maintenance of program information systems, including but not limited to:
• computerized resources, lists of participants and other contacts, administrative files, subject files, and online resources;
• communications activities, including drafting letters, maintaining website, disseminating publications, responding to inquiries, proofing copy, setting up exhibits at conferences etc.;
• maintaining master calendar for program.
• Communications Support [10%] - Assume primary responsibility for drafting and developing communications materials, including but not limited to:
• social media management and posts (linkedin, twitter, and instagram);
• monthly newsletters on the work of This Is Planet Ed; and
• blogs for the This Is Planet Ed website.
• Administrative and Financial Management [15%] - Oversees administrative and financial functions, including but not limited to:
• processing requests for payment, including payments through Concur; and
• managing and tracking invoices for the program.
PRINCIPAL INTERACTIONS:
• EEP team members, including Assistant Directors, Senior Fellow, and Program Managers
• High-profile participants from government, business, academia and civil society
• Aspen Institute communications and office services teams
KNOWLEDGE, EDUCATION, AND EXPERIENCE:
• Bachelor’s degree with at least 1 year of experience in a professional environment, preferably non-profit
• Event management experience required
• Excellent attention to detail, organizational abilities and time management skills. Ability to handle multiple tasks with detail and precision
• Internalized understanding of the need for prolonged attention to detail and ability to manage multiple tasks.
• Ability to work well independently and as part of a team
• Excellent interpersonal skills, energy, and initiative
• Ability to work with variety of internal and external constituencies
• Excellent research, communication, organizational and writing skill
• Ability to take direction, successfully work under pressure and manage multiple tasks simultaneously with little daily supervision
• Ability to be flexible and work on multiple projects at once in a rapidly-changing environment
• Excellent computer skills (excellent knowledge of Microsoft Office Suite). (HTML and social media experience a plus)
• Proficiency with website management software and procedures e.g. Cvent and Salesforce. Ability to learn new website management programs quickly and manage data input and track output efficiently
• The ability to plan, organize and follow through with senior staff and a variety of constituencies
• Ability to be proactive in fast-paced environment and anticipating event and/or senior staff needs
• Strong verbal and written communication skills are essential
• Interest and experience in domestic and global environmental and/or policy issues a plus
• Ability to work nights and weekends with little notice
• Ability and willingness to travel at least 10 percent to staff events
LEVEL OF AUTHORITY:
• May supervise interns and the work of consultants
• Monitor expenditures adhering to budgetary priorities
• Will be authorized for responsible use of Institute American Express card
APPLICATION INSTRUCTIONS:
To apply, applicants must complete the application form, as well as submit a cover letter and resume.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
via ZipRecruiter
posted_at: 16 days agoschedule_type: Full-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Aspen Economic Strategy Group:
The Aspen Economic Strategy Group (AESG), a program of the Aspen Institute, is composed of a diverse, bipartisan group of distinguished leaders and thinkers with the goal of promoting evidence-based solutions to significant US economic challenges. Co-chaired by Henry M. Paulson, Jr. and Timothy Geithner, the AESG fosters the exchange of economic policy ideas and seeks to clarify the lines of debate on emerging economic issues while promoting bipartisan relationship-building among current and future generations of policy leaders in Washington.
Overview:
The Aspen Economic Strategy Group is seeking a Program Associate/Coordinator who will be responsible for performing policy research and writing while also supporting day to day program operations. Reporting to the Deputy Director, the Program Associate will research and economic policy issues and trends, assist with the creation of program materials, and write concise summary memos about complex economic policy issues. The Program Associate will also be responsible for supporting the production of the AESG’s annual policy volume, including managing the the production timeline, chart production, and chapter versions. The Program Associate will also provide some general logistical support for day-to-day program operations.
This position is ideal for a candidate with deep interest in and knowledge of current economic policy issues and topics. In addition to having strong analytical abilities, the Program Associate must also have a knack for organization and a demonstrated ability to adapt under pressure, preferably with a sense of humor. The expectation for this role is to be in our office a minimum of 3x a week to collaborate with colleagues.
Essential Duties and Responsibilities:
Research and Writing (40%)
• Assist the deputy director and director with background research about emerging economic policy topics and issues.
• Write summaries of AESG policy papers.
• Draft blog posts, video scripts, and policy briefs highlighting relevant economic policy content from the AESG library.
• Create charts/graphs in Excel, R, or other data vis software.
Book Production (30%)
• Manage the publication of AESG’s annual policy volume, including overseeing formatting, coordinating revisions, and consolidating various project pieces into a cohesive document.
• Manage the production process of charts and graphs in the volume.
• Draft invitation letters and other meeting materials under direction of deputy director.
• Manage administrative aspects of commissioning memos, including processing payments, administering contracts, providing reminders, and following up about upcoming due dates.
Project Management and Administration (30%)
• Assist with day-to-day administrative tasks such as mailing materials, preparing agendas, scheduling meetings.
Education, Experience, and Skills:
• B.A./B.S. degree in economics.
• Entry level to two years of professional experience in another research role.
• Strong writing skills with a proven ability to distill and summarize complex topics into accessible prose.
• Advanced graph-making skills in Excel, R, or other data vis software.
• Experience working with principals and their staff, such as senior business executives or elected officials.
The ideal candidate will have the following attributes and skills:
• Strong written, analytical, and verbal communication skills.
• A strong interest in US economic policy.
