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Newest job postings for ilrc
via Idealist
posted_at: 6 days agoschedule_type: Full-timesalary: 90K–103K a year
The Immigrant Legal Resource Center is Hiring!
Office Manager & Executive Assistant – Only in San Francisco, CA...
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Office Manager & Executive Assistant in our San Francisco, CA headquarters. This is an exempt position that reports to the Director of Human Resources & Administration. The ILRC currently has a hybrid work model that permits remote work, with two in-office days per
The Immigrant Legal Resource Center is Hiring!
Office Manager & Executive Assistant – Only in San Francisco, CA...
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Office Manager & Executive Assistant in our San Francisco, CA headquarters. This is an exempt position that reports to the Director of Human Resources & Administration. The ILRC currently has a hybrid work model that permits remote work, with two in-office days per week.
The ILRC is a national nonprofit legal support center headquartered in San Francisco with offices in Washington, D.C.; Austin, Houston, and San Antonio, TX; and the San Joaquin Valley of California. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process; providing expertise on complex issues of immigration law, procedure and policy; and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions in a collaborative fashion that allows for significant staff input.
Job Responsibilities: The responsibilities of the Office Manager & Executive Assistant position will provide day-to-day administrative, logistical, and process management support in addition to oversight of both internal and external projects. This role will play a critical role in enhancing the effectiveness of the ILRC and amplifying the impact of our work. This position requires an individual who is well-organized, meticulous, resourceful, takes initiative, anticipates needs, and demonstrates excellent follow-through. Strong interpersonal skills and the ability to build and maintain positive working relationships with staff at all levels of the organization are essential for success in this position. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of discretion, trustworthiness, critical thinking, and judgment in handling sensitive and confidential information. The candidate must have excellent written and verbal communication skills; successfully manage complex deliverables; be skilled at multi-tasking and prioritization; and exhibit exceptional attention to detail and timeliness. A high-level of independence and organizational skills are expected.
Additionally, this role will lead a team of two staff members and the candidate is to accomplish the following objectives:
Office Management:
• Manage our office operations in San Francisco, including space planning general maintenance, and collaborating on facilities-related matters.
• Provide administrative support to other offices, such as maintenance of leases and space planning.
• Oversee miscellaneous projects such as sustainability and working with vendors who align with our mission, and other projects as needed.
• Consistently provide a welcoming office environment to all existing and new staff for all office locations.
• Invest in building long-lasting relationships both externally and internally.
• Plan and execute logistics for all office-related events with the support of the administrative team as needed.
• Develop and oversee office-related policies and procedures, including software implementation for visitor management systems, reporting platforms, etc.
Executive Support:
• Provide executive and administrative support to the Executive Director and Deputy Director.
• Complete a broad variety of executive and administrative tasks that facilitate the Executive and Deputy Director’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Staff the Board on behalf of the Executive Director including handling all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Conduct research and writing on topics as assigned.
• Draft correspondence, prepare meeting agendas, and facilitate meetings.
• Draft reports, speeches, and presentations on various topics.
• Proof and edit PowerPoint presentations as needed.
• Schedule and coordinate meetings, calls, and webinars for meetings involving the Board, Executive Director, and Deputy Director.
• Prepare Independent Contractor and vendor agreements, liaise with point of contacts for these agreements, and collaborate with the finance team and Executive Director for contract execution.
Program Management:
• Act as the relationship manager and owner for the Attorney of the Day program, including initiating contracts, fielding inquiries, and providing customer support.
• Coordinate the Ready California program on behalf of the Deputy Director including providing logistical support for meetings, managing the central calendar and listservs.
Supervision - manage the Administrative team of two responsible for:
• Providing project support to our programmatic staff of attorneys, New Americans Campaign, and policy and outreach staff, e.g. research, program planning, letters of support, doodle polls, data entry, copy editing, copying, etc.
• Providing logistics for convenings and conferences, and maintaining listservs and contact lists.
• Administering and managing the Salesforce database.
• Planning staff events: e.g. All-Staff Meetings, summer outings, holiday appreciation luncheon.
About You:
To be most successful in this role, you need to be:
• A born project manager with a knack for working backwards from a deadline to create a plan.
• Accustomed to working on multiple projects with different deadlines simultaneously.
• A natural people person who builds trusting relationships easily.
• A reliable and proactive communicator who reaches out and follows up in a timely manner.
• A solution-oriented, flexible individual who can successfully identify and achieve positive outcomes when faced with a challenge.
• A stickler for details who can be counted on to deliver high-quality and accurate work products.
• Outstanding verbal, written, and interpersonal communication skills. Ability to write clearly and succinctly; a competent proofreader and meeting note-taker.
• A caretaker of sensitive information about staff, ILRC’s community, board discussions, etc.
• A self-motivated worker who can collaborate while maintaining accountability among all members of a project.
