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via Mass.gov
posted_at: 21 hours agoschedule_type: Full-time
Title: Administrative Assistant - Probation Training Division
Pay Grade: Grade 13...
Starting Pay: $54,593.18
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes:
Title: Administrative Assistant - Probation Training Division
Pay Grade: Grade 13...
Starting Pay: $54,593.18
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
This position is in the Probation Training Academy located in Clinton, MA.
Position Summary: The Massachusetts Probation Service Training Division is responsible for the training and on-going professional development of over 1,800 Massachusetts Probation Service staff, including: unionized clerical support, probation officers, community corrections and electronic monitoring staff as well as probation management and executive leadership. The administrative assistant performs a variety of secretarial and administrative support duties within the MPS Training Division. Further, the successful candidate will also collaborate with their administrative counterparts in supporting the daily operations of the MPS Training and Operations Center (MTOC).
The position title above the entry level includes higher level secretarial and administrative duties. Employees are hired at the entry level position within the title and are eligible for reclassification to the higher level position title within the series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy.
Organizational Levels:
Administrative Assistant I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of secretarial and administrative duties for one or more upper level managers and to train for the next higher level.
Administrative Assistant II - This is the second level position title within this series. Employees at this level are expected to perform higher level secretarial and administrative duties which require more knowledge of word processing functions, more knowledge of Trial Court policies and procedures, and to exercise more independent judgment.
Supervision Received:
The administrative assistant receives general direction and supervision from the statewide probation training supervisor and/or designee
Duties:
Administrative Assistant I Duties:
Support the Massachusetts Probation Service Training Division in its collaboration with the Massachusetts Probation Service, Trial Court and many other well-respected local and national professional organizations;
Collaborates with administrative counterparts to provide quality clerical and administrative support, as directed, to other organizational units within the MPS Training and Operations Center (MTOC) which may include: answering the telephone, covering the front desk, responding to facility requests, and screening phone calls as directed; preparing training materials, rooms and other resources; scheduling; and providing support for local and regional trainings.
Provides support to Training Unit team for on-demand and virtual trainings
Adhere to a rigorous departmental training schedule based on priorities identified by the statewide probation training supervisor, Probation executive leadership, senior managers and the Trial Court;
Participate in staff meetings, as directed, to collaborate on departmental projects and/or initiatives and proactively address other organizational challenges as necessary;
Drafts a variety of documents and other material(s), in a variety of formats, and coordinates the distribution of materials and correspondence as directed;
Proofreads material for accuracy, punctuation, spelling, grammar, legal citation (if necessary) and conformity to Trial Court policies and procedures;
Maintains accurate departmental records to support annual statistical reporting.
Other duties as assigned by the statewide probation training supervisor and/or lead program manager or their designee
Administrative Assistant II duties:
Prepares complex and detailed documents requiring the use of macros, mail merges and other command functions;
Provides administrative support to departmental staff as necessary for special projects and initiatives undertaken by the office;
Responds to more complicated inquiries relating to policies and procedures;
Develops and maintains databases and spreadsheets;
Acts as a liaison with other offices, departments and outside agencies;
Recommends and implements more effective office procedures and routines; and
Performs all of the duties of the lower level position title within this series as required.
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values - Communicates and demonstrates the ethics and values of the Trial Court.
Mission - Understands, upholds, and communicates the Executive Office and Security Department missions;
Applied Knowledge - Demonstrates ability with MS Office and can properly support the administration of departmental polices, procedures, and initiatives in a unionized employee environment.
Problem Solving - Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Customer Service - Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Collaboration - Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Commitment to Diversity - Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural background;
Continuous Learning - Demonstrates a commitment to continuously improving himself or herself through professional development
Minimum Requirements:
Administrative Assistant I Requirements:
• High school diplomas or the equivalent and four years of secretarial experience, or an equivalent combination of education and experience;
• Knowledge of and proficiency in the use of personal computers and related business software, including MS Word and MS Excel; Some experience with MS PowerPoint is preferred;
• Knowledge of current office and clerical practices and procedures;
• Ability to draft standard and routine correspondence related to office policy and procedure;
• Knowledge of basic English, grammar, spelling and punctuation;
• Ability to handle sensitive matters on a confidential basis;
• Ability to type proficiently;
• Ability to operate current standard office equipment, including photocopier machines, scanners, calculators, and fax machines;
• Ability to work professionally with judges, court officials, court employees, and the general public;
• Ability to set up and maintain filing systems; and
• Ability to work independently and follow oral and written instructions.
Administrative Assistant II Additional Requirements;
• A minimum of three years of experience as an Administrative Assistant I;
• Considerable knowledge of and demonstrated ability to perform more complicated word processing functions and spreadsheet software;
• Considerable knowledge of office policies and procedures and demonstrated ability to apply those policies to inquiries;
• Demonstrated ability to independently complete assignments and to handle multiple assignments;
• Demonstrated ability to identify problems and to develop feasible solutions; and to properly route them for appropriate resolution when necessary Show more details...
Pay Grade: Grade 13...
Starting Pay: $54,593.18
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
This position is in the Probation Training Academy located in Clinton, MA.
Position Summary: The Massachusetts Probation Service Training Division is responsible for the training and on-going professional development of over 1,800 Massachusetts Probation Service staff, including: unionized clerical support, probation officers, community corrections and electronic monitoring staff as well as probation management and executive leadership. The administrative assistant performs a variety of secretarial and administrative support duties within the MPS Training Division. Further, the successful candidate will also collaborate with their administrative counterparts in supporting the daily operations of the MPS Training and Operations Center (MTOC).
The position title above the entry level includes higher level secretarial and administrative duties. Employees are hired at the entry level position within the title and are eligible for reclassification to the higher level position title within the series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy.
Organizational Levels:
Administrative Assistant I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of secretarial and administrative duties for one or more upper level managers and to train for the next higher level.
Administrative Assistant II - This is the second level position title within this series. Employees at this level are expected to perform higher level secretarial and administrative duties which require more knowledge of word processing functions, more knowledge of Trial Court policies and procedures, and to exercise more independent judgment.
Supervision Received:
The administrative assistant receives general direction and supervision from the statewide probation training supervisor and/or designee
Duties:
Administrative Assistant I Duties:
Support the Massachusetts Probation Service Training Division in its collaboration with the Massachusetts Probation Service, Trial Court and many other well-respected local and national professional organizations;
Collaborates with administrative counterparts to provide quality clerical and administrative support, as directed, to other organizational units within the MPS Training and Operations Center (MTOC) which may include: answering the telephone, covering the front desk, responding to facility requests, and screening phone calls as directed; preparing training materials, rooms and other resources; scheduling; and providing support for local and regional trainings.
Provides support to Training Unit team for on-demand and virtual trainings
Adhere to a rigorous departmental training schedule based on priorities identified by the statewide probation training supervisor, Probation executive leadership, senior managers and the Trial Court;
Participate in staff meetings, as directed, to collaborate on departmental projects and/or initiatives and proactively address other organizational challenges as necessary;
Drafts a variety of documents and other material(s), in a variety of formats, and coordinates the distribution of materials and correspondence as directed;
Proofreads material for accuracy, punctuation, spelling, grammar, legal citation (if necessary) and conformity to Trial Court policies and procedures;
Maintains accurate departmental records to support annual statistical reporting.
Other duties as assigned by the statewide probation training supervisor and/or lead program manager or their designee
Administrative Assistant II duties:
Prepares complex and detailed documents requiring the use of macros, mail merges and other command functions;
Provides administrative support to departmental staff as necessary for special projects and initiatives undertaken by the office;
Responds to more complicated inquiries relating to policies and procedures;
Develops and maintains databases and spreadsheets;
Acts as a liaison with other offices, departments and outside agencies;
Recommends and implements more effective office procedures and routines; and
Performs all of the duties of the lower level position title within this series as required.
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values - Communicates and demonstrates the ethics and values of the Trial Court.
Mission - Understands, upholds, and communicates the Executive Office and Security Department missions;
Applied Knowledge - Demonstrates ability with MS Office and can properly support the administration of departmental polices, procedures, and initiatives in a unionized employee environment.
Problem Solving - Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Customer Service - Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Collaboration - Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Commitment to Diversity - Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural background;
Continuous Learning - Demonstrates a commitment to continuously improving himself or herself through professional development
Minimum Requirements:
Administrative Assistant I Requirements:
• High school diplomas or the equivalent and four years of secretarial experience, or an equivalent combination of education and experience;
• Knowledge of and proficiency in the use of personal computers and related business software, including MS Word and MS Excel; Some experience with MS PowerPoint is preferred;
• Knowledge of current office and clerical practices and procedures;
• Ability to draft standard and routine correspondence related to office policy and procedure;
• Knowledge of basic English, grammar, spelling and punctuation;
• Ability to handle sensitive matters on a confidential basis;
• Ability to type proficiently;
• Ability to operate current standard office equipment, including photocopier machines, scanners, calculators, and fax machines;
• Ability to work professionally with judges, court officials, court employees, and the general public;
• Ability to set up and maintain filing systems; and
• Ability to work independently and follow oral and written instructions.
Administrative Assistant II Additional Requirements;
• A minimum of three years of experience as an Administrative Assistant I;
• Considerable knowledge of and demonstrated ability to perform more complicated word processing functions and spreadsheet software;
• Considerable knowledge of office policies and procedures and demonstrated ability to apply those policies to inquiries;
• Demonstrated ability to independently complete assignments and to handle multiple assignments;
• Demonstrated ability to identify problems and to develop feasible solutions; and to properly route them for appropriate resolution when necessary Show more details...
via Mass.gov
posted_at: 3 days agoschedule_type: Full-time
Title: Infrastructure Program Manager
Pay Grade: Management...
Starting Pay: $ 88,695.37
Departmental Mission Statement: Enhance access to justice through the effective use of technology. Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity, and continuous improvement.
ORGANIZATIONAL PROFILE:
Notes: This position is designated as Management
Title: Infrastructure Program Manager
Pay Grade: Management...
Starting Pay: $ 88,695.37
Departmental Mission Statement: Enhance access to justice through the effective use of technology. Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity, and continuous improvement.
ORGANIZATIONAL PROFILE:
Notes: This position is designated as Management and is covered by the Personnel Policies and Procedures Manual.
Compensation commensurate with experience. You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps.
First consideration will be given to those applicants that apply within the first 14 days.
This position is currently a hybrid position (subject to change).