• Adept at meeting deadlines and exhibiting grace under pressure.
• Ability to handle multiple tasks, shift priorities quickly, and adapt to a changing environment.
• Strong orientation towards collaboration and problem-solving in a small team environment, including the ability to flex between different projects and tasks as needed.
• Experience with statistical software such as STATA and R, as well as graphing capabilities of STATA, R, and Excel.
• HTML experience (preferred but not required).
• A desire to learn, a sense of humor, flexibility, and resourcefulness.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Aspen Economic Strategy Group:
The Aspen Economic Strategy Group (AESG), a program of the Aspen Institute, is composed of a diverse, bipartisan group of distinguished leaders and thinkers with the goal of promoting evidence-based solutions to significant US economic challenges. Co-chaired by Henry M. Paulson, Jr. and Timothy Geithner, the AESG fosters the exchange of economic policy ideas and seeks to clarify the lines of debate on emerging economic issues while promoting bipartisan relationship-building among current and future generations of policy leaders in Washington.
Overview:
The Aspen Economic Strategy Group is seeking a Program Associate/Coordinator who will be responsible for performing policy research and writing while also supporting day to day program operations. Reporting to the Deputy Director, the Program Associate will research and economic policy issues and trends, assist with the creation of program materials, and write concise summary memos about complex economic policy issues. The Program Associate will also be responsible for supporting the production of the AESG’s annual policy volume, including managing the the production timeline, chart production, and chapter versions. The Program Associate will also provide some general logistical support for day-to-day program operations.
This position is ideal for a candidate with deep interest in and knowledge of current economic policy issues and topics. In addition to having strong analytical abilities, the Program Associate must also have a knack for organization and a demonstrated ability to adapt under pressure, preferably with a sense of humor. The expectation for this role is to be in our office a minimum of 3x a week to collaborate with colleagues.
Essential Duties and Responsibilities:
Research and Writing (40%)
• Assist the deputy director and director with background research about emerging economic policy topics and issues.
• Write summaries of AESG policy papers.
• Draft blog posts, video scripts, and policy briefs highlighting relevant economic policy content from the AESG library.
• Create charts/graphs in Excel, R, or other data vis software.
Book Production (30%)
• Manage the publication of AESG’s annual policy volume, including overseeing formatting, coordinating revisions, and consolidating various project pieces into a cohesive document.
• Manage the production process of charts and graphs in the volume.
• Draft invitation letters and other meeting materials under direction of deputy director.
• Manage administrative aspects of commissioning memos, including processing payments, administering contracts, providing reminders, and following up about upcoming due dates.
Project Management and Administration (30%)
• Assist with day-to-day administrative tasks such as mailing materials, preparing agendas, scheduling meetings.
Education, Experience, and Skills:
• B.A./B.S. degree in economics.
• Entry level to two years of professional experience in another research role.
• Strong writing skills with a proven ability to distill and summarize complex topics into accessible prose.
• Advanced graph-making skills in Excel, R, or other data vis software.
• Experience working with principals and their staff, such as senior business executives or elected officials.
The ideal candidate will have the following attributes and skills:
• Strong written, analytical, and verbal communication skills.
• A strong interest in US economic policy.
• Adept at meeting deadlines and exhibiting grace under pressure.
• Ability to handle multiple tasks, shift priorities quickly, and adapt to a changing environment.
• Strong orientation towards collaboration and problem-solving in a small team environment, including the ability to flex between different projects and tasks as needed.
• Experience with statistical software such as STATA and R, as well as graphing capabilities of STATA, R, and Excel.
• HTML experience (preferred but not required).
• A desire to learn, a sense of humor, flexibility, and resourcefulness.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
via ZipRecruiter
schedule_type: Full-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Business & Society Program (Aspen BSP) is a policy program of the Aspen Institute. Our mission is to align business decisions with the long-term health of society. Our vision is a world in which everyone prospers from business success. Aspen BSP is at an exciting moment in its growth. The issues at the intersection of business and society have never been more pressing, with a rapidly increasing demand for companies evolve to meet the social and environmental mandate of our time. Within this context, the leadership programs that Aspen BSP has been offering for more than a decade have renewed energy and opportunity for growth.
Position Overview:
Aspen BSP seeks a visionary, curious, and tenacious professional, with expertise and passion for corporate intrapreneurship and sustainability to support and manage the day-to-day delivery of The Aspen Institute's Leaders Forum and First Mover's Fellowship, with the opportunity to support other burgeoning initiatives that focus on building the courage and capacity of changemakers in business.
The Aspen Institute Leaders Forum is a cross industry, invitation-only network of senior sustainability/ESG strategists who are working at the cutting edge of practice in a rapidly evolving profession.
The Aspen Institute First Movers Fellowship Program is a leadership development program and innovation lab for "corporate social intrapreneurs" in core business functions who are creating new products, services, and practices that deliver positive results for the business and society.
This role is an opportunity for someone passionate about business & society - a key frontier of social change - to work with diverse business leaders that are shaping the future of corporate sustainability. The right candidate will have passion for program management, community building, leadership development, and the integration of sustainability throughout business operations. This person will be:
• Adept at managing programmatic elements, and supporting the design, management, and evolution of high-quality leadership development programs
• Systems and operationally oriented, and can swiftly learn and design operational systems that enable efficiency and coordination amongst the staff, as well as the right level of "human touch" for our program participants
• A practiced facilitator, who can design conversations and engage senior corporate leaders in dialogue around core issues related to corporate sustainability, societal engagement, and leadership development
• Familiar with the core issues, opportunities and challenges related to sustainability, ESG, and leadership development within a corporate environment
• Committed to equity internally and within the development and management of BSP's programming, and
• Passionate and ready to support the overall mission of the Aspen Institute Business & Society Program.