• Comfortable with and excited to learn and use new and various technology platforms.
• Passionate about immigrant rights and committed to understanding the needs and challenges of the immigrant community.
• Ability to perform duties outside of normal business hours when necessary.
Qualifications:
• Bachelor’s degree preferred or the equivalent amount of directly related work experience.
• 7+ years of progressive administrative support experience, preferably at the executive level.
• At least four years of supervisory experience preferred.
• Proven track record as a strong people manager with the ability to supervise staff with different learning styles and skills.
• Exceptional interpersonal skills, and the ability to establish and maintain effective and appropriate working relationships with staff, board members, the general public, and outside organizations.
• Facilities experience preferred, but not required.
• Enthusiasm for administrative responsibilities and tasks.
• Good judgement, discretion, and the ability to approach work with tact and diplomacy.
• Proven ability to take minimal direction from leadership and see initiatives through to completion with minimal oversight.
• Project management experience, including the ability to keep projects on track and follow up with team members as necessary.
• Excellent oral and written communication skills, including the ability to clearly communicate instructions via email, the phone, and in person.
• Flexibility and ability to work and meet deadlines on multiple projects simultaneously.
• Excellent organizational skills and strong attention to detail.
• Experience researching and writing about various topics.
• Advanced computer skills and demonstrated experience with calendaring software, email and other applications including Outlook, Word, Excel, PowerPoint, Box and Zoom meeting management. Working knowledge of Google Suite and Microsoft Teams is a plus.
• Respect for all co-workers and partner collaborators, and enthusiasm for working in a team-based, collaborative organization.
Compensation/Benefits:
The annual pay range for this position is $90,000 - $103,000. The ILRC offers excellent benefits, medical/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications:
This position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and the names of three references.
Online applications are preferred. As an alternative, you can mail your application to:
Office Manager & Executive Assistant Hiring Committee
Immigrant Legal Resource Center
1458 Howard Street
San Francisco, CA 94103
No phone calls, please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination and the most recent booster shot available against COVID-19.*
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.
• The ILRC provides reasonable accommodations as required by law. Employees may request an exception from vaccination requirements (if applicable), if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if receiving a COVID-19 vaccination conflicts with a sincerely held religious belief, practice, or observance. There may be other recognized exceptions under applicable state and/or local laws Show more details...
Office Manager & Executive Assistant – Only in San Francisco, CA...
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Office Manager & Executive Assistant in our San Francisco, CA headquarters. This is an exempt position that reports to the Director of Human Resources & Administration. The ILRC currently has a hybrid work model that permits remote work, with two in-office days per week.
The ILRC is a national nonprofit legal support center headquartered in San Francisco with offices in Washington, D.C.; Austin, Houston, and San Antonio, TX; and the San Joaquin Valley of California. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process; providing expertise on complex issues of immigration law, procedure and policy; and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions in a collaborative fashion that allows for significant staff input.
Job Responsibilities: The responsibilities of the Office Manager & Executive Assistant position will provide day-to-day administrative, logistical, and process management support in addition to oversight of both internal and external projects. This role will play a critical role in enhancing the effectiveness of the ILRC and amplifying the impact of our work. This position requires an individual who is well-organized, meticulous, resourceful, takes initiative, anticipates needs, and demonstrates excellent follow-through. Strong interpersonal skills and the ability to build and maintain positive working relationships with staff at all levels of the organization are essential for success in this position. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of discretion, trustworthiness, critical thinking, and judgment in handling sensitive and confidential information. The candidate must have excellent written and verbal communication skills; successfully manage complex deliverables; be skilled at multi-tasking and prioritization; and exhibit exceptional attention to detail and timeliness. A high-level of independence and organizational skills are expected.
Additionally, this role will lead a team of two staff members and the candidate is to accomplish the following objectives:
Office Management:
• Manage our office operations in San Francisco, including space planning general maintenance, and collaborating on facilities-related matters.
• Provide administrative support to other offices, such as maintenance of leases and space planning.
• Oversee miscellaneous projects such as sustainability and working with vendors who align with our mission, and other projects as needed.
• Consistently provide a welcoming office environment to all existing and new staff for all office locations.
• Invest in building long-lasting relationships both externally and internally.
• Plan and execute logistics for all office-related events with the support of the administrative team as needed.
• Develop and oversee office-related policies and procedures, including software implementation for visitor management systems, reporting platforms, etc.
Executive Support:
• Provide executive and administrative support to the Executive Director and Deputy Director.
• Complete a broad variety of executive and administrative tasks that facilitate the Executive and Deputy Director’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Staff the Board on behalf of the Executive Director including handling all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Conduct research and writing on topics as assigned.
• Draft correspondence, prepare meeting agendas, and facilitate meetings.
• Draft reports, speeches, and presentations on various topics.