Position Summary: The Massachusetts Judicial Branch is undergoing a digital transformation to meet the needs of the citizens of the Commonwealth. That transformation requires the modernization of the current IT infrastructure. The Infrastructure Program Manager (IPM) will partner closely with the DCIO of Infrastructure to plan and execute the build out of modern network and server technologies that will be reliable and robust to support the day to day needs of the courts. The IPM will partner closely with the Project Management Office to collaboratively define, manage, and drive cross functional projects and technologies that will enable the digital transformation of the courts. Duties will include managing vendors and external partners, ensuring clear communication, shared expectations, and accountability.
Supervision Received: The Infrastructure Program Manager reports to the Deputy CIO of Infrastructure and receives general direction in performing duties in accordance with established guidelines.
Duties:
• Support the DCIO of Infrastructure in setting annual team goals in support of the Trial Court mission and monitoring progress made on those goals over the course of the year.
• Maintain high-level schedule for the Infrastructure Team, tracking resource allocation, remediating conflicts, monitoring key deliverables, and escalating major issues.
• Collaborate with various project and functional managers to identify appropriate solutions, required resources, and project timelines.
• Define solution requirements and work with the procurement team to successful identity and contract with vendors to provide the needed products or services.
• Partner closely with the Project Management Office to collaboratively define, manage, and drive cross functional projects and technologies that will enable the digital transformation of the courts.
• Manage vendors and external partners, ensuring clear communication, shared expectations, and accountability.
• Coordinate with both internal engineers as well as the Service Delivery team to meet project deliverables and to ensure benefits are realized.
• Collaborate with all necessary departments and team members to ensure project budgets are properly estimated and controlled and develops controls and measurements to monitor progress
• Act as the project manager on critical initiatives, taking responsibility for the project team and for overall project success.
• Define key metrics related to measure Infrastructure operations and provide to JISD leadership monthly.
• Model collaboration within JISD and with the departments in support of developing a customer service culture
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Judicial Branch.
Mission: Understands, upholds, and communicates the Judicial Branch and Information Services missions.
Applied Knowledge: Understands information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions
Continuous Learning: Demonstrates a commitment to continuously improve their knowledge of fast-changing computer programs, hardware and software through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varies racial, ethnic, economic and cultural backgrounds.
Customer Service: Conducts oneself in a courteous and professional manner when assisting all employees of the Judiciary, regardless of their position in the Judiciary.
Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Problem Solving: Accurately assesses workplace problems in JISD and recommends and facilitates appropriate solutions.
Minimum Requirements: Minimum Requirements/Qualifications
• A Bachelor’s Degree in Information Systems or related field and 6 years of experience as an information technology professional; Work experience should include (4) Four years in IT management roles with progressive management and technical responsibilities.
An equivalent combination of education and/or relevant experience will be considered for meeting the minimum qualifications.
Additional Qualifications and Skills
• ITIL, ITSM, or Six Sigma certification preferred
• Excellent collaboration skills and strong commitment to transparency, openness, and continuous improvement.
• Demonstrable ability to formulate a high-level strategy, then convert it into a tactical plan and execute on that plan
• Strong client-facing / customer service skills and passion for delivering positive experiences.
• Proven vendor management skills
• Extremely versatile, dedicated to efficient productivity
• Demonstrated experience working within a data center or with a networking team
• Experience managing infrastructure projects and working with engineers
• Knowledge of VoIP technologies is preferred
• Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges and other government officials, and to maintain effective working relationships.
• Demonstrated experience in leading process improvement and organization change initiatives.
• Proven success in a project leadership role
• Excellent presentation, time management, and collaborating skills.
• Handles stressful situations and deadline pressures well.
• Plans and carries out responsibilities with minimal direction.
• Ability to communicate technical information to non-technical people effectively.
• Ability to organize, direct and coordinate administrative activities, operational programs and staff Show more details...
Pay Grade: Management...
Starting Pay: $ 88,695.37
Departmental Mission Statement: Enhance access to justice through the effective use of technology. Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity, and continuous improvement.
ORGANIZATIONAL PROFILE:
Notes: This position is designated as Management and is covered by the Personnel Policies and Procedures Manual.
Compensation commensurate with experience. You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps.
First consideration will be given to those applicants that apply within the first 14 days.
This position is currently a hybrid position (subject to change).
Position Summary: The Massachusetts Judicial Branch is undergoing a digital transformation to meet the needs of the citizens of the Commonwealth. That transformation requires the modernization of the current IT infrastructure. The Infrastructure Program Manager (IPM) will partner closely with the DCIO of Infrastructure to plan and execute the build out of modern network and server technologies that will be reliable and robust to support the day to day needs of the courts. The IPM will partner closely with the Project Management Office to collaboratively define, manage, and drive cross functional projects and technologies that will enable the digital transformation of the courts. Duties will include managing vendors and external partners, ensuring clear communication, shared expectations, and accountability.
Supervision Received: The Infrastructure Program Manager reports to the Deputy CIO of Infrastructure and receives general direction in performing duties in accordance with established guidelines.
Duties:
• Support the DCIO of Infrastructure in setting annual team goals in support of the Trial Court mission and monitoring progress made on those goals over the course of the year.
• Maintain high-level schedule for the Infrastructure Team, tracking resource allocation, remediating conflicts, monitoring key deliverables, and escalating major issues.
• Collaborate with various project and functional managers to identify appropriate solutions, required resources, and project timelines.
• Define solution requirements and work with the procurement team to successful identity and contract with vendors to provide the needed products or services.
• Partner closely with the Project Management Office to collaboratively define, manage, and drive cross functional projects and technologies that will enable the digital transformation of the courts.
• Manage vendors and external partners, ensuring clear communication, shared expectations, and accountability.
• Coordinate with both internal engineers as well as the Service Delivery team to meet project deliverables and to ensure benefits are realized.
• Collaborate with all necessary departments and team members to ensure project budgets are properly estimated and controlled and develops controls and measurements to monitor progress
• Act as the project manager on critical initiatives, taking responsibility for the project team and for overall project success.
• Define key metrics related to measure Infrastructure operations and provide to JISD leadership monthly.
• Model collaboration within JISD and with the departments in support of developing a customer service culture
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Judicial Branch.
Mission: Understands, upholds, and communicates the Judicial Branch and Information Services missions.
Applied Knowledge: Understands information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions
Continuous Learning: Demonstrates a commitment to continuously improve their knowledge of fast-changing computer programs, hardware and software through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varies racial, ethnic, economic and cultural backgrounds.
Customer Service: Conducts oneself in a courteous and professional manner when assisting all employees of the Judiciary, regardless of their position in the Judiciary.
Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Problem Solving: Accurately assesses workplace problems in JISD and recommends and facilitates appropriate solutions.
Minimum Requirements: Minimum Requirements/Qualifications
• A Bachelor’s Degree in Information Systems or related field and 6 years of experience as an information technology professional; Work experience should include (4) Four years in IT management roles with progressive management and technical responsibilities.
An equivalent combination of education and/or relevant experience will be considered for meeting the minimum qualifications.
Additional Qualifications and Skills
• ITIL, ITSM, or Six Sigma certification preferred
• Excellent collaboration skills and strong commitment to transparency, openness, and continuous improvement.
• Demonstrable ability to formulate a high-level strategy, then convert it into a tactical plan and execute on that plan
• Strong client-facing / customer service skills and passion for delivering positive experiences.
• Proven vendor management skills
• Extremely versatile, dedicated to efficient productivity
• Demonstrated experience working within a data center or with a networking team
• Experience managing infrastructure projects and working with engineers
• Knowledge of VoIP technologies is preferred
• Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges and other government officials, and to maintain effective working relationships.
• Demonstrated experience in leading process improvement and organization change initiatives.
• Proven success in a project leadership role
• Excellent presentation, time management, and collaborating skills.
• Handles stressful situations and deadline pressures well.
• Plans and carries out responsibilities with minimal direction.
• Ability to communicate technical information to non-technical people effectively.
• Ability to organize, direct and coordinate administrative activities, operational programs and staff Show more details...
via Mass.gov
posted_at: 6 days agoschedule_type: Full-time
Title: Regional Manager of Facilities
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26-$156,116.43/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility
Title: Regional Manager of Facilities
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26-$156,116.43/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/info-details/trial-court-facilities-management
Notes:
This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.
Starting salary is based on applicant experience.
This position will have travelling.
In this position you will be overseeing Courts in the Greater Northshore area.
The primary location for this position is Lowell, MA.
This position is considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
Position Summary: Working within the Facilities Management and Capital Projects Department (FMCP) of the Trial Court, the Regional Manager of Court Facilities is responsible for managing all personnel on mechanical, electrical, & plumbing (MEP) operations, systems, maintenance, snow removal operations, repairs, and custodial work for Commonwealth owned courthouses in a defined Trial Court region. Regional Managers of Court Facilities serve as the regional management designee of the Director of FMCP in accordance with Trial Court policies, procedures, approved guidelines, and fiscal protocols. The Regional Manager of Court Facilities is regularly engaged in the hiring, assignment, supervision, evaluation, discipline, and overall effective utilization of court facilities staff assigned to his/her region. Other duties include the regional supervision and evaluation of contracted personnel who are performing MEP maintenance, repair, and custodial work at facilities under the Facility Management Division within the FMCP Department’s management. The Regional Manager of Court Facilities also serves as the key contact for all court leaders within all assigned courthouses for all facility operations related issues.
SUPERVISION RECEIVED:
Reports to and receives general direction from the Deputy Director of Facilities Management of the Trial Court and his or her designee in performing duties in accordance with established guidelines.