Essential Duties and Responsibilities:
Program strategy and infrastructure
• Participate in strategic design sessions for our leadership programs to determine and monitor goals for individual events and the programs overall
• Assist with curriculum development and refinement for program seminars and convenings
• Build, maintain and evolve system infrastructure to ensure the effective program and relationship management
• Manage program budgets and general program administration
Relationship management and facilitation
• Actively seek opportunities to deepen relationships with leadership program participants, including engaging alumni and current participants in broader BSP communications, activities and events
• Identify and track candidates and companies for engagement in leadership programming
• Oversee and evolve engagement strategies with First Mover Fellows and Leaders Forum members to ensure high levels of participation
• Lead the execution of the First Movers recruitment strategy as well as candidate tracking, candidate communication, and application and acceptance processes
• Facilitate individual and group dialogues to support the delivery of program content, curriculum, and coaching
Event and project management
• Assist with crafting the agendas and materials for virtual and in person events
• Oversee the planning and execution of program retreats, coaching sessions, plenaries, and other events
Evaluation and reporting
• Participate in program meetings and synthesize findings for participants and other audiences
• Lead program evaluation, including survey design and distribution, data synthesis, and evaluation presentations to internal staff and key external stakeholders
• Conduct research and present findings associated with new strategy and content for both programs
Position Logistics:
• Salary: The range for this position is $75,000 - $83,900.
• Location: This position is based in New York.
To apply for this role, please submit your resume along with a cover letter, detailing your interest in and fit for this position the The Aspen Institute's Business and Society Program. Applications without cover letters will not be considered.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Business & Society Program (Aspen BSP) is a policy program of the Aspen Institute. Our mission is to align business decisions with the long-term health of society. Our vision is a world in which everyone prospers from business success. Aspen BSP is at an exciting moment in its growth. The issues at the intersection of business and society have never been more pressing, with a rapidly increasing demand for companies evolve to meet the social and environmental mandate of our time. Within this context, the leadership programs that Aspen BSP has been offering for more than a decade have renewed energy and opportunity for growth.
Position Overview:
Aspen BSP seeks a visionary, curious, and tenacious professional, with expertise and passion for corporate intrapreneurship and sustainability to support and manage the day-to-day delivery of The Aspen Institute's Leaders Forum and First Mover's Fellowship, with the opportunity to support other burgeoning initiatives that focus on building the courage and capacity of changemakers in business.
The Aspen Institute Leaders Forum is a cross industry, invitation-only network of senior sustainability/ESG strategists who are working at the cutting edge of practice in a rapidly evolving profession.
The Aspen Institute First Movers Fellowship Program is a leadership development program and innovation lab for "corporate social intrapreneurs" in core business functions who are creating new products, services, and practices that deliver positive results for the business and society.
This role is an opportunity for someone passionate about business & society - a key frontier of social change - to work with diverse business leaders that are shaping the future of corporate sustainability. The right candidate will have passion for program management, community building, leadership development, and the integration of sustainability throughout business operations. This person will be:
• Adept at managing programmatic elements, and supporting the design, management, and evolution of high-quality leadership development programs
• Systems and operationally oriented, and can swiftly learn and design operational systems that enable efficiency and coordination amongst the staff, as well as the right level of "human touch" for our program participants
• A practiced facilitator, who can design conversations and engage senior corporate leaders in dialogue around core issues related to corporate sustainability, societal engagement, and leadership development
• Familiar with the core issues, opportunities and challenges related to sustainability, ESG, and leadership development within a corporate environment
• Committed to equity internally and within the development and management of BSP's programming, and
• Passionate and ready to support the overall mission of the Aspen Institute Business & Society Program.
Essential Duties and Responsibilities:
Program strategy and infrastructure
• Participate in strategic design sessions for our leadership programs to determine and monitor goals for individual events and the programs overall
• Assist with curriculum development and refinement for program seminars and convenings
• Build, maintain and evolve system infrastructure to ensure the effective program and relationship management
• Manage program budgets and general program administration
Relationship management and facilitation
• Actively seek opportunities to deepen relationships with leadership program participants, including engaging alumni and current participants in broader BSP communications, activities and events
• Identify and track candidates and companies for engagement in leadership programming
• Oversee and evolve engagement strategies with First Mover Fellows and Leaders Forum members to ensure high levels of participation
• Lead the execution of the First Movers recruitment strategy as well as candidate tracking, candidate communication, and application and acceptance processes
• Facilitate individual and group dialogues to support the delivery of program content, curriculum, and coaching
Event and project management
• Assist with crafting the agendas and materials for virtual and in person events
• Oversee the planning and execution of program retreats, coaching sessions, plenaries, and other events
Evaluation and reporting
• Participate in program meetings and synthesize findings for participants and other audiences
• Lead program evaluation, including survey design and distribution, data synthesis, and evaluation presentations to internal staff and key external stakeholders
• Conduct research and present findings associated with new strategy and content for both programs
Position Logistics:
• Salary: The range for this position is $75,000 - $83,900.
• Location: This position is based in New York.