• Proof and edit PowerPoint presentations as needed.
• Schedule and coordinate meetings, calls, and webinars for meetings involving the Board, Executive Director, and Deputy Director.
• Prepare Independent Contractor and vendor agreements, liaise with point of contacts for these agreements, and collaborate with the finance team and Executive Director for contract execution.
Program Management:
• Act as the relationship manager and owner for the Attorney of the Day program, including initiating contracts, fielding inquiries, and providing customer support.
• Coordinate the Ready California program on behalf of the Deputy Director including providing logistical support for meetings, managing the central calendar and listservs.
Supervision - manage the Administrative team of two responsible for:
• Providing project support to our programmatic staff of attorneys, New Americans Campaign, and policy and outreach staff, e.g. research, program planning, letters of support, doodle polls, data entry, copy editing, copying, etc.
• Providing logistics for convenings and conferences, and maintaining listservs and contact lists.
• Administering and managing the Salesforce database.
• Planning staff events: e.g. All-Staff Meetings, summer outings, holiday appreciation luncheon.
About You:
To be most successful in this role, you need to be:
• A born project manager with a knack for working backwards from a deadline to create a plan.
• Accustomed to working on multiple projects with different deadlines simultaneously.
• A natural people person who builds trusting relationships easily.
• A reliable and proactive communicator who reaches out and follows up in a timely manner.
• A solution-oriented, flexible individual who can successfully identify and achieve positive outcomes when faced with a challenge.
• A stickler for details who can be counted on to deliver high-quality and accurate work products.
• Outstanding verbal, written, and interpersonal communication skills. Ability to write clearly and succinctly; a competent proofreader and meeting note-taker.
• A caretaker of sensitive information about staff, ILRC’s community, board discussions, etc.
• A self-motivated worker who can collaborate while maintaining accountability among all members of a project.
• Comfortable with and excited to learn and use new and various technology platforms.
• Passionate about immigrant rights and committed to understanding the needs and challenges of the immigrant community.
• Ability to perform duties outside of normal business hours when necessary.
Qualifications:
• Bachelor’s degree preferred or the equivalent amount of directly related work experience.
• 7+ years of progressive administrative support experience, preferably at the executive level.
• At least four years of supervisory experience preferred.
• Proven track record as a strong people manager with the ability to supervise staff with different learning styles and skills.
• Exceptional interpersonal skills, and the ability to establish and maintain effective and appropriate working relationships with staff, board members, the general public, and outside organizations.
• Facilities experience preferred, but not required.
• Enthusiasm for administrative responsibilities and tasks.
• Good judgement, discretion, and the ability to approach work with tact and diplomacy.
• Proven ability to take minimal direction from leadership and see initiatives through to completion with minimal oversight.
• Project management experience, including the ability to keep projects on track and follow up with team members as necessary.
• Excellent oral and written communication skills, including the ability to clearly communicate instructions via email, the phone, and in person.
• Flexibility and ability to work and meet deadlines on multiple projects simultaneously.
• Excellent organizational skills and strong attention to detail.
• Experience researching and writing about various topics.
• Advanced computer skills and demonstrated experience with calendaring software, email and other applications including Outlook, Word, Excel, PowerPoint, Box and Zoom meeting management. Working knowledge of Google Suite and Microsoft Teams is a plus.
• Respect for all co-workers and partner collaborators, and enthusiasm for working in a team-based, collaborative organization.
Compensation/Benefits:
The annual pay range for this position is $90,000 - $103,000. The ILRC offers excellent benefits, medical/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications:
This position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and the names of three references.
Online applications are preferred. As an alternative, you can mail your application to:
Office Manager & Executive Assistant Hiring Committee
Immigrant Legal Resource Center
1458 Howard Street
San Francisco, CA 94103
No phone calls, please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination and the most recent booster shot available against COVID-19.*
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.
• The ILRC provides reasonable accommodations as required by law. Employees may request an exception from vaccination requirements (if applicable), if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if receiving a COVID-19 vaccination conflicts with a sincerely held religious belief, practice, or observance. There may be other recognized exceptions under applicable state and/or local laws Show more details...
via Idealist
posted_at: 22 days agoschedule_type: Full-timesalary: 105K–119K a year
Position Title: New Americans Campaign (NAC) Associate Director
Position Information: Full-Time...
Salary Range: $105,000 - $119,000
Location: San Francisco, CA – Hybrid (The ILRC currently has a hybrid work model that requires two in-office days per week)
Reports To: NAC Director
The Immigrant Legal Resource Center (ILRC) is seeking a full-time New Americans Campaign (NAC) Associate Director.
About the Immigrant Legal Resources Center and
Position Title: New Americans Campaign (NAC) Associate Director
Position Information: Full-Time...
