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visitplano
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EncryptedSite is Encrypted
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CountryHosted in United States
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Traffic rank#629,009 Site Rank
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Site age20 yrs old
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Site Owner informationWhois info
Website is Safe
Traffic rank
#629,009
#629,009
Site age
20 yrs
20 yrs
Location
United States
United States
Newest job postings for visitplano
via LinkedIn
posted_at: 8 days agoschedule_type: Full-time
At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members ofTeam Plano, our organizational Values (what is most important to us) make up the acronym,SERVE (StewardshipEngagedRespectfulVisionaryExcellence).
The Convention Services Coordinator collaborates closely with our sales team to ensure that Visit Plano provides comprehensive support to our clients... for their events in Plano. This encompasses a wide
At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members ofTeam Plano, our organizational Values (what is most important to us) make up the acronym,SERVE (StewardshipEngagedRespectfulVisionaryExcellence).
The Convention Services Coordinator collaborates closely with our sales team to ensure that Visit Plano provides comprehensive support to our clients... for their events in Plano. This encompasses a wide range of services, including but not limited to aiding in registration, arranging accommodations, coordinating transportation, preparing VIP gift baskets, managing inventory, and much more! In this role, the ideal candidate works in partnership with both internal and external stakeholders, acting as a bridge between event planners and members of the Plano hospitality community. The aim is to secure the essential resources, ensuring the success of meetings, conferences, and sporting events.
This position is a great stepping stone into Destination Marketing. The Visit Plano Team is recognized as one of the premier Destination Marketing Organizations (DMOs) in the state, boasting numerous award-winning programs in the realm of destination marketing. Visit Plano firmly believes in the value of ongoing education for its team members and is committed to covering the costs of certifications in various hospitality programs.
As a valued Team Plano member, you will receive numerous benefits:
• Comprehensive medical, dental, vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Up to three weeks each of paid vacation and sick leave
• Nine paid holidays
• Tuition Assistance
• Free recreation center membership
• And so much more! Learn about our benefits here!
Examples Of ESSENTIAL JOB FUNCTIONS
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When Assigned To Visit Plano
• Secures events for Plano by contacting and responding to requests from potential clients and negotiating contract terms for those groups bringing in 50 rooms or less.
• Manage event housing for clients utilizing housing services, including building the event reservation site, posting and managing room inventory, assisting with guest reservations, and conducting post-event reporting to the event planner
• Conduct annual training sessions for new housing software users of Plano hotel partners
• Responsible for the coordination, delivery, and setup of Visit Plano services items, such as brochure racks, welcome tables, gift baskets, and registration assistance materials
• Responsible for sending out RFP requests to potential vendors on behalf of clients for needs such as transportation, catering, and entertainment options.
• Delivers services of Visit Plano to assist meeting professionals, and state, national and local organizers with the planning and coordination of logistics related to their Plano meeting to maximize the number of customers serviced and positively impact customer satisfaction.
• Works closely with meeting planners and/or groups who have scheduled events in Plano to coordinate registration, housing services and other Visit Plano services available to the customers.
• Maintains all client files for all Visit Plano markets as they relate to the servicing.
• Collaborates with the sales team to make clients feel welcome; gathers, prepares, and distributes amenity baskets as needed for these clients.
• Collects rebate revenues from hotels when necessary and make sure they are credited to the correct account.
• Assists with the annual marketing plan by contributing ideas; aids in the implementation of department hospitality programs and other services related to fulfill the Visit Plano strategic mission.
• Develops effective relationships with stakeholders to maximize performance resulting in customer satisfaction while maximizing the number of business leads.
• Maintains account database in the Visit Plano Internet Destination Sales System.
• Coordinates both pre- and post-convention meetings with clients, hotels, Plano Centre and other hospitality partners.
• Represents the Visit Plano at industry meetings.
• Responsible for post meeting follow-up to include post-convention surveys, thank you letters, and TNET post-convention reports (PCR's) and pick-up reports.
• Regular and consistent attendance for the assigned work schedule is essential.
Marginal Duties
• Performs other duties as assigned.
Typical Decisions:The incumbent negotiates contract terms and determines proper specifications and equipment based on customer requests and needs.
Minimum Qualifications
Knowledge of:Hospitality industry operations legal contract requirements; procedures used in the collection and reporting of cash receipts; database management methods; word processing and windows based software.
Skill in:Communicating effectively both verbally and in writing; traveling out of town as necessary; working independently; responding to changing priorities; working some evenings and weekends when necessary.
Education:Bachelor's degree in Tourism, Business, or related field.
Experience:Two (2) years of experience in event planning or related industry.
Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements
Licenses and Certifications:Valid Texas “C” driver's license (must obtain within 30 days of hire per state law).
Conditions of Employment:Must pass a drug test, driver license check, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.
Physical Demands and Working Conditions:This is primarily an office classification in which standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds to assist in the set up and break down of events.
Must be able to stand 2-4 hours at tradeshows.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Equal Opportunity Employer - EOE/M/F/V/D
Open positions are subject to close without notice Show more details...
The Convention Services Coordinator collaborates closely with our sales team to ensure that Visit Plano provides comprehensive support to our clients... for their events in Plano. This encompasses a wide range of services, including but not limited to aiding in registration, arranging accommodations, coordinating transportation, preparing VIP gift baskets, managing inventory, and much more! In this role, the ideal candidate works in partnership with both internal and external stakeholders, acting as a bridge between event planners and members of the Plano hospitality community. The aim is to secure the essential resources, ensuring the success of meetings, conferences, and sporting events.
This position is a great stepping stone into Destination Marketing. The Visit Plano Team is recognized as one of the premier Destination Marketing Organizations (DMOs) in the state, boasting numerous award-winning programs in the realm of destination marketing. Visit Plano firmly believes in the value of ongoing education for its team members and is committed to covering the costs of certifications in various hospitality programs.
As a valued Team Plano member, you will receive numerous benefits:
• Comprehensive medical, dental, vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Up to three weeks each of paid vacation and sick leave
• Nine paid holidays
• Tuition Assistance
• Free recreation center membership
• And so much more! Learn about our benefits here!
Examples Of ESSENTIAL JOB FUNCTIONS
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When Assigned To Visit Plano
• Secures events for Plano by contacting and responding to requests from potential clients and negotiating contract terms for those groups bringing in 50 rooms or less.
• Manage event housing for clients utilizing housing services, including building the event reservation site, posting and managing room inventory, assisting with guest reservations, and conducting post-event reporting to the event planner
• Conduct annual training sessions for new housing software users of Plano hotel partners
• Responsible for the coordination, delivery, and setup of Visit Plano services items, such as brochure racks, welcome tables, gift baskets, and registration assistance materials
• Responsible for sending out RFP requests to potential vendors on behalf of clients for needs such as transportation, catering, and entertainment options.
• Delivers services of Visit Plano to assist meeting professionals, and state, national and local organizers with the planning and coordination of logistics related to their Plano meeting to maximize the number of customers serviced and positively impact customer satisfaction.
• Works closely with meeting planners and/or groups who have scheduled events in Plano to coordinate registration, housing services and other Visit Plano services available to the customers.
• Maintains all client files for all Visit Plano markets as they relate to the servicing.
• Collaborates with the sales team to make clients feel welcome; gathers, prepares, and distributes amenity baskets as needed for these clients.
• Collects rebate revenues from hotels when necessary and make sure they are credited to the correct account.
• Assists with the annual marketing plan by contributing ideas; aids in the implementation of department hospitality programs and other services related to fulfill the Visit Plano strategic mission.
• Develops effective relationships with stakeholders to maximize performance resulting in customer satisfaction while maximizing the number of business leads.
• Maintains account database in the Visit Plano Internet Destination Sales System.
• Coordinates both pre- and post-convention meetings with clients, hotels, Plano Centre and other hospitality partners.
• Represents the Visit Plano at industry meetings.
• Responsible for post meeting follow-up to include post-convention surveys, thank you letters, and TNET post-convention reports (PCR's) and pick-up reports.
• Regular and consistent attendance for the assigned work schedule is essential.
Marginal Duties
• Performs other duties as assigned.
Typical Decisions:The incumbent negotiates contract terms and determines proper specifications and equipment based on customer requests and needs.
Minimum Qualifications
Knowledge of:Hospitality industry operations legal contract requirements; procedures used in the collection and reporting of cash receipts; database management methods; word processing and windows based software.
Skill in:Communicating effectively both verbally and in writing; traveling out of town as necessary; working independently; responding to changing priorities; working some evenings and weekends when necessary.
Education:Bachelor's degree in Tourism, Business, or related field.
Experience:Two (2) years of experience in event planning or related industry.
Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements
Licenses and Certifications:Valid Texas “C” driver's license (must obtain within 30 days of hire per state law).
Conditions of Employment:Must pass a drug test, driver license check, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.
Physical Demands and Working Conditions:This is primarily an office classification in which standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds to assist in the set up and break down of events.
Must be able to stand 2-4 hours at tradeshows.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Equal Opportunity Employer - EOE/M/F/V/D
Open positions are subject to close without notice Show more details...
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