To apply for this role, please submit your resume along with a cover letter, detailing your interest in and fit for this position the The Aspen Institute's Business and Society Program. Applications without cover letters will not be considered.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074 Show more details...
via ZipRecruiter
schedule_type: Full-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Leadership Division supports the lifelong development of leaders through its (1) signature seminar offerings, (2) the Aspen Global Leadership Network (AGLN) and (3) Weave: The Social Fabric Project. All Division employees are expected to embrace and model the Division values of service, courage, humility, cura personalis, inclusion, transparency and collaboration. Read more about our social contract for leading and living with values.
Basic Function:
The Associate Director of Strategic Engagement and Development supports the fundraising capabilities of the Leadership Division during a rapid period of growth and momentum. This position is responsible for supporting the donor development process and leading a lean development team that serves all programs of and across the Leadership Division. In particular, the position has a focus on providing direct support to the Division’s EVP fundraising efforts. The right candidate will be a skilled fundraiser comfortable with donor-facing engagements, as well as a strong builder of back-office capabilities to maintain robust and sustainable fundraising operations.
The essential duties and responsibilities include, but are not limited to the following. All of these responsibilities will be delivered with an unwavering commitment to upholding and elevating our values, principles, and standards when evaluating and forging relationships with donors:
Direct Portfolio Management
• Develop and implement a strategic fundraising plan for the Leadership Division in partnership with the Division EVP, prioritizing pipeline building, in-person cultivation and stewardship planning, and other donor-centric engagements.
• Be able to serve as a frontline fundraising point of contact with select prospective funders to the Leadership Division and special initiatives with the goal of moving prospects through the end-to-end fundraising cycle with strong donor-centric experiences and stewardship.
• Closely support the Executive Vice President, Leadership Division in the management and stewardship of current and prospective individual donors within the Leadership Division portfolio, optimizing for efficiencies, providing project plans/management, drafting and coordinating correspondence, providing supporting materials, and tracking meetings and minutes on donor matters.
• Operationalize best processes and practices for ongoing cultivation and stewardship of external stakeholders at the Division level.
• Develop, manage, and execute fundraising events with the goal of creating a calendar of year-round donor engagement opportunities that advance prospects through key stages in the fundraising lifecycle.
Strategic Advisory and Donor-Centric Fundraising Support
• Maintain a client-services mindset and relationship-building approach to collaboration with the Leadership Division and its programs.
• Serve as the key resource and point of contact for development activities within Weave: The Social Fabric Project, Executive and Custom Leadership Seminars, and cross-cutting leadership division initiatives.
• Collaborate closely with the AGLN Development Director, identifying opportunities for collaboration, supporting special initiatives, and allocating Development Associate capacity towards AGLN fundraising deliverables.
• Interface with Weave and Seminars program directors, supporting fundraising strategies, and capacity-building for independent fundraising activities and strategy execution.
• Work with the Division’s Marketing and Communications team to develop powerful fundraising narratives and supporting material.
Fundraising Processes Oversight and Management
• Coordinate/author proposals to both individuals and organizations arising from Division fundraising efforts, including planning, strategy, writing, personalized follow-up, and stewardship.
• Ensure coordination among Division programs with regards to donor outreach and engagement.
• Closely partner with Aspen Institute Office of Institutional Advancement to further cross-program relationship management and best processes and practices for fundraising and gift management at the Institute.
• Work with the Institute’s financial teams to accurately track incoming and received contributions and revenue pipeline for up-to-date financial planning.
• Manage the Development Associate and temporary support staff.
• Oversee the day-to-day operations of the Development Office, including annual budgeting and administrative needs.
Required Knowledge, Education and Experience:
• Have spent at least five years in a Development or related role. Senior-level experience is strongly preferred.
• Experience developing and running major fundraising campaigns to secure 6 and 7-figure gifts. While it is not necessary to have sourced gifts without the assistance of colleagues previously, there is an expectation that the Associate Director will do so in this role.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• A strong communicator, with exceptional written and oral communication skills, at all levels, one-on-one and in groups.
• Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds, and are committed to advancing equity, diversity, and inclusion through your work.
• Service-driven and collaborative, serving as a thought partner to colleagues, with a spirit of “no job is beneath me.”
• Strategic, thoughtful, and organized with time management and prioritization of tasks; strong follow up skills.
• A resourceful self-starter with consistent follow-through. Known for working effectively independently and as part of a diverse team.
• Possess knowledge of Salesforce fundraising software (strongly preferred) and have proficiency with Google Workspace (strongly preferred) and Microsoft Office.
• Impeccable attention to detail and ability to handle and prioritize multiple tasks.
• Strong judgment and ability to make decisions with the information available, yet, at the same time, know when to ask for help.
• Ability to remain clear headed and make sound decisions under pressure.
• Use of appropriate discretion when dealing with confidential information relating to donors.
The expectation is for this role to be in our DC office a minimum of 2 times a week to collaborate with colleagues.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Leadership Division of the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Leadership Division supports the lifelong development of leaders through its (1) signature seminar offerings, (2) the Aspen Global Leadership Network (AGLN) and (3) Weave: The Social Fabric Project. All Division employees are expected to embrace and model the Division values of service, courage, humility, cura personalis, inclusion, transparency and collaboration. Read more about our social contract for leading and living with values.