Salary Range: $105,000 - $119,000
Location: San Francisco, CA – Hybrid (The ILRC currently has a hybrid work model that requires two in-office days per week)
Reports To: NAC Director
The Immigrant Legal Resource Center (ILRC) is seeking a full-time New Americans Campaign (NAC) Associate Director.
About the Immigrant Legal Resources Center and the New Americans Campaign
The ILRC is a national non-profit legal support center with offices located in San Francisco and the Central Valley, CA; Austin, Houston, and San Antonio TX; and Washington, DC. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process; providing expertise on complex issues of immigration law, procedure and policy; and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions collaboratively that allows for significant staff input.
An initiative of the ILRC, the NAC is a diverse, nonpartisan national network of respected immigration organizations, legal services providers, faith-based organizations, immigrant rights groups, foundations, and community leaders. The NAC transforms the way aspiring citizens navigate the path to becoming new Americans by demystifying and simplifying the application process. The NAC connects lawful permanent residents (LPRs) to local trusted legal assistance and support, thereby helping LPRs to attain the many and diverse benefits of American citizenship. The NAC is currently 100% grant-funded from private foundations.
About the Position
The NAC Associate Director will work with the NAC Director to lead on fundraising strategy and execution, manage the sub-granting process to NAC member organizations, and assist with the NAC’s signature activities, such as convenings of the NAC network. The Associate Director’s chief charge is mission-aligned fund development and ensuring that the NAC is both sourcing new and stewarding current relationships with private foundations. In addition to supporting relationship-building with funders, relationship-building with NAC partners is key to this role, as the Associate Director will be responsible for managing the sub-granting process through which the NAC financially supports its national and local partners. Across all duties, this position is strategic and tactical; ideas and action matter equally to the Associate Director. The ideal candidate will have outstanding writing and interpersonal skills, project management skills, experience working with philanthropic foundations, and leadership and organizational skills with high attention to detail.
The NAC Associate Director can expect his/her/their work to include:
Fundraising Leadership and Thought Partnership (Approximately 40%):
• Implement the NAC’s current annual development plan to help the NAC sustain and grow its budget in the interest of mission fulfillment.
• Brainstorm and research new fundraising ideas for the NAC and conduct an annual update of the development plan with new goals, strategies, and tactics with the aim of growing the NAC’s funder base.
• Collaborate with the NAC Director and ILRC Executive Director as a key contact to NAC Funders to ensure regular and customized communication between the NAC Funders and NAC/ILRC leadership.
• Maintain current understanding of NAC goals and initiatives, focus areas, successes, and overall results to communicate with NAC Funders effectively.
• Maintain current understanding of the strategies and priorities of the NAC Funders and tailor engagement and materials to respond to these priorities.
• Prospect research for potential new mission-aligned funders.
• Allot available resources, establish and implement work plans for projects, engage and supervise consultants as needed, and ensure all projects are on schedule and within budget.
• In partnership with the ILRC Communications team, contribute to NAC’s communications strategy goals, focus areas, efforts, and overall results to help increase the NAC’s overall public exposure.
Fund Management and Support (Approximately 40%)
• Draft and ensure the timely submission of NAC grant proposals and grant reports (for approximately 10-15 foundations each year).
• Draft responses to special information requests from NAC Funders, such as year-end surveys, coordinate content with other members of the NAC team, conduct research and analysis as needed, and finalize all content for submission.
• Work with NAC finance consultant to develop proposal budgets and prepare grant budget reports.
• Collaborate with the NAC Director on preparing and delivering presentations and reports pertaining to NAC funder-driven projects. Seek feedback and incorporate into real-time strategy adjustments.
NAC Sub-Granting (Approximately 10%):
• Support the sub-granting of funding to NAC’s national partners, including review and execute grant-making documents from drafting through execution, including contracts, scope of work, budget, and reporting forms.
• Manage sub-granting of funding to NAC local partners and affiliates in California and a number of additional locations (“ILRC Local Sub-Grantees”) and ensure all sub-granting is executed on schedule and within budget. Make annual budget recommendations for ILRC Local Sub-Grantees.
• Work collaboratively with ILRC Local Sub-Grantees to develop sub-grantee contract deliverables and budgets, problem-solve, and determine appropriate solutions. Maintain positive, respectful, and genuinely collaborative relationships with NAC partners.
• Maintain responsibility for grant-making documents from drafting through execution, including contracts, scope of work, budget, and reporting forms.
• Engage proactively with ILRC Local Sub-Grantees on an ongoing basis to ensure accountability and timely completion of grant deliverables and program goals as well as timely reporting. Monitor progress on a regular basis and facilitate timely provision of necessary technical assistance to support sub-grantees in meeting their goals.