Duties: Manages all assigned personnel, MEP operations, snow removal, preventive maintenance, system repairs, and custodial work for Commonwealth owned courthouses in a defined Trial Court region;
Implements procedures and schedules to ensure the efficient distribution of resources to all managed facilities;
Sets goal and objectives, evaluates staff, and disciplines as appropriate all regionally assigned union employees as necessary in accordance with Trial Court policies and Collective Bargaining Agreement in consultation with the Deputy Director of Facilities Management or their designee;
Proactively collaborates with the Deputy Director of Facilities Management and his or her designee to establish departmental metrics to meet or exceed goals and objectives to create an environment of continuous improvement;
Develops and implements new efficiencies and innovative approaches to improve courthouse operations and renewal;
Maintains ongoing dialogue and communication with Trial Court union representatives and business agents in the region;
Holds hearings on employee grievances and for employee misconduct, consistent with the Collective Bargaining agreement and the TRC Personnel Policies and Procedures Manual;
Participates in discussions related to Collective Bargaining and labor relations with the Director of FMCP, the Deputy Director of Facilities Management, and various members of the Human Resources Department;
Meets regularly with the Deputy Director of Facilities Management and his or her designee, judges, and other court officials to discuss maintenance and systems related issues and assists in the development of operational plans to respond to those issues and needs;
Manages records and databases to track repair and maintenance projects that are completed, in process, or scheduled for the future; and prepares reports regularly on such projects to the Director and his or her designee as required;
Ensures compliance within the region for all maintenance programs established by the Director of FMCP and he or her designee that meet the long-term facility needs of the Trial Court;
Complies with and works to improve Departmental protocols established for inventory control and management, including regular inventory reporting;
Participates in vendor and contractor selection review panels;
Reviews all regional work performed by the maintenance trades and/or hired contractors for quality, budget and performance to schedule;
Collaborates with the Court Capital Projects Division within the Department on new and existing construction, renovation, or other building improvement projects within their assigned region;
Performs additional related duties as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Facilities Management and Capital Planning Department missions.
Applied Knowledge: Understands the various facility management methods, codes, and operational best practices.
Problem Solving: Accurately assesses operational and staffing problems within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Regional Manager of Court Facilities:
A Bachelor’s degree from an accredited university or college (in Business Management, Construction Management, or Facilities Management) and (7) seven years of supervisory work experience in facilities management; or an equivalent combination of education and experience in facilities management;
Proven ability to assign, direct, supervise, evaluate and discipline as appropriate the conduct of a large successful staff involved in maintenance, systems operations, and custodial work;
Ability to recommend and implement policies consistent with the Trial Court’s mission and strategic plan;
Knowledge of the Massachusetts State Building Code, Plumbing and Gas Code;
An understanding and knowledge of building materials and building trades;
Ability to plan and coordinate routine and long-range maintenance and long-range capital projects;
Ability to effectively manage operating budgets and to comply with established fiscal protocols;
Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations;
Working knowledge of and ability to use personal computers and related software such as MS Office to develop data bases and systems to record and track projects;
Proven ability to maintain accurate records and to prepare all necessary reports;
Strong ability to write and communicate in a professional manner;
Ability to travel throughout the Commonwealth as necessary;
Ability to effectively manage contracted services to ensure that all deliverables are provided and within the contracted scope of work;
Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; and
Ability to collaborate with other Trial Court departments to identify areas for improvement and to provide Trial Court leadership with recommendations for enhancements Show more details...
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26-$156,116.43/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/info-details/trial-court-facilities-management
Notes:
This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.
Starting salary is based on applicant experience.
This position will have travelling.
In this position you will be overseeing Courts in the Greater Northshore area.
The primary location for this position is Lowell, MA.
This position is considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
Position Summary: Working within the Facilities Management and Capital Projects Department (FMCP) of the Trial Court, the Regional Manager of Court Facilities is responsible for managing all personnel on mechanical, electrical, & plumbing (MEP) operations, systems, maintenance, snow removal operations, repairs, and custodial work for Commonwealth owned courthouses in a defined Trial Court region. Regional Managers of Court Facilities serve as the regional management designee of the Director of FMCP in accordance with Trial Court policies, procedures, approved guidelines, and fiscal protocols. The Regional Manager of Court Facilities is regularly engaged in the hiring, assignment, supervision, evaluation, discipline, and overall effective utilization of court facilities staff assigned to his/her region. Other duties include the regional supervision and evaluation of contracted personnel who are performing MEP maintenance, repair, and custodial work at facilities under the Facility Management Division within the FMCP Department’s management. The Regional Manager of Court Facilities also serves as the key contact for all court leaders within all assigned courthouses for all facility operations related issues.
SUPERVISION RECEIVED:
Reports to and receives general direction from the Deputy Director of Facilities Management of the Trial Court and his or her designee in performing duties in accordance with established guidelines.
Duties: Manages all assigned personnel, MEP operations, snow removal, preventive maintenance, system repairs, and custodial work for Commonwealth owned courthouses in a defined Trial Court region;
Implements procedures and schedules to ensure the efficient distribution of resources to all managed facilities;
Sets goal and objectives, evaluates staff, and disciplines as appropriate all regionally assigned union employees as necessary in accordance with Trial Court policies and Collective Bargaining Agreement in consultation with the Deputy Director of Facilities Management or their designee;
Proactively collaborates with the Deputy Director of Facilities Management and his or her designee to establish departmental metrics to meet or exceed goals and objectives to create an environment of continuous improvement;
Develops and implements new efficiencies and innovative approaches to improve courthouse operations and renewal;
Maintains ongoing dialogue and communication with Trial Court union representatives and business agents in the region;
Holds hearings on employee grievances and for employee misconduct, consistent with the Collective Bargaining agreement and the TRC Personnel Policies and Procedures Manual;
Participates in discussions related to Collective Bargaining and labor relations with the Director of FMCP, the Deputy Director of Facilities Management, and various members of the Human Resources Department;
Meets regularly with the Deputy Director of Facilities Management and his or her designee, judges, and other court officials to discuss maintenance and systems related issues and assists in the development of operational plans to respond to those issues and needs;
Manages records and databases to track repair and maintenance projects that are completed, in process, or scheduled for the future; and prepares reports regularly on such projects to the Director and his or her designee as required;
Ensures compliance within the region for all maintenance programs established by the Director of FMCP and he or her designee that meet the long-term facility needs of the Trial Court;
Complies with and works to improve Departmental protocols established for inventory control and management, including regular inventory reporting;
Participates in vendor and contractor selection review panels;
Reviews all regional work performed by the maintenance trades and/or hired contractors for quality, budget and performance to schedule;
Collaborates with the Court Capital Projects Division within the Department on new and existing construction, renovation, or other building improvement projects within their assigned region;
Performs additional related duties as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Facilities Management and Capital Planning Department missions.
Applied Knowledge: Understands the various facility management methods, codes, and operational best practices.
Problem Solving: Accurately assesses operational and staffing problems within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Regional Manager of Court Facilities:
A Bachelor’s degree from an accredited university or college (in Business Management, Construction Management, or Facilities Management) and (7) seven years of supervisory work experience in facilities management; or an equivalent combination of education and experience in facilities management;
Proven ability to assign, direct, supervise, evaluate and discipline as appropriate the conduct of a large successful staff involved in maintenance, systems operations, and custodial work;
Ability to recommend and implement policies consistent with the Trial Court’s mission and strategic plan;
Knowledge of the Massachusetts State Building Code, Plumbing and Gas Code;
An understanding and knowledge of building materials and building trades;
Ability to plan and coordinate routine and long-range maintenance and long-range capital projects;
Ability to effectively manage operating budgets and to comply with established fiscal protocols;
Ability to use data to diagnose problems and drive enhancements and efficiencies in departmental operations;
Working knowledge of and ability to use personal computers and related software such as MS Office to develop data bases and systems to record and track projects;
Proven ability to maintain accurate records and to prepare all necessary reports;
Strong ability to write and communicate in a professional manner;
Ability to travel throughout the Commonwealth as necessary;
Ability to effectively manage contracted services to ensure that all deliverables are provided and within the contracted scope of work;
Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; and
Ability to collaborate with other Trial Court departments to identify areas for improvement and to provide Trial Court leadership with recommendations for enhancements Show more details...
via Mass.gov
posted_at: 3 days agoschedule_type: Full-time
Title: Research Attorney- Housing Court
Pay Grade: Grade 18...
Starting Pay: $80,071.49/Yr.
The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented
Title: Research Attorney- Housing Court
Pay Grade: Grade 18...
Starting Pay: $80,071.49/Yr.
The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch.
Housing Court Organizational Profile
PLEASE NOTE:
This position currently offers a hybrid remote work schedule which will be determined upon hiring. The schedule is also subject to change.
Applicants selected for interviews will be required to submit a writing sample. The writing sample should demonstrate the applicant’s ability to analyze legal problems and apply legal principles to a given factual setting. The writing sample should be no more than five pages with double-spaced text, one-inch page margins, and a font no smaller than Times New Roman 12pt. The writing sample must be solely the work of the applicant and may not be edited by another. Briefs or opinions signed by another and law review articles are considered to be edited. All applications must be received by the posting closing date. Late or incomplete applications will not be considered.
Please do not contact the Administrative Office of the Housing Court with inquiries regarding the receipt or status of an application. References should not contact the Housing Court directly on behalf of an applicant.
This position requires travelling within the Commonwealth, per the needs of the department, as determined by the Deputy Court Administrator.
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: The Research Attorney is a professional position within the Housing Court. This position involves;
• analyzing and researching legal issues and questions for the justices of the Housing Court and the Administrative Office,
• Preparing legal memoranda, drafting judicial decisions and other documents
An employee is hired at the Research Attorney I level and is eligible for reclassification to the Research Attorney II level upon meeting the requirements of that level. The position title reverts to the entry level Research Attorney I position when there is a vacancy.
ORGANIZATIONAL LEVELS:
Research Attorney I: This is the entry level position title within this series. An employee is expected to perform the full range of legal duties of this position and to train for the next higher level.
Research Attorney II: This is the second level position title within this series. An employee is expected to perform more complex and varied duties which require more knowledge of case law, statutes, rules, and court policies and procedures.
SUPERVISION RECEIVED: Research Attorneys work directly with the judges and Administrative Office staff, under the supervision of the Housing Court’s Deputy Legal Counsel, the Administrative Attorney, the Deputy Court Administrator, and the Chief Justice.
Duties:
Research Attorney I Duties: Research legal issues and questions, and assist in preparing well-written and error-free legal research memoranda and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision, particularly in complex cases;
• Assist in the training, administration, and oversight of law clerks and interns;
• Confer with and advise judges and Administrative Office staff on legal issues;
• Prepare material and participate in committees, meetings, and judicial conferences;
• Accurately and timely perform all required administrative tasks;
• Prepare material and participate in public outreach events;
• Travel to courthouses as required;
• Perform related duties as required.
Research Attorney II Duties:
• Regularly research complex or novel issues or arguments of law and prepare memoranda;
• Regularly assist in the training, administration and oversight of law clerks and interns
• Perform special projects as assigned;
• Perform all of the duties of the lower-level title as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Housing Court Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Housing Court missions.
Applied Knowledge: Understanding of legal research, preparing legal memoranda and other documents, contributing to the development and implementation of court rules and policies.