Basic Function:
The Associate Director of Strategic Engagement and Development supports the fundraising capabilities of the Leadership Division during a rapid period of growth and momentum. This position is responsible for supporting the donor development process and leading a lean development team that serves all programs of and across the Leadership Division. In particular, the position has a focus on providing direct support to the Division’s EVP fundraising efforts. The right candidate will be a skilled fundraiser comfortable with donor-facing engagements, as well as a strong builder of back-office capabilities to maintain robust and sustainable fundraising operations.
The essential duties and responsibilities include, but are not limited to the following. All of these responsibilities will be delivered with an unwavering commitment to upholding and elevating our values, principles, and standards when evaluating and forging relationships with donors:
Direct Portfolio Management
• Develop and implement a strategic fundraising plan for the Leadership Division in partnership with the Division EVP, prioritizing pipeline building, in-person cultivation and stewardship planning, and other donor-centric engagements.
• Be able to serve as a frontline fundraising point of contact with select prospective funders to the Leadership Division and special initiatives with the goal of moving prospects through the end-to-end fundraising cycle with strong donor-centric experiences and stewardship.
• Closely support the Executive Vice President, Leadership Division in the management and stewardship of current and prospective individual donors within the Leadership Division portfolio, optimizing for efficiencies, providing project plans/management, drafting and coordinating correspondence, providing supporting materials, and tracking meetings and minutes on donor matters.
• Operationalize best processes and practices for ongoing cultivation and stewardship of external stakeholders at the Division level.
• Develop, manage, and execute fundraising events with the goal of creating a calendar of year-round donor engagement opportunities that advance prospects through key stages in the fundraising lifecycle.
Strategic Advisory and Donor-Centric Fundraising Support
• Maintain a client-services mindset and relationship-building approach to collaboration with the Leadership Division and its programs.
• Serve as the key resource and point of contact for development activities within Weave: The Social Fabric Project, Executive and Custom Leadership Seminars, and cross-cutting leadership division initiatives.
• Collaborate closely with the AGLN Development Director, identifying opportunities for collaboration, supporting special initiatives, and allocating Development Associate capacity towards AGLN fundraising deliverables.
• Interface with Weave and Seminars program directors, supporting fundraising strategies, and capacity-building for independent fundraising activities and strategy execution.
• Work with the Division’s Marketing and Communications team to develop powerful fundraising narratives and supporting material.
Fundraising Processes Oversight and Management
• Coordinate/author proposals to both individuals and organizations arising from Division fundraising efforts, including planning, strategy, writing, personalized follow-up, and stewardship.
• Ensure coordination among Division programs with regards to donor outreach and engagement.
• Closely partner with Aspen Institute Office of Institutional Advancement to further cross-program relationship management and best processes and practices for fundraising and gift management at the Institute.
• Work with the Institute’s financial teams to accurately track incoming and received contributions and revenue pipeline for up-to-date financial planning.
• Manage the Development Associate and temporary support staff.
• Oversee the day-to-day operations of the Development Office, including annual budgeting and administrative needs.
Required Knowledge, Education and Experience:
• Have spent at least five years in a Development or related role. Senior-level experience is strongly preferred.
• Experience developing and running major fundraising campaigns to secure 6 and 7-figure gifts. While it is not necessary to have sourced gifts without the assistance of colleagues previously, there is an expectation that the Associate Director will do so in this role.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• A strong communicator, with exceptional written and oral communication skills, at all levels, one-on-one and in groups.
• Excellent cultural competence and experience working directly with constituents from diverse racial, ethnic, socio-economic, and geographic backgrounds, and are committed to advancing equity, diversity, and inclusion through your work.
• Service-driven and collaborative, serving as a thought partner to colleagues, with a spirit of “no job is beneath me.”
• Strategic, thoughtful, and organized with time management and prioritization of tasks; strong follow up skills.
• A resourceful self-starter with consistent follow-through. Known for working effectively independently and as part of a diverse team.
• Possess knowledge of Salesforce fundraising software (strongly preferred) and have proficiency with Google Workspace (strongly preferred) and Microsoft Office.
• Impeccable attention to detail and ability to handle and prioritize multiple tasks.
• Strong judgment and ability to make decisions with the information available, yet, at the same time, know when to ask for help.
• Ability to remain clear headed and make sound decisions under pressure.
• Use of appropriate discretion when dealing with confidential information relating to donors.
The expectation is for this role to be in our DC office a minimum of 2 times a week to collaborate with colleagues.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
via LinkedIn
posted_at: 3 days agoschedule_type: Full-time
The Program Coordinator will support the program’s various projects and events by providing event planning and logistics, high touch correspondence with external stakeholders, data maintenance, website management, project finances, materials development and distribution and related activities.
Apply: https://aspeninstitute.hrmdirect.com/employment/job-opening.php?req=2427994&&&jbsrc=1023
The Program Coordinator will support the program’s various projects and events by providing event planning and logistics, high touch correspondence with external stakeholders, data maintenance, website management, project finances, materials development and distribution and related activities.
Apply: https://aspeninstitute.hrmdirect.com/employment/job-opening.php?req=2427994&&&jbsrc=1023 Show more details...