Project Management (Approximately 10%):
• Plan, direct, coordinate, and lead other short-term and long-term projects, as assigned by the NAC Director. Ensure that goals and objectives are met and that all elements of projects are accomplished. Translate vision into action for highest impact, allot available resources, establish and implement work plan for projects, engage and supervise consultants as needed, convene appropriate stakeholders, and ensure all projects are on schedule and within budget.
• Collaborate and assist in the planning of the convenings and conferences of the NAC, including logistics, communications, and other needs as identified by the NAC Director.
• Contribute to NAC program strategy and leadership and perform related duties to meet the needs of the NAC.
• Administrative responsibilities as needed to meet the needs of the projects.
Overnight, periodic travel is required (6-8 times per year) to steward relationships across the NAC Network.
About You
To be most successful in this role, you need to be:
• A born project manager with a knack for working backwards from a deadline to create a plan
• Accustomed to working on multiple projects with different deadlines simultaneously
• A strong writer who can pivot within a document between big ideas and substantiating details
• A natural people person who builds trusting relationships easily and appreciates that everyone has an important story to tell
• A reliable and proactive communicator who reaches out and follows up in a timely manner
• A practiced public speaker who can think on their feet
• A solution-oriented, flexible individual who can successfully identify and achieve positive outcomes when faced with a challenge
• A stickler for details who can be counted on to deliver high-quality and accurate work products
• A caretaker of sensitive information about funders, staff, ILRC’s community, etc.
• A strong self-motivator who can collaborate while maintaining accountability among all members of a project
• Comfortable with and excited to learn and use new and various technology platforms
• Passionate about immigrant rights and committed to understanding the needs and challenges of the immigrant community
You need to have:
• A bachelor’s degree or equivalent relevant professional experience
• At least five (5) years of professional nonprofit experience
• At least two (2) years of professional nonprofit development/fundraising experience, specifically in grant writing and project management
• A firm understanding of budgets and regranting to other nonprofits
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint
About Compensation and Benefits
The annual pay range for this position is $105,000 to $119,000. The ILRC offers excellent benefits, medical/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications
This position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and a writing sample relevant to this position.
No phone calls, please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination against COVID-19.
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records Show more details...
Position Information: Full-Time...
Salary Range: $105,000 - $119,000
Location: San Francisco, CA – Hybrid (The ILRC currently has a hybrid work model that requires two in-office days per week)
Reports To: NAC Director
The Immigrant Legal Resource Center (ILRC) is seeking a full-time New Americans Campaign (NAC) Associate Director.
About the Immigrant Legal Resources Center and the New Americans Campaign
The ILRC is a national non-profit legal support center with offices located in San Francisco and the Central Valley, CA; Austin, Houston, and San Antonio TX; and Washington, DC. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process; providing expertise on complex issues of immigration law, procedure and policy; and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions collaboratively that allows for significant staff input.
An initiative of the ILRC, the NAC is a diverse, nonpartisan national network of respected immigration organizations, legal services providers, faith-based organizations, immigrant rights groups, foundations, and community leaders. The NAC transforms the way aspiring citizens navigate the path to becoming new Americans by demystifying and simplifying the application process. The NAC connects lawful permanent residents (LPRs) to local trusted legal assistance and support, thereby helping LPRs to attain the many and diverse benefits of American citizenship. The NAC is currently 100% grant-funded from private foundations.
About the Position
The NAC Associate Director will work with the NAC Director to lead on fundraising strategy and execution, manage the sub-granting process to NAC member organizations, and assist with the NAC’s signature activities, such as convenings of the NAC network. The Associate Director’s chief charge is mission-aligned fund development and ensuring that the NAC is both sourcing new and stewarding current relationships with private foundations. In addition to supporting relationship-building with funders, relationship-building with NAC partners is key to this role, as the Associate Director will be responsible for managing the sub-granting process through which the NAC financially supports its national and local partners. Across all duties, this position is strategic and tactical; ideas and action matter equally to the Associate Director. The ideal candidate will have outstanding writing and interpersonal skills, project management skills, experience working with philanthropic foundations, and leadership and organizational skills with high attention to detail.
The NAC Associate Director can expect his/her/their work to include:
Fundraising Leadership and Thought Partnership (Approximately 40%):
• Implement the NAC’s current annual development plan to help the NAC sustain and grow its budget in the interest of mission fulfillment.
• Brainstorm and research new fundraising ideas for the NAC and conduct an annual update of the development plan with new goals, strategies, and tactics with the aim of growing the NAC’s funder base.
• Collaborate with the NAC Director and ILRC Executive Director as a key contact to NAC Funders to ensure regular and customized communication between the NAC Funders and NAC/ILRC leadership.
• Maintain current understanding of NAC goals and initiatives, focus areas, successes, and overall results to communicate with NAC Funders effectively.
• Maintain current understanding of the strategies and priorities of the NAC Funders and tailor engagement and materials to respond to these priorities.