Problem Solving: Accurately identifies and addresses legal issues within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements:
These are the minimum requirements necessary to apply for the position of Research Attorney:
Research Attorney I Requirements:
• Juris Doctor degree from an accredited law school;
• Membership in the Massachusetts Bar;
• 2 years of post-law school, professional legal work experience;
• Prior post-graduate judicial clerkship, particularly in the Housing
Court Department, is preferred;
• Excellent legal writing and communication skills;
• Excellent legal research and analytical skills, using both online and book resources;
• Ability to assist in the training, administration and oversight of law clerks and interns;
• Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw;
• Demonstrated ability to follow written and oral instructions;
• Demonstrated ability to manage, prioritize, and complete simultaneous assignments;
• Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment;
• Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner;
• Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and law clerks;
• Willingness and ability to travel to courthouses as required.
Research Attorney II Requirements
• A minimum of four years of experience as a Research Attorney I
• Considerable knowledge of the Massachusetts judicial system and court policies, procedures, and practices;
• Demonstrated ability to analyze and research complex legal issues;
• Demonstrated ability to assist in the training, administration and oversight of law clerks and interns;
• Demonstrated ability to analyze administrative concerns and to develop feasible solutions Show more details...
Pay Grade: Grade 18...
Starting Pay: $80,071.49/Yr.
The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch.
Housing Court Organizational Profile
PLEASE NOTE:
This position currently offers a hybrid remote work schedule which will be determined upon hiring. The schedule is also subject to change.
Applicants selected for interviews will be required to submit a writing sample. The writing sample should demonstrate the applicant’s ability to analyze legal problems and apply legal principles to a given factual setting. The writing sample should be no more than five pages with double-spaced text, one-inch page margins, and a font no smaller than Times New Roman 12pt. The writing sample must be solely the work of the applicant and may not be edited by another. Briefs or opinions signed by another and law review articles are considered to be edited. All applications must be received by the posting closing date. Late or incomplete applications will not be considered.
Please do not contact the Administrative Office of the Housing Court with inquiries regarding the receipt or status of an application. References should not contact the Housing Court directly on behalf of an applicant.
This position requires travelling within the Commonwealth, per the needs of the department, as determined by the Deputy Court Administrator.
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: The Research Attorney is a professional position within the Housing Court. This position involves;
• analyzing and researching legal issues and questions for the justices of the Housing Court and the Administrative Office,
• Preparing legal memoranda, drafting judicial decisions and other documents
An employee is hired at the Research Attorney I level and is eligible for reclassification to the Research Attorney II level upon meeting the requirements of that level. The position title reverts to the entry level Research Attorney I position when there is a vacancy.
ORGANIZATIONAL LEVELS:
Research Attorney I: This is the entry level position title within this series. An employee is expected to perform the full range of legal duties of this position and to train for the next higher level.
Research Attorney II: This is the second level position title within this series. An employee is expected to perform more complex and varied duties which require more knowledge of case law, statutes, rules, and court policies and procedures.
SUPERVISION RECEIVED: Research Attorneys work directly with the judges and Administrative Office staff, under the supervision of the Housing Court’s Deputy Legal Counsel, the Administrative Attorney, the Deputy Court Administrator, and the Chief Justice.
Duties:
Research Attorney I Duties: Research legal issues and questions, and assist in preparing well-written and error-free legal research memoranda and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision, particularly in complex cases;
• Assist in the training, administration, and oversight of law clerks and interns;
• Confer with and advise judges and Administrative Office staff on legal issues;
• Prepare material and participate in committees, meetings, and judicial conferences;
• Accurately and timely perform all required administrative tasks;
• Prepare material and participate in public outreach events;
• Travel to courthouses as required;
• Perform related duties as required.
Research Attorney II Duties:
• Regularly research complex or novel issues or arguments of law and prepare memoranda;
• Regularly assist in the training, administration and oversight of law clerks and interns
• Perform special projects as assigned;
• Perform all of the duties of the lower-level title as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Housing Court Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Housing Court missions.
Applied Knowledge: Understanding of legal research, preparing legal memoranda and other documents, contributing to the development and implementation of court rules and policies.
Problem Solving: Accurately identifies and addresses legal issues within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements:
These are the minimum requirements necessary to apply for the position of Research Attorney:
Research Attorney I Requirements:
• Juris Doctor degree from an accredited law school;
• Membership in the Massachusetts Bar;
• 2 years of post-law school, professional legal work experience;
• Prior post-graduate judicial clerkship, particularly in the Housing
Court Department, is preferred;
• Excellent legal writing and communication skills;
• Excellent legal research and analytical skills, using both online and book resources;
• Ability to assist in the training, administration and oversight of law clerks and interns;
• Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw;
• Demonstrated ability to follow written and oral instructions;
• Demonstrated ability to manage, prioritize, and complete simultaneous assignments;
• Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment;
• Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner;
• Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and law clerks;
• Willingness and ability to travel to courthouses as required.
Research Attorney II Requirements
• A minimum of four years of experience as a Research Attorney I
• Considerable knowledge of the Massachusetts judicial system and court policies, procedures, and practices;
• Demonstrated ability to analyze and research complex legal issues;
• Demonstrated ability to assist in the training, administration and oversight of law clerks and interns;
• Demonstrated ability to analyze administrative concerns and to develop feasible solutions Show more details...
via Mass.gov
posted_at: 7 days agoschedule_type: Full-time
Title: Custodian-Greenfield
Pay Grade: Grade 6...
Starting Pay: $36,262.64/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of
Title: Custodian-Greenfield
Pay Grade: Grade 6...
Starting Pay: $36,262.64/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.
Facilities Management & Capital Planning Department Organizational Department
Notes:
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
The hours for this position is 2pm-10pm.
This position is located in Greenfield, MA.
This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
This position will be posted for a total of four weeks.
Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.
ORGANIZATIONAL LEVELS:
Custodian I –
This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services.
Custodian II –
This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs.
SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required.
Duties: Custodian I Duties:
• Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas.
• Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming.
• Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment.
• Empties waste receptacles and disposes of refuse.
• Dusts and polishes furniture.
• Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings.
• Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash.
• Performs related duties as required.
Custodian II Additional Duties:
• Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers.
• Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc;
• Performs minor repairs to building.
• Performs small motor/equipment repairs.
• Functions as lead person on project work.
• Performs related duties as required.
Job Competencies:
• Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court.
• Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions.
• Applied Knowledge: Understands standard facility management methods, codes, and operational best practices.
• Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action.
• Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
• Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I
Custodian I Requirements:
• One to three years’ experience in basic custodial / janitorial duties.
• Ability to perform physical labor and follow oral and written instructions.
• Knowledge of methods followed in building custodial work.
• Knowledge of types and uses of materials, tools, and equipment used in building custodial work.
• Physical stamina and endurance.
Custodian II Additional Requirements:
• At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods.
• Ability to perform physical labor and follow oral and written instructions.
• Knowledge of methods followed in building custodial work.
• Knowledge of types and uses of materials, tools, and equipment used in building custodial work.
• Ability to give direction and instruction to less senior staff Show more details...
Pay Grade: Grade 6...
Starting Pay: $36,262.64/Yr.
Departmental Mission Statement: The Facilities Management and Capital Planning department provides for the management and maintenance of 62 state-owned courthouses, and 42 leased facilities located in ten counties of the Commonwealth. The Department is committed to administering effective property management, facility operations, facility renewal, and the delivery of quality customer service in support of the administration of justice throughout the Commonwealth.
Facilities Management & Capital Planning Department Organizational Department
Notes:
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
The hours for this position is 2pm-10pm.
This position is located in Greenfield, MA.
This position may be considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
This position will be posted for a total of four weeks.
Position Summary: This series is responsible for performing a variety of duties related to cleaning and the up keeping of orderly conditions of courthouse premises and is responsible for providing custodial and janitorial services. The higher level requires the performance of increasingly more responsible and varied work which requires greater knowledge of cleaning chemicals, surface types, the utilization of power/mechanized cleaning equipment, and providing direction to less senior staff. Employees are hired at the entry level position and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.
ORGANIZATIONAL LEVELS:
Custodian I –
This is the entry level position title within this series. Employees at this level are expected to clean and keep courthouse premises in an orderly condition by providing custodial and janitorial services.
Custodian II –
This is the second level position title within this series. Employees at this level are expected to have a complete knowledge of cleaning chemicals, industrial cleaning methods, and the utilization of automatic cleaning equipment. Employees are also expected to function as a lead person on project work and perform small motor/equipment repairs.
SUPERVISION RECEIVED: Receives immediate supervision in performing structured but not always routine work. Limited discretion is required.
Duties: Custodian I Duties:
• Keeps a building in clean and orderly condition by performing a combination of activities including cleaning assigned areas.
• Maintains the cleanliness and appearance of floors by sweeping, mopping, and vacuuming.
• Washes interior surfaces of buildings such as walls, ceilings, windows, etc. using appropriate supplies and equipment.
• Empties waste receptacles and disposes of refuse.
• Dusts and polishes furniture.
• Performs related duties such as loading and unloading equipment and supplies from vehicles, moving furniture in rooms for special functions or meetings.
• Performs outside duties such as washing windows, sweeping walks, shoveling snow, and picking up trash.
• Performs related duties as required.
Custodian II Additional Duties:
• Utilizes advanced custodial equipment such as automatic cleaning equipment, snow blowers, and lawn mowers.
• Complete knowledge of cleaning chemicals, surface types, industrial cleaning methods, etc;
• Performs minor repairs to building.
• Performs small motor/equipment repairs.
• Functions as lead person on project work.
• Performs related duties as required.
Job Competencies:
• Ethics and Values: Communicates and demonstrates the ethics and values of the Court Facilities Department and the Trial Court.
• Mission: Understands, upholds, and communicates the Trial Court and Court Facilities Department missions.
• Applied Knowledge: Understands standard facility management methods, codes, and operational best practices.
• Problem Solving: Accurately assesses custodial problems of a routine nature and initiates corrective action.
• Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through training and making use of new methods and equipment.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Customer Service: Contributes to a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
• Collaboration: Works with others cooperatively, and demonstrates teamwork, contributing to a work environment that focuses on shared goals.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Custodian I
Custodian I Requirements:
• One to three years’ experience in basic custodial / janitorial duties.
• Ability to perform physical labor and follow oral and written instructions.
• Knowledge of methods followed in building custodial work.
• Knowledge of types and uses of materials, tools, and equipment used in building custodial work.
• Physical stamina and endurance.
