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via Tarta.ai schedule_type: Full-time

Location: Becket The Department of Children and Families (DCF) is seeking a detail-orientated and self-driven individual with a positive and collaborative attitude, as well as experience in contracts, procurement, policy, and procedure, to fill the role of Procurement and Contract Specialist in DCF's Procurement Unit. The Procurement and Contract Specialist will function as core member of the Procurement and Contract Team. In this role the selected Location: Becket The Department of Children and Families (DCF) is seeking a detail-orientated and self-driven individual with a positive and collaborative attitude, as well as experience in contracts, procurement, policy, and procedure, to fill the role of Procurement and Contract Specialist in DCF's Procurement Unit. The Procurement and Contract Specialist will function as core member of the Procurement and Contract Team. In this role the selected candidate will support contracting activities for the agency and support and/or direct the development of Requests for Responses (RFRs) and Requests for Quotes (RFQs) to procure and contract for a variety of services and goods. DCF's annual appropriated budget is more than $1.1 billion, and procured and contracted goods and services make up more than 65 percent of that, all of which is either directly or indirectly in support DCF's mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and... nurturing environment. This individual will primarily handle contracted services and activities related to procurement, interact with a variety of internal and external staff to resolve any issues related to contracting, procurement and COMMBUYS, and provide support to Procurement Unit activities related to Provider Financial Qualification and the Department's implementation of and compliance with the Commonwealth's Supplier Diversity Program and the Small Business Purchasing Program. Duties and Responsibilities (these duties are a general summary and not all inclusive ): Contract Management : Monitor and execute the contracting and re-contracting schedule for departmental contracts as well as Statements of Work (SOW) issued under statewide contracts. Plan and coordinate all aspects of the contract SOW renewal processes, as well as coordination of all aspects of contract and SOW amendment processes. Provide support and troubleshooting regarding contracting issues to staff at all levels of the agency including field and central office staff, as well as providers and other entities. Perform the entry of encumbrances on Massachusetts Management Accounting Reporting System (MMARS) and Family Net (DCF's internal system) and the distribution and maintenance of supporting documents. Coordinate the entry and maintain the accuracy of the Master Service Agreement vendors on MMARS and Family Net Tables. Perform reviews of contract documents and files for accuracy and compliance with applicable procurement laws, regulations, policies, and procedures. Operate and maintain the internal Contracts database in Microsoft Access. Implement and integrate new policies and procedures into DCF procurement practices in collaboration with the other Procurement Unit members in compliance with oversight agency guidance. Applicable oversight agencies include the Operational Services Division (OSD), Comptroller (CTR), Executive Office of Health and Human Services (EOHHS), and Supplier Diversity Office (SDO). Procurement : Monitor the procurement schedule for all department competitive procurements via RFRs and RFQs. Assist in the maintenance of the RFR Manual, internal RFR Template, and internal RFR guidance to guide program staff in their development of RFRs and RFQs. Coordinate and develop RFRs and RFQs in collaboration with the Procurement Director and Procurement Manager and program staff, including leading and serving on Procurement Management Teams, reviewing and providing feedback and advice regarding RFRs and RFQs, posting on COMMBUYS, evaluating responses, and notifying vendors of awards. Oversee the preparation of and maintenance of DCF procurement files in compliance with Operational Services Division (OSD) requirements. Implement and integrate new policies and procedures into DCF procurement practices in collaboration with the other Procurement Unit members in compliance with oversight agency guidance. Purchasing : Responsible for coordinating and processing supply and non-IT equipment orders, including receiving orders from DCF units and offices, reviewing orders against available budgets, placing orders with vendors, following up with DCF staff and vendors regarding orders, receiving invoices and preparing payment request input forms, and entering and tracking encumbrances and expenditures. Responsible for creating, updating, and monitoring all supply order forms. Responsible for monitoring utilities invoicing and entering and managing corresponding encumbrances. Responsible for supporting other business operations purchasing activities including purchasing postage for postage machine and other business operations as assigned. OSD and COMMBUYS : Support the Department's compliance with OSD requirements for COMMBUYS use, including collaboration with other DCF staff and with OSD when required. Other : Collaborate on and support the Department's annual Provider Qualification review process, which is an evaluation of the financial health/risk and an assessment of a contracted provider's Show more details...