• Prospect research for potential new mission-aligned funders.
• Allot available resources, establish and implement work plans for projects, engage and supervise consultants as needed, and ensure all projects are on schedule and within budget.
• In partnership with the ILRC Communications team, contribute to NAC’s communications strategy goals, focus areas, efforts, and overall results to help increase the NAC’s overall public exposure.
Fund Management and Support (Approximately 40%)
• Draft and ensure the timely submission of NAC grant proposals and grant reports (for approximately 10-15 foundations each year).
• Draft responses to special information requests from NAC Funders, such as year-end surveys, coordinate content with other members of the NAC team, conduct research and analysis as needed, and finalize all content for submission.
• Work with NAC finance consultant to develop proposal budgets and prepare grant budget reports.
• Collaborate with the NAC Director on preparing and delivering presentations and reports pertaining to NAC funder-driven projects. Seek feedback and incorporate into real-time strategy adjustments.
NAC Sub-Granting (Approximately 10%):
• Support the sub-granting of funding to NAC’s national partners, including review and execute grant-making documents from drafting through execution, including contracts, scope of work, budget, and reporting forms.
• Manage sub-granting of funding to NAC local partners and affiliates in California and a number of additional locations (“ILRC Local Sub-Grantees”) and ensure all sub-granting is executed on schedule and within budget. Make annual budget recommendations for ILRC Local Sub-Grantees.
• Work collaboratively with ILRC Local Sub-Grantees to develop sub-grantee contract deliverables and budgets, problem-solve, and determine appropriate solutions. Maintain positive, respectful, and genuinely collaborative relationships with NAC partners.
• Maintain responsibility for grant-making documents from drafting through execution, including contracts, scope of work, budget, and reporting forms.
• Engage proactively with ILRC Local Sub-Grantees on an ongoing basis to ensure accountability and timely completion of grant deliverables and program goals as well as timely reporting. Monitor progress on a regular basis and facilitate timely provision of necessary technical assistance to support sub-grantees in meeting their goals.
Project Management (Approximately 10%):
• Plan, direct, coordinate, and lead other short-term and long-term projects, as assigned by the NAC Director. Ensure that goals and objectives are met and that all elements of projects are accomplished. Translate vision into action for highest impact, allot available resources, establish and implement work plan for projects, engage and supervise consultants as needed, convene appropriate stakeholders, and ensure all projects are on schedule and within budget.
• Collaborate and assist in the planning of the convenings and conferences of the NAC, including logistics, communications, and other needs as identified by the NAC Director.
• Contribute to NAC program strategy and leadership and perform related duties to meet the needs of the NAC.
• Administrative responsibilities as needed to meet the needs of the projects.
Overnight, periodic travel is required (6-8 times per year) to steward relationships across the NAC Network.
About You
To be most successful in this role, you need to be:
• A born project manager with a knack for working backwards from a deadline to create a plan
• Accustomed to working on multiple projects with different deadlines simultaneously
• A strong writer who can pivot within a document between big ideas and substantiating details
• A natural people person who builds trusting relationships easily and appreciates that everyone has an important story to tell
• A reliable and proactive communicator who reaches out and follows up in a timely manner
• A practiced public speaker who can think on their feet
• A solution-oriented, flexible individual who can successfully identify and achieve positive outcomes when faced with a challenge
• A stickler for details who can be counted on to deliver high-quality and accurate work products
• A caretaker of sensitive information about funders, staff, ILRC’s community, etc.
• A strong self-motivator who can collaborate while maintaining accountability among all members of a project
• Comfortable with and excited to learn and use new and various technology platforms
• Passionate about immigrant rights and committed to understanding the needs and challenges of the immigrant community
You need to have:
• A bachelor’s degree or equivalent relevant professional experience
• At least five (5) years of professional nonprofit experience
• At least two (2) years of professional nonprofit development/fundraising experience, specifically in grant writing and project management
• A firm understanding of budgets and regranting to other nonprofits
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint
About Compensation and Benefits
The annual pay range for this position is $105,000 to $119,000. The ILRC offers excellent benefits, medical/dental/vision insurance, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications
This position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and a writing sample relevant to this position.
No phone calls, please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination against COVID-19.
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records Show more details...
via Idealist
posted_at: 22 days agoschedule_type: Full-timesalary: 70K–80K a year
The Immigrant Legal Resource Center is Hiring!
Education Team Operations Coordinator...
Only in San Francisco, CA
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Education Team Operations Coordinator to work in our San Francisco office. The Education Team Operations Coordinator supports the ILRC’s educational mission and plays a key coordination and logistical role in helping to carry out current and long-term strategies to
The Immigrant Legal Resource Center is Hiring!
Education Team Operations Coordinator...