Custodian II Additional Requirements:
• At least two years’ experience as at the entry level position, working with automatic cleaning equipment and industrial cleaning methods.
• Ability to perform physical labor and follow oral and written instructions.
• Knowledge of methods followed in building custodial work.
• Knowledge of types and uses of materials, tools, and equipment used in building custodial work.
• Ability to give direction and instruction to less senior staff Show more details...
via Mass.gov
posted_at: 6 days agoschedule_type: Full-time
Title: Probation Case Specialist - Chelsea District Court
Pay Grade: Grade 7...
Starting Pay: $41,480.46
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes:
Title: Probation Case Specialist - Chelsea District Court
Pay Grade: Grade 7...
Starting Pay: $41,480.46
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: SUMMARY OF SERIES:
This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies.
ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies.
Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office.
Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions.
Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required.
Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator.
Duties: Probation Case Specialist I Duties:
Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties;
• Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system;
• Retrieves criminal records, enters initial data, and updates records and orders in various automated systems;
• Requests information from other agencies, departments, and or courts;
• Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries;
• Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office;
• Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.
• Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail;
• Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts;
• Maintains statistical data concerning case processing activities; and Performs related duties as required.
Probation Case Specialist II Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties.
• Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor.
• Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary.
• Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required.
• Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required.
• Performs all of the duties of the lower level within this series as required.
• Probation Case Specialist III Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties.
• Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies.
• Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed.
• Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor.
• Maintains a data base on individuals referred to community service and other court programs and provides periodic reports;
• Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required;
• Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required;
Probation Case Specialist IV Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• Capable of handling the most unusual and complicated inquiries within established guidelines.
• May use specialized communication skills in performing these duties.
• Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems.
• Compiles statistical information on probation activities and prepares periodic reports.
• Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Assists in researching open cases to determine their status and to determine further action to be taken.
• Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files;
• Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files.
• Provides assistance to staff in the use of word processing and other software applications;
• May provide regular assistance and coordination to personnel assigned to the courtroom;
• May serve as a back-up to a higher level series;
• Performs all of the duties of the lower levels within this series as required.
Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist.
Probation Case Specialist I Requirements:
• Graduation from high school or its equivalent.
• Some general clerical or customer service experience.
• Ability and experience using personal computers, including word processing software such as MS Word.
• Experience with spreadsheet software such as MS Excel is preferred.
• General knowledge of modern office practices and procedures.
• Ability to serve the public and others with business with the court in a courteous and professional manner.
• Ability to learn the procedures and functions, manual and automated, of the office to which assigned.
• Ability to understand and follow verbal and written instructions.
• Ability to perform routine data entry at an acceptable rate of speed.
• Ability to establish and maintain effective working relationships with court staff.
• Ability to communicate effectively with others.
Probation Case Specialist II Additional Requirements:
• A minimum of two of years of experience as a Probation Case Specialist I.
• Working knowledge and ability to effectively use MassCourts or other court used automated case management system.
• Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office.
• Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to provide specialized or technical case processing information.
• Ability to identify problems with court documents, papers and filings and to take appropriate action.
Probation Case Specialist III Additional Requirements:
• A minimum of two years of experience as a Probation Case Specialist II.
• Considerable working knowledge of case processing using MassCourts or other court used automated case management system.
• Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office.
• Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to respond to unusual or complicated requests for information.
• Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision.
Probation Case Specialist IV Additional Requirements:
• A minimum of two years of experience as a Probation Case Specialist III.
• Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system.
• Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session.
• Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to respond to difficult and sensitive requests for information.
• Demonstrated ability to function as a resource person.
• Demonstrated ability to prepare statistical and written reports.
• Demonstrated ability to train employees.
• Demonstrated ability to conduct research on case files and systems and to prepare reports Show more details...
Pay Grade: Grade 7...
Starting Pay: $41,480.46
Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/massachusetts-probation-service
Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: SUMMARY OF SERIES:
This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies.
ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies.
Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office.
Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions.
Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required.
Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator.
Duties: Probation Case Specialist I Duties:
Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties;
• Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system;
• Retrieves criminal records, enters initial data, and updates records and orders in various automated systems;
• Requests information from other agencies, departments, and or courts;
• Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries;
• Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office;
• Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.
• Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail;
• Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts;
• Maintains statistical data concerning case processing activities; and Performs related duties as required.
Probation Case Specialist II Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties.
• Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor.
• Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary.
• Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required.
• Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required.
• Performs all of the duties of the lower level within this series as required.
• Probation Case Specialist III Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties.
• Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies.
• Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed.
• Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor.
• Maintains a data base on individuals referred to community service and other court programs and provides periodic reports;
• Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required;
• Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required;
Probation Case Specialist IV Additional Duties:
• Provides customer service to attorneys, litigants, law enforcement personnel, and the general public.
• Capable of handling the most unusual and complicated inquiries within established guidelines.
• May use specialized communication skills in performing these duties.
• Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems.
• Compiles statistical information on probation activities and prepares periodic reports.
• Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Assists in researching open cases to determine their status and to determine further action to be taken.
• Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files;
• Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files.
• Provides assistance to staff in the use of word processing and other software applications;
• May provide regular assistance and coordination to personnel assigned to the courtroom;
• May serve as a back-up to a higher level series;
• Performs all of the duties of the lower levels within this series as required.
Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist.
Probation Case Specialist I Requirements:
• Graduation from high school or its equivalent.
• Some general clerical or customer service experience.
• Ability and experience using personal computers, including word processing software such as MS Word.
• Experience with spreadsheet software such as MS Excel is preferred.
• General knowledge of modern office practices and procedures.
• Ability to serve the public and others with business with the court in a courteous and professional manner.
• Ability to learn the procedures and functions, manual and automated, of the office to which assigned.
• Ability to understand and follow verbal and written instructions.
• Ability to perform routine data entry at an acceptable rate of speed.
• Ability to establish and maintain effective working relationships with court staff.
• Ability to communicate effectively with others.
Probation Case Specialist II Additional Requirements:
• A minimum of two of years of experience as a Probation Case Specialist I.
• Working knowledge and ability to effectively use MassCourts or other court used automated case management system.
• Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office.
• Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to provide specialized or technical case processing information.
• Ability to identify problems with court documents, papers and filings and to take appropriate action.
Probation Case Specialist III Additional Requirements:
• A minimum of two years of experience as a Probation Case Specialist II.
• Considerable working knowledge of case processing using MassCourts or other court used automated case management system.
• Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office.
• Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to respond to unusual or complicated requests for information.
• Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision.
Probation Case Specialist IV Additional Requirements:
• A minimum of two years of experience as a Probation Case Specialist III.
• Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system.
• Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session.
• Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets.
• Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner.
• Demonstrated ability to respond to difficult and sensitive requests for information.
• Demonstrated ability to function as a resource person.
• Demonstrated ability to prepare statistical and written reports.
• Demonstrated ability to train employees.
• Demonstrated ability to conduct research on case files and systems and to prepare reports Show more details...
via Mass.gov
posted_at: 8 days agoschedule_type: Full-time
Title: Talent Acquisition Advisor
Starting Pay: $88,695.37...
Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial
Title: Talent Acquisition Advisor
Starting Pay: $88,695.37...
Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial Institute), by fostering positive management-employee relations, by promptly addressing workplace issues, and by developing performance based measures to ensure the continued excellence of the workforce. The HR Department will use best practices to ensure that this collaborative effort advances the mission of the Trial Court. The HR Department also provides information and assistance to all Trial Court employees on a variety of work place issues.
ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-human-resources-department
Notes: This position is currently a hybrid position (subject to change)
First consideration will be given to those applicants that apply within the first 14 days
Position Summary: Working within the Human Resources Department of the Office of Court Management, the Talent Acquisition Advisor will serve as a trusted resource to appointing authorities and Trial Court leaders to facilitate the hiring process for all appointments made in the Trial Court. The Talent Acquisition Advisor will collaborate with appointing authorities to develop a recruiting strategy, methodology, and sourcing process that aligns with the appointing authority’s talent strategy, desired employee capabilities/skills, specific type of experience needed for each position. Based on the appointing authorities’ preferences, the Talent Acquisition Advisor will use an applicant-tracking tool to post positions, help source candidates, manage candidate pools, screen and recommend candidates for interview, and manage the candidate experience based on industry best practices.
In addition to facilitating day-to-day recruitment efforts, the Talent Acquisition Advisor will work with the Assistant CHRO for Talent Acquisition on employer branding, and development of Employee Value Proposition that promotes the appeal of working for the Trial Court. The Talent Acquisition Advisor will represent the Trial Court in developing relationships with community and professional groups, colleges and universities, and other organizations and agencies in order to promote the Trial Court as an employer of choice. The Talent Acquisition Advisor will leverage these relationships as well as other recruitment tools to ensure that candidate pools support the Trial Court’s Diversity & Inclusion Strategy.
Duties: Independently owns the recruitment lifecycle for assigned positions in order to accelerate the hiring process for Department Heads that delivers the best possible candidates and hiring experience as efficiently as possible;
Collaborates with appointing authorities to develop multi-channeled recruiting plans for job opportunities posted by the Trial Court;
Works closely with appointing authorities to define job requirements and core competencies of the ideal candidate;
Develops posting strategy for Trial Court jobs on internal and/or external Trial Court job portals as well as on other mediums available to the public. Ensures that all appropriate screening questions are included in job postings;
Collaborates with appointing authorities to screen applications to ensure applicants meet the minimum requirements for posted Trial Court jobs and advises appointing authorities by recommending candidates for interview based on a merit-based review of qualifications and experience;
Enhances the screening process by conducting phone interviews and evaluating candidates utilizing consistent templates and processes, leveraging behavior- based interview and assessment techniques;
Communicates effectively with the hiring manager and interview team to ensure preparedness during the interview process. Share and exchange information with all levels of management;
Provides a favorable and enjoyable experience for every candidate from application stage to offer. Evaluate skill level, and proactively guide the interview process through to offer in an effort to improve efficiency and improve the Time to Fill;
Stays current with knowledge of recruiting best practices and provides recommendations on recruitment tools and methodologies that may enhance recruitment service levels to the organization;
Researches and builds knowledge of the competitive landscape in order to anticipate and overcome potential obstacles;
Contributes to the development of employer branding initiatives to promote the Trial Courts’ Employer Value Proposition;
Attends job fairs and communicates with the public to attract a qualified, diverse workforce to the Trial Court;
Develops relationships within the community including agencies, organization, and educational institutions, in order to build brand awareness and attract diverse and inclusive candidate pools;
Utilizes sourcing techniques that reach diverse populations. Actively champion diversity recruitment strategies in all recruitment efforts;
Proactively sources candidates through LinkedIn, social media, and other recruiting resources as appropriate; Builds talent pipelines through passive candidate sourcing for appropriate positions;
Identifies problems with the interview and selection process, contacts local court personnel to obtain information, and works with appointing authorities to recommend and implement solutions;
Serves as a primary user and assists in the administration of an applicant tracking system managed by Human Resources and made available to hiring authorities in the Trial Court;
Partners with HR Operations to ensure all appointment packages comply with Trial Court Policies and Procedures, Collective Bargaining Agreements, and established standards.