Apply: https://aspeninstitute.hrmdirect.com/employment/job-opening.php?req=2427994&&&jbsrc=1023 Show more details...
via ZipRecruiter
schedule_type: Full-time
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
About the College Excellence Program
The Aspen Institute’s College Excellence Program supports colleges and universities in their quest to achieve a higher standard of excellence, delivering credentials that unlock life-changing careers and strengthen our economy, society, and democracy. We know it takes visionary college leaders to achieve this higher standard and we make it our mission to equip them with the knowledge, skills, and research-backed tools to inspire change, shift practice, and advance the capacity of colleges to deliver excellent and equitable student outcomes. Learn more at https://highered.aspeninstitute.org/
The College Excellence Program staff is a diverse team of driven and energetic professionals who share a commitment to increasing access to and success in higher education. We are motivated by the power of education to change lives, and we work hard to have measurable impact while also pushing ourselves to learn constantly, collaborate and innovate, and take joy from our work. The Aspen Institute's D.C. headquarters provides a vibrant setting in which to pursue these goals, and we benefit from a rich array of expert panels, discussion groups, and lectures that occur throughout the year.
Position Overview
The Senior Executive Assistant provides advanced and complex high-level administrative support to the Executive Director and Managing Director of the College Excellence Program.
Essential duties and responsibilities:
• Work directly with Executive Director and Managing Director to support all aspects of their portfolios.
• Maintain Executive Director and Managing Director calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs. Communicating effectively with internal and external stakeholders.
• Determine priority of matters of attention for ED and MD; redirect matters to Senior Team and staff to handle or handle personally, as appropriate. Keep ED and MD advised of time-sensitive and priority issues to ensure appropriate follow-up.
• Handle communications by drafting, reviewing, and sending correspondence. Assist with the review of presentations and reports as requested.
• Organizes and supports all aspects of meetings to include gathering documents, scheduling, logistics, and minutes.
• Provide administrative support for the coordination, monitoring, and communication of priorities and projects led by the Senior Team to advance strategic priorities.
• Routinely perform a variety of support duties that include preparing, reconciling and submitting expenses and maintaining accurate records.
• Other duties as assigned.
Core competencies
• Manages multiple processes and/or projects at the same time, with significant complexity involving multiple inputs and stakeholders, and different timelines
• Always meets deadlines or delivers early; anticipates roadblocks that might delay deadline, proposes and negotiates a timely solution
• Helps others deliver strong results through proactive collaboration
• Keeps current with best practices in the field of executive administration and continually builds technical and/or substantive expertise
• Able to identify the interests and needs of key audiences and design excellent written products and oral communications with clear focus on intent
• Able to produce solid first drafts of concise written products, and proactively get feedback and incorporate feedback effectively
• Modifies and adjusts as changes are implemented to ensure results are achieved
• Models and encourages flexibility
• Embraces change as an opportunity for growth and learning
• Often thinks about ways to perform duties more effectively
• Provides feedback to supervisors
• Develops relationships with staff members on other project teams
• Develops relationships with members of CEP team and colleagues across Aspen
Knowledge, education, and experience
• Bachelor’s degree preferred
• 7+ years experience required
• Experience as an executive assistant in a similar setting required
To apply:
All interested applicants must submit the following:
• A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered.
• Resume/CV.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
About the College Excellence Program
The Aspen Institute’s College Excellence Program supports colleges and universities in their quest to achieve a higher standard of excellence, delivering credentials that unlock life-changing careers and strengthen our economy, society, and democracy. We know it takes visionary college leaders to achieve this higher standard and we make it our mission to equip them with the knowledge, skills, and research-backed tools to inspire change, shift practice, and advance the capacity of colleges to deliver excellent and equitable student outcomes. Learn more at https://highered.aspeninstitute.org/
The College Excellence Program staff is a diverse team of driven and energetic professionals who share a commitment to increasing access to and success in higher education. We are motivated by the power of education to change lives, and we work hard to have measurable impact while also pushing ourselves to learn constantly, collaborate and innovate, and take joy from our work. The Aspen Institute's D.C. headquarters provides a vibrant setting in which to pursue these goals, and we benefit from a rich array of expert panels, discussion groups, and lectures that occur throughout the year.
Position Overview
The Senior Executive Assistant provides advanced and complex high-level administrative support to the Executive Director and Managing Director of the College Excellence Program.
Essential duties and responsibilities:
• Work directly with Executive Director and Managing Director to support all aspects of their portfolios.
• Maintain Executive Director and Managing Director calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs. Communicating effectively with internal and external stakeholders.
• Determine priority of matters of attention for ED and MD; redirect matters to Senior Team and staff to handle or handle personally, as appropriate. Keep ED and MD advised of time-sensitive and priority issues to ensure appropriate follow-up.
• Handle communications by drafting, reviewing, and sending correspondence. Assist with the review of presentations and reports as requested.
• Organizes and supports all aspects of meetings to include gathering documents, scheduling, logistics, and minutes.
• Provide administrative support for the coordination, monitoring, and communication of priorities and projects led by the Senior Team to advance strategic priorities.
• Routinely perform a variety of support duties that include preparing, reconciling and submitting expenses and maintaining accurate records.
• Other duties as assigned.