Only in San Francisco, CA
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Education Team Operations Coordinator to work in our San Francisco office. The Education Team Operations Coordinator supports the ILRC’s educational mission and plays a key coordination and logistical role in helping to carry out current and long-term strategies to uplift the organization’s capacity-building resources. As a member of the Education Team, this individual will support the current and long-term strategies within established internal structures to support the ILRC’s product offerings, including publications, seminars, webinars, recorded webinars, and technical assistance consultations.
The Education Team Operations Coordinator will report to the Senior Marketing Manager. This is a full-time, non-exempt position. The ILRC operates using a hybrid work model. All staff are required to be in the office two days per week. There are times where this position will be required to work outside standard business hours of Monday – Friday 9:00 am – 5:00 pm.
The ILRC is a national nonprofit legal support center headquartered in San Francisco with offices in Austin, TX; Houston, TX; San Antonio, TX; the San Joaquin Valley of California, and Washington, DC. Our mission is to work with, educate, and enhance the capacity of immigrants, community organizations, and the legal sector, in order to build a democratic society that values diversity, dignity, and the rights of all people. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership, providing expertise on complex issues of immigration law, procedure, and policy, and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions in a collaborative fashion that allows for significant staff input.
The Immigrant Legal Resource Center hosts in-person and online training events for immigration practitioners, advocates, and community members and publishes expert immigration law practice manuals for new and experienced legal practitioners. This position will play an integral part in supporting the production and promotion of our training events and publications.
Job Responsibilities: The specific duties for the Education Team Operations Coordinator include:
Training Coordination Support
• Support in-person training planning and logistics, including researching venues, securing space, obtaining contract signatures, and proof of insurance;
• Build and maintain a list of potential venues by region with detailed information, for future booking;
• Manage the MCLE mailbox and support the MCLE process, including submitting applications via the State Bar of Texas portal, and create MCLE forms and online surveys;
• Support webinar planning and logistics, including pre- and post-webinar activities;
• Responsible for maintaining various platforms related to webinar management including, but not limited to Office365, GoToWebcast, and Google Suite;
• Create OTFs upon request; and
• Circulate thank you cards for signature from ILRC staff to guest/outside presenters (either print thank you or e-cards).
Publications Support
• Conference/exhibitor support, including:
• Print price lists, order forms, and other materials
• Pack and coordinate shipment of materials
• Complete material handling forms as necessary
• Track shipments to/from venues
• Create certificates for students of 40-hour training courses and distribute via PDF; and
• Manage reprint permission requests from external parties.
Marketing-Related Support
• Coordinate logistics for postcard mailings with mail house:
• Request quote from mail house, submit invoice for payment, and coordinate mail date and delivery of postcards
• Request postcard printing quote from print vendor;
• Request mailing lists from third-party organizations
• Complete and submit contracts
• Request payment
• Plan email announcement calendar;
• Create email announcements for webinars using Pardot;
• Submit request to Immigration Advocates Network to publish our webinars on their calendar; and
• Participate in the process of removing old/obsolete webinars from our website.
• Other Administrative Tasks
• Participate in Education Team meetings;
• Support Education Team members with additional administrative tasks as needed.
Qualifications: The qualifications for the Education Team Operations Coordinator include:
• A minimum of five to seven years of administrative experience, including the ability manage logistics for training events and conferences;
• Excellent communication and organizational skills;
• Excellent problem-solving skills and ability to identify and communicate potential risks;
• Reliable, punctual, accountable, and a good communicator;
• Demonstrated ability to work collaboratively as part of team, to be flexible and learn new skills quickly;
• Proficient in Microsoft Office 365 and Google Workspace;
• Meticulous attention to detail, strong project management skills, and the ability to meet deadlines and prioritize multiple work streams;
• An interest in immigration law and supporting the immigrant rights movement is a plus;
• Ability to prioritize work in the face of many demands on one's time;
• Ability to work cooperatively with ILRC staff attorneys, administrative staff, Board, ILRC customers and vendors, and other ILRC stakeholders;
• Ability to travel locally and domestically throughout the year as needed.
Compensation/Benefits:
Pay is commensurate with experience, with an expected range between $70,000 - $80,000 annually, for someone who is working full-time. The actual salary will be pro-rated based on hours worked. The ILRC offers excellent benefits, health/dental/vision insurance, a flexible spending account for medical and dependent care, family forming benefits, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications:
The position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and the names of three professional references.
Online applications are preferred. As an alternative, you can mail your application to:
Education Team Operations Coordinator
Immigrant Legal Resource Center
1458 Howard Street
San Francisco, CA 94103
No phone calls please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination against COVID-19 including at least two booster shoots.
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records Show more details...
Education Team Operations Coordinator...