Performs related duties as required.
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Human Resources Department missions.
Applied Knowledge Recruiting: Demonstrates advanced ability with applicant tracking software and MS Office. Demonstrates advanced skills in recruiting, identifying top talent, and retaining a talented workforce in a unionized employee environment.
Problem Solving: Accurately assesses recruiting and hiring problems in the Trial Court and recommends and facilitates appropriate solutions
Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Marketing & Branding: Understanding and ability to using branding expertise to market an employee value proposition (EVP) that underscores the Trial Court increasing appeal as an employer of choice
Commitment to Diversity: Promotes an environment of diversity and inclusion through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Hiring Advisor:
A Bachelor’s degree from an accredited educational institution and (4) Four years of experience with full cycle recruiting for talent, EVP branding, ATS, employee screening, and related hiring activities; or an equivalent combination of education and experience.
Demonstrated record of success recruiting for all levels of an organization; Experience recruiting for a multi-site organization preferred;
Ability to create and implement sourcing strategies for recruitment for a variety of roles.
Demonstrated experience working with ATS and HRIS systems.
Excellent interpersonal skills with good negotiation tactics;
Experience leveraging social media platforms such as LinkedIn to source candidates;
Demonstrated knowledge and experience with MS Office, particularly MS Excel, Access;
Additional Skills and Abilities:
Advanced ability to generate ad hoc reports using the ATS, as well as Microsoft Access databases and Excel as needed;
Demonstrated ability to independently initiate action, complete assignments and to handle multiple assignments at different locations simultaneously;
Excellent collaboration, relationship, and consultative skills with demonstrated success building relationships with internal and external contacts at all levels of the organization;
Strong interpersonal skills and the ability to work professionally with persons at all levels and to maintain effective working relationships;
Ability to multi-task and manage a variety of assignments simultaneously;
Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution;
Ability to handle sensitive matters on a confidential basis;
Ability to maintain accurate records;
Ability to communicate very clearly and effectively in oral and written form;
Ability to work independently and with an attention to detail; and
Ability to travel within the Commonwealth as necessary Show more details...
Starting Pay: $88,695.37...
Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial Institute), by fostering positive management-employee relations, by promptly addressing workplace issues, and by developing performance based measures to ensure the continued excellence of the workforce. The HR Department will use best practices to ensure that this collaborative effort advances the mission of the Trial Court. The HR Department also provides information and assistance to all Trial Court employees on a variety of work place issues.
ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-human-resources-department
Notes: This position is currently a hybrid position (subject to change)
First consideration will be given to those applicants that apply within the first 14 days
Position Summary: Working within the Human Resources Department of the Office of Court Management, the Talent Acquisition Advisor will serve as a trusted resource to appointing authorities and Trial Court leaders to facilitate the hiring process for all appointments made in the Trial Court. The Talent Acquisition Advisor will collaborate with appointing authorities to develop a recruiting strategy, methodology, and sourcing process that aligns with the appointing authority’s talent strategy, desired employee capabilities/skills, specific type of experience needed for each position. Based on the appointing authorities’ preferences, the Talent Acquisition Advisor will use an applicant-tracking tool to post positions, help source candidates, manage candidate pools, screen and recommend candidates for interview, and manage the candidate experience based on industry best practices.
In addition to facilitating day-to-day recruitment efforts, the Talent Acquisition Advisor will work with the Assistant CHRO for Talent Acquisition on employer branding, and development of Employee Value Proposition that promotes the appeal of working for the Trial Court. The Talent Acquisition Advisor will represent the Trial Court in developing relationships with community and professional groups, colleges and universities, and other organizations and agencies in order to promote the Trial Court as an employer of choice. The Talent Acquisition Advisor will leverage these relationships as well as other recruitment tools to ensure that candidate pools support the Trial Court’s Diversity & Inclusion Strategy.
Duties: Independently owns the recruitment lifecycle for assigned positions in order to accelerate the hiring process for Department Heads that delivers the best possible candidates and hiring experience as efficiently as possible;
Collaborates with appointing authorities to develop multi-channeled recruiting plans for job opportunities posted by the Trial Court;
Works closely with appointing authorities to define job requirements and core competencies of the ideal candidate;
Develops posting strategy for Trial Court jobs on internal and/or external Trial Court job portals as well as on other mediums available to the public. Ensures that all appropriate screening questions are included in job postings;
Collaborates with appointing authorities to screen applications to ensure applicants meet the minimum requirements for posted Trial Court jobs and advises appointing authorities by recommending candidates for interview based on a merit-based review of qualifications and experience;
Enhances the screening process by conducting phone interviews and evaluating candidates utilizing consistent templates and processes, leveraging behavior- based interview and assessment techniques;
Communicates effectively with the hiring manager and interview team to ensure preparedness during the interview process. Share and exchange information with all levels of management;
Provides a favorable and enjoyable experience for every candidate from application stage to offer. Evaluate skill level, and proactively guide the interview process through to offer in an effort to improve efficiency and improve the Time to Fill;
Stays current with knowledge of recruiting best practices and provides recommendations on recruitment tools and methodologies that may enhance recruitment service levels to the organization;
Researches and builds knowledge of the competitive landscape in order to anticipate and overcome potential obstacles;
Contributes to the development of employer branding initiatives to promote the Trial Courts’ Employer Value Proposition;
Attends job fairs and communicates with the public to attract a qualified, diverse workforce to the Trial Court;
Develops relationships within the community including agencies, organization, and educational institutions, in order to build brand awareness and attract diverse and inclusive candidate pools;
Utilizes sourcing techniques that reach diverse populations. Actively champion diversity recruitment strategies in all recruitment efforts;
Proactively sources candidates through LinkedIn, social media, and other recruiting resources as appropriate; Builds talent pipelines through passive candidate sourcing for appropriate positions;
Identifies problems with the interview and selection process, contacts local court personnel to obtain information, and works with appointing authorities to recommend and implement solutions;
Serves as a primary user and assists in the administration of an applicant tracking system managed by Human Resources and made available to hiring authorities in the Trial Court;
Partners with HR Operations to ensure all appointment packages comply with Trial Court Policies and Procedures, Collective Bargaining Agreements, and established standards.
Performs related duties as required.
Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Human Resources Department missions.
Applied Knowledge Recruiting: Demonstrates advanced ability with applicant tracking software and MS Office. Demonstrates advanced skills in recruiting, identifying top talent, and retaining a talented workforce in a unionized employee environment.
Problem Solving: Accurately assesses recruiting and hiring problems in the Trial Court and recommends and facilitates appropriate solutions
Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Marketing & Branding: Understanding and ability to using branding expertise to market an employee value proposition (EVP) that underscores the Trial Court increasing appeal as an employer of choice
Commitment to Diversity: Promotes an environment of diversity and inclusion through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Hiring Advisor:
A Bachelor’s degree from an accredited educational institution and (4) Four years of experience with full cycle recruiting for talent, EVP branding, ATS, employee screening, and related hiring activities; or an equivalent combination of education and experience.
Demonstrated record of success recruiting for all levels of an organization; Experience recruiting for a multi-site organization preferred;
Ability to create and implement sourcing strategies for recruitment for a variety of roles.
Demonstrated experience working with ATS and HRIS systems.
Excellent interpersonal skills with good negotiation tactics;
Experience leveraging social media platforms such as LinkedIn to source candidates;
Demonstrated knowledge and experience with MS Office, particularly MS Excel, Access;
Additional Skills and Abilities:
Advanced ability to generate ad hoc reports using the ATS, as well as Microsoft Access databases and Excel as needed;
Demonstrated ability to independently initiate action, complete assignments and to handle multiple assignments at different locations simultaneously;
Excellent collaboration, relationship, and consultative skills with demonstrated success building relationships with internal and external contacts at all levels of the organization;
Strong interpersonal skills and the ability to work professionally with persons at all levels and to maintain effective working relationships;
Ability to multi-task and manage a variety of assignments simultaneously;
Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution;
Ability to handle sensitive matters on a confidential basis;
Ability to maintain accurate records;
Ability to communicate very clearly and effectively in oral and written form;
Ability to work independently and with an attention to detail; and
Ability to travel within the Commonwealth as necessary Show more details...
via Mass.gov
posted_at: 9 days agoschedule_type: Full-time
Title: Associate Director for Security Training
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26
Departmental Mission Statement: The mission of the Massachusetts Trial Court Security Department is to provide safety and security for all those who work in or come to our courthouses. The Security Department seeks to ensure a safe and secure environment in which to conduct court business while maintaining professionalism, order, and decorum
Title: Associate Director for Security Training
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26
Departmental Mission Statement: The mission of the Massachusetts Trial Court Security Department is to provide safety and security for all those who work in or come to our courthouses. The Security Department seeks to ensure a safe and secure environment in which to conduct court business while maintaining professionalism, order, and decorum in the courts. Using a comprehensive training regimen, coupled with the implementation of state-of-the-art security system technologies, the department strives to ensure public safety, access to justice, and the highest customer service in the courts of Commonwealth. The Security Department is committed to employing a high-quality workforce to meet the diverse needs of those who utilize the courts.
ORGANIZATIONAL PROFILE:
http://www.mass.gov/courts/admin/security.html
Notes:
Position Summary: Working within the Security Department of the Office of Court Management, the Associate Director for Training is responsible for development, implementation, and oversight of all training programs, the development of security standards, policies, and procedures, and for management of accreditation and certifications within the Trial Court Security Department. The Associate Director of Training works with the Director of Security and with the Security Management Team to develop and implement Security Department policy and to establish the training curriculum, designate appropriate trainers, as well as to plan, coordinate, and supervise all training programs. The Associate Director also has the responsibility to document and track participation in training and notifies all Security Department personnel of their responsibilities to enroll in training as a prerequisite for meeting various position requirements.