Core competencies
• Manages multiple processes and/or projects at the same time, with significant complexity involving multiple inputs and stakeholders, and different timelines
• Always meets deadlines or delivers early; anticipates roadblocks that might delay deadline, proposes and negotiates a timely solution
• Helps others deliver strong results through proactive collaboration
• Keeps current with best practices in the field of executive administration and continually builds technical and/or substantive expertise
• Able to identify the interests and needs of key audiences and design excellent written products and oral communications with clear focus on intent
• Able to produce solid first drafts of concise written products, and proactively get feedback and incorporate feedback effectively
• Modifies and adjusts as changes are implemented to ensure results are achieved
• Models and encourages flexibility
• Embraces change as an opportunity for growth and learning
• Often thinks about ways to perform duties more effectively
• Provides feedback to supervisors
• Develops relationships with staff members on other project teams
• Develops relationships with members of CEP team and colleagues across Aspen
Knowledge, education, and experience
• Bachelor’s degree preferred
• 7+ years experience required
• Experience as an executive assistant in a similar setting required
To apply:
All interested applicants must submit the following:
• A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered.
• Resume/CV.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074 Show more details...
via Ladders
posted_at: 2 days agoschedule_type: Full-timesalary: 100K–150K a year
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Department Description: The Accounting & Treasury Unit of the Office of Financial Operations (OFO) is responsible for all transactional processes of the Institute, which includes Accounts Payable, Accounts Receivable, Payroll and general ledger oversight. The department completes the annual audit process, ensures compliance with all financial regulations, and provides financial information to internal staff, senior management, Board of Directors, and external parties.
Basic Function: The Payroll Manager manages a Payroll Assistant and reports to the Director of Accounting & Treasury Unit. The Payroll Manager is responsible for overseeing the daily operations of payroll including processing bi-weekly payroll, ensuring timecards are completed, and managing the calculation of employee retirement plan contributions for all employees of the Institute.
Essential Duties
Essential responsibilities include, but are not limited to:
• Domestic Payroll
• Review all pay components for completeness and accuracy including:
• Gross pay
• Overtime
• Benefit withholdings
• Payroll taxes
• Wage garnishments
• Commuting/parking reimbursements
• Severance and special payments
• New hires and terminations
• 403(b) and 457(b) deferrals and contributions
• Employee leave payments
• Ensure 1096 and W-2’s and state reports are filed timely and accurately.
• Ensure organization is in compliance with wage and hour laws.
• Monitor the integration of UKG to NetSuite to ensure it is functioning properly.
• Keep abreast of changes to regulations affecting payroll and payroll tax administration.
• Staff Management
• Hire and train qualified payroll staff.
• Supervise payroll staff including reviewing work for accuracy and efficiency.
• Coach staff and promote their development by supplying opportunities to improve their skills.
• Other Responsibilities
• Provide reporting necessary to support finance and organizational needs including financial statements, 403(b) audits and the preparation of the Form 990.
• Proactively keep the Director and VP, Finance informed of the status of day-to-day activities and issues as they arise.
• Serve as first point of contact for employees in matters of time, attendance and payroll.
• Oversight of sales tax filings in all required states.
• Develop effective working relationships with other departments including accounting, financial reporting, benefits, human resources, compliance, and legal.
Knowledge, Education, and Experience:
• At least eight years of payroll experience required.
• Bachelor’s degree in Accounting or Business Administration, or equivalent combination of education and work experience required.
• Demonstrated attention to detail in performance of tasks, with ability to identify errors or missing information prior to processing of invoice or expense report.
• Track record of handling multiple tasks and maintaining perspective and positive “can-do” attitude.
• Strong computer systems skills, including extensive knowledge of payroll systems and Excel.
• Experience with UKG is strongly preferred.
• Comprehensive and in-depth understanding of payroll policies, processes, and best practices.
• Strong interpersonal and communication skills (both written and oral). Ability to engage in clear and ongoing communications with staff and key stakeholders, translate technical payroll issues into easily understood terms and manage expectations.
• Maintains professionalism in sensitive and challenging situations. Maintains a customer service demeanor at all times.
• Exercises discretion and maintains the confidentiality of and sensitive data.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
Department Description: The Accounting & Treasury Unit of the Office of Financial Operations (OFO) is responsible for all transactional processes of the Institute, which includes Accounts Payable, Accounts Receivable, Payroll and general ledger oversight. The department completes the annual audit process, ensures compliance with all financial regulations, and provides financial information to internal staff, senior management, Board of Directors, and external parties.
Basic Function: The Payroll Manager manages a Payroll Assistant and reports to the Director of Accounting & Treasury Unit. The Payroll Manager is responsible for overseeing the daily operations of payroll including processing bi-weekly payroll, ensuring timecards are completed, and managing the calculation of employee retirement plan contributions for all employees of the Institute.
Essential Duties
Essential responsibilities include, but are not limited to:
• Domestic Payroll
• Review all pay components for completeness and accuracy including:
• Gross pay
• Overtime
• Benefit withholdings
• Payroll taxes
• Wage garnishments
• Commuting/parking reimbursements
• Severance and special payments
• New hires and terminations
• 403(b) and 457(b) deferrals and contributions
• Employee leave payments
• Ensure 1096 and W-2’s and state reports are filed timely and accurately.
• Ensure organization is in compliance with wage and hour laws.
• Monitor the integration of UKG to NetSuite to ensure it is functioning properly.
• Keep abreast of changes to regulations affecting payroll and payroll tax administration.
• Staff Management
• Hire and train qualified payroll staff.
• Supervise payroll staff including reviewing work for accuracy and efficiency.
• Coach staff and promote their development by supplying opportunities to improve their skills.
• Other Responsibilities
• Provide reporting necessary to support finance and organizational needs including financial statements, 403(b) audits and the preparation of the Form 990.