Only in San Francisco, CA
The Immigrant Legal Resource Center (ILRC) is seeking a full-time Education Team Operations Coordinator to work in our San Francisco office. The Education Team Operations Coordinator supports the ILRC’s educational mission and plays a key coordination and logistical role in helping to carry out current and long-term strategies to uplift the organization’s capacity-building resources. As a member of the Education Team, this individual will support the current and long-term strategies within established internal structures to support the ILRC’s product offerings, including publications, seminars, webinars, recorded webinars, and technical assistance consultations.
The Education Team Operations Coordinator will report to the Senior Marketing Manager. This is a full-time, non-exempt position. The ILRC operates using a hybrid work model. All staff are required to be in the office two days per week. There are times where this position will be required to work outside standard business hours of Monday – Friday 9:00 am – 5:00 pm.
The ILRC is a national nonprofit legal support center headquartered in San Francisco with offices in Austin, TX; Houston, TX; San Antonio, TX; the San Joaquin Valley of California, and Washington, DC. Our mission is to work with, educate, and enhance the capacity of immigrants, community organizations, and the legal sector, in order to build a democratic society that values diversity, dignity, and the rights of all people. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership, providing expertise on complex issues of immigration law, procedure, and policy, and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes decisions in a collaborative fashion that allows for significant staff input.
The Immigrant Legal Resource Center hosts in-person and online training events for immigration practitioners, advocates, and community members and publishes expert immigration law practice manuals for new and experienced legal practitioners. This position will play an integral part in supporting the production and promotion of our training events and publications.
Job Responsibilities: The specific duties for the Education Team Operations Coordinator include:
Training Coordination Support
• Support in-person training planning and logistics, including researching venues, securing space, obtaining contract signatures, and proof of insurance;
• Build and maintain a list of potential venues by region with detailed information, for future booking;
• Manage the MCLE mailbox and support the MCLE process, including submitting applications via the State Bar of Texas portal, and create MCLE forms and online surveys;
• Support webinar planning and logistics, including pre- and post-webinar activities;
• Responsible for maintaining various platforms related to webinar management including, but not limited to Office365, GoToWebcast, and Google Suite;
• Create OTFs upon request; and
• Circulate thank you cards for signature from ILRC staff to guest/outside presenters (either print thank you or e-cards).
Publications Support
• Conference/exhibitor support, including:
• Print price lists, order forms, and other materials
• Pack and coordinate shipment of materials
• Complete material handling forms as necessary
• Track shipments to/from venues
• Create certificates for students of 40-hour training courses and distribute via PDF; and
• Manage reprint permission requests from external parties.
Marketing-Related Support
• Coordinate logistics for postcard mailings with mail house:
• Request quote from mail house, submit invoice for payment, and coordinate mail date and delivery of postcards
• Request postcard printing quote from print vendor;
• Request mailing lists from third-party organizations
• Complete and submit contracts
• Request payment
• Plan email announcement calendar;
• Create email announcements for webinars using Pardot;
• Submit request to Immigration Advocates Network to publish our webinars on their calendar; and
• Participate in the process of removing old/obsolete webinars from our website.
• Other Administrative Tasks
• Participate in Education Team meetings;
• Support Education Team members with additional administrative tasks as needed.
Qualifications: The qualifications for the Education Team Operations Coordinator include:
• A minimum of five to seven years of administrative experience, including the ability manage logistics for training events and conferences;
• Excellent communication and organizational skills;
• Excellent problem-solving skills and ability to identify and communicate potential risks;
• Reliable, punctual, accountable, and a good communicator;
• Demonstrated ability to work collaboratively as part of team, to be flexible and learn new skills quickly;
• Proficient in Microsoft Office 365 and Google Workspace;
• Meticulous attention to detail, strong project management skills, and the ability to meet deadlines and prioritize multiple work streams;
• An interest in immigration law and supporting the immigrant rights movement is a plus;
• Ability to prioritize work in the face of many demands on one's time;
• Ability to work cooperatively with ILRC staff attorneys, administrative staff, Board, ILRC customers and vendors, and other ILRC stakeholders;
• Ability to travel locally and domestically throughout the year as needed.
Compensation/Benefits:
Pay is commensurate with experience, with an expected range between $70,000 - $80,000 annually, for someone who is working full-time. The actual salary will be pro-rated based on hours worked. The ILRC offers excellent benefits, health/dental/vision insurance, a flexible spending account for medical and dependent care, family forming benefits, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility.
Applications:
The position will remain open until filled. To ensure consideration, please submit a cover letter explaining your qualifications for and interest in the position, a resume, and the names of three professional references.
Online applications are preferred. As an alternative, you can mail your application to:
Education Team Operations Coordinator
Immigrant Legal Resource Center
1458 Howard Street
San Francisco, CA 94103
No phone calls please.
As a condition of employment at the ILRC, you will be required to submit proof of vaccination against COVID-19 including at least two booster shoots.
The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records Show more details...
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