Supervision Received: Works under the direct supervision of the Security Department Deputy Director of Administration, performing duties which require professional and independent judgment, decision making ability, supervisory skills, and increased accountability in resolving problems within guidelines, standards and established.
Duties:
Works with the Director of Security in assessing training needs throughout the Security Department; develops and implements training programs to address those needs;
Develops the in-service Security training curriculum and related programs, including identifying, training and certifying all instructors and Field Training Officers, supervises all training operations for the Security Department;
Develops policy and procedures related to the new officer Field Training Program and works closely with Regional Directors of Security for its implementation;
Acts as Court Officer Academy Director; manages and oversees its operation;
Develops the Court Officer Academy training curriculum;
Collaborates with the Judicial Institute and the Human Resources Department to integrate Security Department training into the Trial Court’s system wide training plans, initiatives, and personnel policies and procedures;
Develops, implements, and supervises the registration process for training and security related educational programs.
Tracks training enrollment and participation of Security Department personnel through the use of an electronic database;
Designates both internal and external security professionals to serve as instructors in Security Department training programs;
Maintains and issues reports on training and certifications as directed by the Director of Security;
Develops methodologies for assessing the effectiveness of training programs through use of data analysis, stakeholder feedback, and incorporation of security/corrections/law enforcement best-practices;
Attends meetings and professional development workshops in order to enhance and update Security Department training programs;
Participates in the modification of security personnel training programs to meet changing departmental standards, and maintains up to date certifications as required by the Director of Security;
Plans and develops the orientation training program for new court officers and associate court officers, assistant chief court officers, and chief court officers;
Travels to training facilities to attend, coordinate, or supervise training and educational programs.
Works with the Security Management Team and assigned instructors to ensure consistency
in the use of the latest training materials, information, and methodologies;
Works with the Director of Security or his/her designee to assess instructor effectiveness;
Assists in the development of specifications for contracted consultants or trainers;
Represents the Security Department at training events and other networks and forums;
Evaluates, develops, and recommends court security tactics, techniques, and procedures for implementation;
Assists in Managing the Security Department’s policy development process related to topics contained in or appropriate for inclusion in the Court Officer (CO) and Associate Court Officer (ACO) manuals;
Drafts court security policy documents, updates, and memorandum for approval by the Director of Security;
Oversees a process to ensure published policies, standards, and procedures are issued and current;
Responsible for accreditation and certification processes as needed; oversees organizational maintenance of these standards;
Leads the Court Security Policy Working Group; participates in other relevant working groups or committees as assigned by the Director of Security;
Works closely with other members of the Security Department, Trial Court, and other organizations and individuals to develop court security policies and procedures for approval from the Director of Security;
Complies with all Trial Court Personnel Policies, Security Department Policies and Procedures, and all state and federal laws; and
Supervises the Trial Court Security Department Honor Guard;
Performs other related duties as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
Mission Driven Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Professional Development Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Applied Knowledge Demonstrates an ability to coordinate, distribute and administer State Contracts, State Price Agreements, Trial Court Contracts, and other statewide specialty items.
Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Collaboration Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Problem Solving Accurately assesses fiscal problems in the Trial Court and recommends and facilitates appropriate solutions.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Associate Director of Security Training:
Education and Experience:
A Bachelor’s Degree from an accredited college or university and (8) eight years of security or law enforcement experience; at least three (3) of which involve policy development, training, and/or training program development and management; or an equivalent combination of education and experience;
Professional Development: Must have a record of regular participation in professional development opportunities;
Skills and Abilities:
Knowledge of adult learning, curriculum, design, and organizational development;
Strong organizational and administrative skills;
Demonstrated record of coordinating and collaborating with advisory committees;
Ability to serve a group facilitator, with the ability to foster collaboration among different groups and individuals within the Security Department’s sphere of influence;
Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred.
Ability to exercise discretion in handling confidential information;
Ability to communicate effectively both orally and in written form;
Ability to prepare detailed computer-generated reports and to maintain security logs;
Ability to work dependably and professionally with co-workers, supervisors, judges, court employees, attorneys, and members of the public;
Ability to multi-task in a fast paced and stressful environment; and
Ability to travel within the Commonwealth Show more details...
Pay Grade: Senior Management 1...
Starting Pay: $105,858.26
Departmental Mission Statement: The mission of the Massachusetts Trial Court Security Department is to provide safety and security for all those who work in or come to our courthouses. The Security Department seeks to ensure a safe and secure environment in which to conduct court business while maintaining professionalism, order, and decorum in the courts. Using a comprehensive training regimen, coupled with the implementation of state-of-the-art security system technologies, the department strives to ensure public safety, access to justice, and the highest customer service in the courts of Commonwealth. The Security Department is committed to employing a high-quality workforce to meet the diverse needs of those who utilize the courts.
ORGANIZATIONAL PROFILE:
http://www.mass.gov/courts/admin/security.html
Notes:
Position Summary: Working within the Security Department of the Office of Court Management, the Associate Director for Training is responsible for development, implementation, and oversight of all training programs, the development of security standards, policies, and procedures, and for management of accreditation and certifications within the Trial Court Security Department. The Associate Director of Training works with the Director of Security and with the Security Management Team to develop and implement Security Department policy and to establish the training curriculum, designate appropriate trainers, as well as to plan, coordinate, and supervise all training programs. The Associate Director also has the responsibility to document and track participation in training and notifies all Security Department personnel of their responsibilities to enroll in training as a prerequisite for meeting various position requirements.
Supervision Received: Works under the direct supervision of the Security Department Deputy Director of Administration, performing duties which require professional and independent judgment, decision making ability, supervisory skills, and increased accountability in resolving problems within guidelines, standards and established.
Duties:
Works with the Director of Security in assessing training needs throughout the Security Department; develops and implements training programs to address those needs;
Develops the in-service Security training curriculum and related programs, including identifying, training and certifying all instructors and Field Training Officers, supervises all training operations for the Security Department;
Develops policy and procedures related to the new officer Field Training Program and works closely with Regional Directors of Security for its implementation;
Acts as Court Officer Academy Director; manages and oversees its operation;
Develops the Court Officer Academy training curriculum;
Collaborates with the Judicial Institute and the Human Resources Department to integrate Security Department training into the Trial Court’s system wide training plans, initiatives, and personnel policies and procedures;
Develops, implements, and supervises the registration process for training and security related educational programs.
Tracks training enrollment and participation of Security Department personnel through the use of an electronic database;
Designates both internal and external security professionals to serve as instructors in Security Department training programs;
Maintains and issues reports on training and certifications as directed by the Director of Security;
Develops methodologies for assessing the effectiveness of training programs through use of data analysis, stakeholder feedback, and incorporation of security/corrections/law enforcement best-practices;
Attends meetings and professional development workshops in order to enhance and update Security Department training programs;
Participates in the modification of security personnel training programs to meet changing departmental standards, and maintains up to date certifications as required by the Director of Security;
Plans and develops the orientation training program for new court officers and associate court officers, assistant chief court officers, and chief court officers;
Travels to training facilities to attend, coordinate, or supervise training and educational programs.
Works with the Security Management Team and assigned instructors to ensure consistency
in the use of the latest training materials, information, and methodologies;
Works with the Director of Security or his/her designee to assess instructor effectiveness;
Assists in the development of specifications for contracted consultants or trainers;
Represents the Security Department at training events and other networks and forums;
Evaluates, develops, and recommends court security tactics, techniques, and procedures for implementation;
Assists in Managing the Security Department’s policy development process related to topics contained in or appropriate for inclusion in the Court Officer (CO) and Associate Court Officer (ACO) manuals;
Drafts court security policy documents, updates, and memorandum for approval by the Director of Security;
Oversees a process to ensure published policies, standards, and procedures are issued and current;
Responsible for accreditation and certification processes as needed; oversees organizational maintenance of these standards;
Leads the Court Security Policy Working Group; participates in other relevant working groups or committees as assigned by the Director of Security;
Works closely with other members of the Security Department, Trial Court, and other organizations and individuals to develop court security policies and procedures for approval from the Director of Security;
Complies with all Trial Court Personnel Policies, Security Department Policies and Procedures, and all state and federal laws; and
Supervises the Trial Court Security Department Honor Guard;
Performs other related duties as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
Mission Driven Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Professional Development Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Applied Knowledge Demonstrates an ability to coordinate, distribute and administer State Contracts, State Price Agreements, Trial Court Contracts, and other statewide specialty items.
Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Collaboration Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Problem Solving Accurately assesses fiscal problems in the Trial Court and recommends and facilitates appropriate solutions.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Associate Director of Security Training:
Education and Experience:
A Bachelor’s Degree from an accredited college or university and (8) eight years of security or law enforcement experience; at least three (3) of which involve policy development, training, and/or training program development and management; or an equivalent combination of education and experience;
Professional Development: Must have a record of regular participation in professional development opportunities;
Skills and Abilities:
Knowledge of adult learning, curriculum, design, and organizational development;
Strong organizational and administrative skills;
Demonstrated record of coordinating and collaborating with advisory committees;
Ability to serve a group facilitator, with the ability to foster collaboration among different groups and individuals within the Security Department’s sphere of influence;
Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred.
Ability to exercise discretion in handling confidential information;
Ability to communicate effectively both orally and in written form;
Ability to prepare detailed computer-generated reports and to maintain security logs;
Ability to work dependably and professionally with co-workers, supervisors, judges, court employees, attorneys, and members of the public;
Ability to multi-task in a fast paced and stressful environment; and
Ability to travel within the Commonwealth Show more details...
via Mass.gov
schedule_type: Full-time
Title: Research Attorney
Pay Grade: Grade 18...
Starting Pay: $ 80,071.49
Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner.
The Probate and Family Court Department
Title: Research Attorney
Pay Grade: Grade 18...
Starting Pay: $ 80,071.49
Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner.
The Probate and Family Court Department has jurisdiction over family-related matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. In addition to equity jurisdiction, the Probate and Family Court also has jurisdiction over wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/probate-and-family-court
PLEASE NOTE:
This posting will be used to fill multiple Research Attorney positions within the Administrative Office of the Probate & Family Court.
This position currently offers a hybrid work schedule.
This posting will remain open until filled, however, preference will be given to candidates that applied during the initial 14 day posting period.
All applicants must submit their resume, in PDF format, with the online application. Letters of recommendation are not requested or required.
Applicants selected for interviews will be required to submit a writing sample based on a writing prompt provided by the Probate and Family Court.
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: The Research Attorney is a professional position within the Probate and Family Court. This position involves:
• analyzing and researching legal issues and questions for the justices of the Probate and Family Court and the Administrative Office, and
• Preparing legal memoranda, drafting judicial decisions and other documents.