• Proactively keep the Director and VP, Finance informed of the status of day-to-day activities and issues as they arise.
• Serve as first point of contact for employees in matters of time, attendance and payroll.
• Oversight of sales tax filings in all required states.
• Develop effective working relationships with other departments including accounting, financial reporting, benefits, human resources, compliance, and legal.
Knowledge, Education, and Experience:
• At least eight years of payroll experience required.
• Bachelor’s degree in Accounting or Business Administration, or equivalent combination of education and work experience required.
• Demonstrated attention to detail in performance of tasks, with ability to identify errors or missing information prior to processing of invoice or expense report.
• Track record of handling multiple tasks and maintaining perspective and positive “can-do” attitude.
• Strong computer systems skills, including extensive knowledge of payroll systems and Excel.
• Experience with UKG is strongly preferred.
• Comprehensive and in-depth understanding of payroll policies, processes, and best practices.
• Strong interpersonal and communication skills (both written and oral). Ability to engage in clear and ongoing communications with staff and key stakeholders, translate technical payroll issues into easily understood terms and manage expectations.
• Maintains professionalism in sensitive and challenging situations. Maintains a customer service demeanor at all times.
• Exercises discretion and maintains the confidentiality of and sensitive data.
The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against Show more details...
via ZipRecruiter
posted_at: 4 days agoschedule_type: Part-timework_from_home: 1
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international
The Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Energy and Environment Program (EEP) explores significant challenges with diverse thinkers and doers to make a more prosperous, equitable, and sustainable society for all. We address critical energy, environmental, and climate change issues through non-partisan, non-ideological convening, with the specific intent of bringing together diverse stakeholders to improve the process and progress of policy-level dialogue. This enables EEP to sit at a critical intersection in the conversation and bring together diverse groups of expert stakeholders. In addition to energy and environmental policy, which the program has been addressing for several decades, EEP is now actively and purposefully engaging in climate change policy – mitigating the effects of climate change, adapting to the inevitable impacts of climate change, and the international cooperation needed to achieve these goals.
ABOUT THIS ROLE
We are seeking several (3-4) creative, motivated, and organized interns for Summer 2023 ( Ideally June 5 – August 18 - exact dates subject to negotiation). The interns will support the senior Energy & Environment team members in planning high quality in-person and virtual events, developing high-quality content across our channels, researching substance, and doing key administrative activities to help bring important climate solutions to decision-makers.
Candidates should specify in their cover letter of one or several of the areas of work we do if they have a preference or several preferences:
- Executive Director's office – working on overall management of Aspen’s climate work and management of program.
- Environment & Climate – focus on water, forests, agriculture, and food.
- Shipping decarbonization – reducing emissions in the marine shipping sector.
- Future Leaders – working with our cohort of 18-30 year old future leaders.
- Communications – working with social media and press.
- Development – working on raising funding to support our programming.
JOB REQUIREMENTS:
· Current or recent college/graduate student or other professional;
· Experience or interest in learning and communicating about issues related to climate change.
· Strong organizational skills and attention to detail;
· Excellent writing, editing, and proofreading skills;
· A “Yes, and” positive attitude;
· Ability to prioritize competing tasks.
· Entrepreneurial or self-starter attitude.
Hours: Part-time, approximately 20-30 hours per week (negotiable)
Location: Remote or in DC
Paid/Unpaid: Paid – $15-17 per hour
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has... a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
The Aspen Institute Energy and Environment Program (EEP) explores significant challenges with diverse thinkers and doers to make a more prosperous, equitable, and sustainable society for all. We address critical energy, environmental, and climate change issues through non-partisan, non-ideological convening, with the specific intent of bringing together diverse stakeholders to improve the process and progress of policy-level dialogue. This enables EEP to sit at a critical intersection in the conversation and bring together diverse groups of expert stakeholders. In addition to energy and environmental policy, which the program has been addressing for several decades, EEP is now actively and purposefully engaging in climate change policy – mitigating the effects of climate change, adapting to the inevitable impacts of climate change, and the international cooperation needed to achieve these goals.
ABOUT THIS ROLE
We are seeking several (3-4) creative, motivated, and organized interns for Summer 2023 ( Ideally June 5 – August 18 - exact dates subject to negotiation). The interns will support the senior Energy & Environment team members in planning high quality in-person and virtual events, developing high-quality content across our channels, researching substance, and doing key administrative activities to help bring important climate solutions to decision-makers.
Candidates should specify in their cover letter of one or several of the areas of work we do if they have a preference or several preferences:
- Executive Director's office – working on overall management of Aspen’s climate work and management of program.
- Environment & Climate – focus on water, forests, agriculture, and food.
- Shipping decarbonization – reducing emissions in the marine shipping sector.
- Future Leaders – working with our cohort of 18-30 year old future leaders.
- Communications – working with social media and press.
- Development – working on raising funding to support our programming.
JOB REQUIREMENTS:
· Current or recent college/graduate student or other professional;
· Experience or interest in learning and communicating about issues related to climate change.
· Strong organizational skills and attention to detail;
· Excellent writing, editing, and proofreading skills;
· A “Yes, and” positive attitude;
· Ability to prioritize competing tasks.
· Entrepreneurial or self-starter attitude.
Hours: Part-time, approximately 20-30 hours per week (negotiable)
Location: Remote or in DC
Paid/Unpaid: Paid – $15-17 per hour
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-5800 Show more details...
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