An employee is hired at the Research Attorney I level and is eligible for reclassification to the Research Attorney II level upon meeting the requirements of that level. The position title reverts to the entry level Research Attorney I position when there is a vacancy.
ORGANIZATIONAL LEVELS:
Research Attorney I: This is the entry level position title within this series. An employee is expected to perform the full range of legal duties of this position and to train for the next higher level.
Research Attorney II: This is the second level position title within this series. An employee is expected to perform more complex and varied duties which require more knowledge of case law, statutes, rules, and court policies and procedures.
SUPERVISION RECEIVED: Research Attorneys work directly with the judges and Administrative Office staff, and under the supervision of the Manager of Legal Research Services, the Managing Attorney, and the Chief Justice.
Duties:
Research Attorney I Duties:
• Research legal issues and questions, and assist in preparing well-written and error-free legal research memoranda and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision, particularly in complex cases;
• Assist in the training, administration, and oversight of law clerks and interns;
• Confer with and advise judges and Administrative Office staff on legal issues;
• Assist in preparing materials for committees, meetings, and judicial conferences;
• Accurately and timely perform all required administrative tasks;
• Travel to courthouses as required; and
• Perform related duties as required.
Research Attorney II Duties:
• Regularly research complex or novel issues or arguments of law and prepare memoranda;
• Regularly assist in the training, administration and oversight of law clerks and interns;
• Perform special projects as assigned; and
• Perform all of the duties of the lower level title as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Probate and Family Court Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Probate and Family Court missions.
Applied Knowledge: Understanding of legal research, preparing legal memoranda and other documents, contributing to the development and implementation of court rules and policies.
Problem Solving: Accurately identifies and addresses legal issues within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements:
These are the minimum requirements necessary to apply for the position of Research Attorney:
Research Attorney I Requirements:
• Juris Doctor degree from an accredited law school;
• Membership in the Massachusetts Bar;
• 2 years of post-law school, professional legal work experience;
• Prior post-graduate judicial clerkship, particularly in the Probate and Family Court Department, is preferred;
• Excellent legal writing and communication skills;
• Excellent legal research and analytical skills, using both online and book resources;
• Ability to assist in the training, administration and oversight of law clerks and interns;
• Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw;
• Demonstrated ability to follow written and oral instructions;
• Demonstrated ability to manage, prioritize, and complete simultaneous assignments;
• Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment;
• Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner;
• Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and law clerks; and
• Willingness and ability to travel to courthouses as required.
Research Attorney II Requirements
• A minimum of four years of experience as a Research Attorney I;
• Considerable knowledge of the Massachusetts judicial system and court policies, procedures and practices;
• Demonstrated ability to analyze and research complex legal issues;
• Demonstrated ability to assist in the training, administration and oversight of law clerks and interns; and
• Demonstrated ability to analyze administrative concerns and to develop feasible solutions Show more details...
Pay Grade: Grade 18...
Starting Pay: $ 80,071.49
Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner.
The Probate and Family Court Department has jurisdiction over family-related matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. In addition to equity jurisdiction, the Probate and Family Court also has jurisdiction over wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions.
ORGANIZATIONAL PROFILE:
https://www.mass.gov/orgs/probate-and-family-court
PLEASE NOTE:
This posting will be used to fill multiple Research Attorney positions within the Administrative Office of the Probate & Family Court.
This position currently offers a hybrid work schedule.
This posting will remain open until filled, however, preference will be given to candidates that applied during the initial 14 day posting period.
All applicants must submit their resume, in PDF format, with the online application. Letters of recommendation are not requested or required.
Applicants selected for interviews will be required to submit a writing sample based on a writing prompt provided by the Probate and Family Court.
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
Position Summary: The Research Attorney is a professional position within the Probate and Family Court. This position involves:
• analyzing and researching legal issues and questions for the justices of the Probate and Family Court and the Administrative Office, and
• Preparing legal memoranda, drafting judicial decisions and other documents.
An employee is hired at the Research Attorney I level and is eligible for reclassification to the Research Attorney II level upon meeting the requirements of that level. The position title reverts to the entry level Research Attorney I position when there is a vacancy.
ORGANIZATIONAL LEVELS:
Research Attorney I: This is the entry level position title within this series. An employee is expected to perform the full range of legal duties of this position and to train for the next higher level.
Research Attorney II: This is the second level position title within this series. An employee is expected to perform more complex and varied duties which require more knowledge of case law, statutes, rules, and court policies and procedures.
SUPERVISION RECEIVED: Research Attorneys work directly with the judges and Administrative Office staff, and under the supervision of the Manager of Legal Research Services, the Managing Attorney, and the Chief Justice.
Duties:
Research Attorney I Duties:
• Research legal issues and questions, and assist in preparing well-written and error-free legal research memoranda and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision, particularly in complex cases;
• Assist in the training, administration, and oversight of law clerks and interns;
• Confer with and advise judges and Administrative Office staff on legal issues;
• Assist in preparing materials for committees, meetings, and judicial conferences;
• Accurately and timely perform all required administrative tasks;
• Travel to courthouses as required; and
• Perform related duties as required.
Research Attorney II Duties:
• Regularly research complex or novel issues or arguments of law and prepare memoranda;
• Regularly assist in the training, administration and oversight of law clerks and interns;
• Perform special projects as assigned; and
• Perform all of the duties of the lower level title as required.
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Probate and Family Court Department and the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and Probate and Family Court missions.
Applied Knowledge: Understanding of legal research, preparing legal memoranda and other documents, contributing to the development and implementation of court rules and policies.
Problem Solving: Accurately identifies and addresses legal issues within the department and initiates corrective action.
Continuous Learning: Demonstrates a commitment to continuously improve himself or herself through professional development.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Customer Service: Fosters a departmental environment emphasizing conduct that is courteous and professional toward both Trial Court employees and the public.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements:
These are the minimum requirements necessary to apply for the position of Research Attorney:
Research Attorney I Requirements:
• Juris Doctor degree from an accredited law school;
• Membership in the Massachusetts Bar;
• 2 years of post-law school, professional legal work experience;
• Prior post-graduate judicial clerkship, particularly in the Probate and Family Court Department, is preferred;
• Excellent legal writing and communication skills;
• Excellent legal research and analytical skills, using both online and book resources;
• Ability to assist in the training, administration and oversight of law clerks and interns;
• Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw;
• Demonstrated ability to follow written and oral instructions;
• Demonstrated ability to manage, prioritize, and complete simultaneous assignments;
• Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment;
• Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner;
• Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and law clerks; and
• Willingness and ability to travel to courthouses as required.
Research Attorney II Requirements
• A minimum of four years of experience as a Research Attorney I;
• Considerable knowledge of the Massachusetts judicial system and court policies, procedures and practices;
• Demonstrated ability to analyze and research complex legal issues;
• Demonstrated ability to assist in the training, administration and oversight of law clerks and interns; and
• Demonstrated ability to analyze administrative concerns and to develop feasible solutions Show more details...
via Government Jobs
schedule_type: Full-time
This application is for any individual who currently appears on an Official Service or Labor Service Eligible List, or has previously filed for an examination with Massachusetts Civil Service.
The purpose of this application is to allow individuals to update personal information, such as Veteran Status, EMT Certifications, Language Fluency, Gender, Ethnicity, Employment Locations beyond residency preference on the Firefighter and Police Officer lists,
This application is for any individual who currently appears on an Official Service or Labor Service Eligible List, or has previously filed for an examination with Massachusetts Civil Service.
The purpose of this application is to allow individuals to update personal information, such as Veteran Status, EMT Certifications, Language Fluency, Gender, Ethnicity, Employment Locations beyond residency preference on the Firefighter and Police Officer lists, etc.
In addition, filling out this application will allow individuals to view and update the contact information listed in their Master Profile, such as address, email, phone number, etc. Please remember that it is the responsibility of the applicant to keep all personal and contact information current to ensure timely notifications.
Please Note:
Due to the method of data conversion, combined with the fact that some applications were received in our former application system, and migrated to our new system through our data conversion... process, some individuals will not be able to see their examination score(s) through their Civil Service Account. Individual standings on current Official Service Eligible Lists can be found at: https://www.mass.gov/service-details/civil-service-eligible-lists
WARNING!
Your application will not be processed properly if you have multiple Civil Service accounts, or if multiple accounts are linked to the same email address. Please keep your username and password information secure. Civil Service does not have access to this information.
For New Users:
Step 1: Click the "Apply" button above.
Step 2: Click the "Create an Account" link.
Step 3: Follow the instructions to create a new account.
Step 4: Click on the "Main Menu" tab and click the "*Update Civil Service Account" link to continue your application.
Step 5: Follow Instructions and Submit
For Returning Users:
Simply log in to your account and apply for the "*Update Civil Service Account" posting.
Please Note:
Each time you submit an application to update the information being collected, make sure to answer each question. Any field left blank will erase a previous claim filed with Civil Service Show more details...
The purpose of this application is to allow individuals to update personal information, such as Veteran Status, EMT Certifications, Language Fluency, Gender, Ethnicity, Employment Locations beyond residency preference on the Firefighter and Police Officer lists, etc.
In addition, filling out this application will allow individuals to view and update the contact information listed in their Master Profile, such as address, email, phone number, etc. Please remember that it is the responsibility of the applicant to keep all personal and contact information current to ensure timely notifications.
Please Note:
Due to the method of data conversion, combined with the fact that some applications were received in our former application system, and migrated to our new system through our data conversion... process, some individuals will not be able to see their examination score(s) through their Civil Service Account. Individual standings on current Official Service Eligible Lists can be found at: https://www.mass.gov/service-details/civil-service-eligible-lists
WARNING!
Your application will not be processed properly if you have multiple Civil Service accounts, or if multiple accounts are linked to the same email address. Please keep your username and password information secure. Civil Service does not have access to this information.
For New Users:
Step 1: Click the "Apply" button above.
Step 2: Click the "Create an Account" link.
Step 3: Follow the instructions to create a new account.
Step 4: Click on the "Main Menu" tab and click the "*Update Civil Service Account" link to continue your application.
Step 5: Follow Instructions and Submit
For Returning Users:
Simply log in to your account and apply for the "*Update Civil Service Account" posting.
Please Note:
Each time you submit an application to update the information being collected, make sure to answer each question. Any field left blank will erase a previous claim filed with Civil Service Show more details...
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