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KU.edu is the official website of the University of Kansas, a premier research institution located in Lawrence, Kansas. The site provides an overview of the university, including information about its history, admissions, academics, student life, research, campus facilities, and more. It also provides resources for prospective and current students, faculty, staff, and alumni. Visitors can access information about the university, including campus events, news, and more. KU.edu is a great resource for anyone looking to learn more about the university and its programs.
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Traffic rank#2,839 Site Rank
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Popular Questions for ku
Newest job postings for ku
via MathPrograms.org
posted_at: 2 days agoschedule_type: Full-time
The Cryptography Boot Camp NSF-REU is a fast-paced preparatory program focused on the fundamentals of modern mathematical cryptography.
The program is six weeks long, and will run from June 5 - July 15, 2023. It will be held at the University of Kansas (KU) in beautiful Lawrence, Kansas...
Participants will learn to implement algorithms through computer programming, collaboratively complete a research project, and attend professional development
The Cryptography Boot Camp NSF-REU is a fast-paced preparatory program focused on the fundamentals of modern mathematical cryptography.
The program is six weeks long, and will run from June 5 - July 15, 2023. It will be held at the University of Kansas (KU) in beautiful Lawrence, Kansas...
Participants will learn to implement algorithms through computer programming, collaboratively complete a research project, and attend professional development sessions on graduate school and industry careers such as data science.
Campus lodging, funds for traveling to and from KU, and a stipend will be provided to each participant.
Participants are required to have successfully completed an undergraduate linear algebra course. In addition, participants must be US citizens or US permanent residents, due to a requirement of the NSF.
The application should include (at least one) reference letter, an unofficial transcript, and a 1-page personal statement summarizing your mathematical experience, and your interest in your program, including its potential impact on your future goals.
Our program aims to foster a diverse community, and we strongly encourage applications from students from underrepresented groups in STEM.
For questions, please contact Emily Witt at witt@ku.edu Show more details...
The program is six weeks long, and will run from June 5 - July 15, 2023. It will be held at the University of Kansas (KU) in beautiful Lawrence, Kansas...
Participants will learn to implement algorithms through computer programming, collaboratively complete a research project, and attend professional development sessions on graduate school and industry careers such as data science.
Campus lodging, funds for traveling to and from KU, and a stipend will be provided to each participant.
Participants are required to have successfully completed an undergraduate linear algebra course. In addition, participants must be US citizens or US permanent residents, due to a requirement of the NSF.
The application should include (at least one) reference letter, an unofficial transcript, and a 1-page personal statement summarizing your mathematical experience, and your interest in your program, including its potential impact on your future goals.
Our program aims to foster a diverse community, and we strongly encourage applications from students from underrepresented groups in STEM.
For questions, please contact Emily Witt at witt@ku.edu Show more details...
via HigherEdJobs
posted_at: 1 day agoschedule_type: Full-time
24545BR
College of Liberal Arts & Sci...
Position Overview
The Training and Assessment Coordinator serves in a key assessment role related to student standing in the College of Liberal Arts and Sciences, and provides support for student success through analysis of policy and requirement information and orientation headquarters assistance. They are responsible for ongoing assessment of all undergraduate students in the College to determine good standing,
24545BR
College of Liberal Arts & Sci...
Position Overview
The Training and Assessment Coordinator serves in a key assessment role related to student standing in the College of Liberal Arts and Sciences, and provides support for student success through analysis of policy and requirement information and orientation headquarters assistance. They are responsible for ongoing assessment of all undergraduate students in the College to determine good standing, probation, or academic dismissal from the College, as well as determination of all students eligible for the Dean's Honor Roll in the College. Additionally, they coordinate all campus partner training services for CUAS, working closely with internal colleagues as well as training participants. They are responsible for developing reports and providing data related to the above responsibilities to aid the assistant dean and the College in identifying trends and determining areas for targeted improvements.
Job Description
45% - Determines Academic Standing and Honor Roll Eligibility
Determines academic standing for the College of Liberal Arts and Sciences
• Conducts a detailed review of all College undergraduate students' academic standing and determines correct status, including dismissal, probation, notice, or good standing (~20,000 students per year).
• Communicates to all students to notify them of their current academic standing.
• Provides regular standing report to assistant dean, advisors and other campus partners regarding students' standing.
• Conducts monthly review to identify need for additional standing changes due to grade changes and other actions that impact student standing.
• Uploads academic standing at the end of every semester and after 20th day to capture readmitted students or students changing schools into the College.
• Communicates with the Office of the University Registrar to update standing throughout the year and drop schedules for dismissed students.
• Reviews, determines eligibility, and communicates decision for readmission/admission after dismissal applications, including students dismissed from professional schools, or otherwise not in good academic standing.
• Acts on student petitions related to exceptions to readmission and reinstatement policy.
• Trains new staff who work with College students on College academic standing policies and procedures.
• Conducts College academic standing workshops and informational sessions as needed.
• Places and removes College student enrollment holds related to academic standing.
Determines eligibility for College Dean's Honor Roll
• Conducts a detailed review of all College undergraduate students' academic records at the end of each fall and spring semester and determines eligibility for inclusion in that term's Dean's Honor Roll (~20,000 students per year).
• Communicates award to students who have earned Honor Roll each semester.
• Uploads award at the end of every semester to update student's record to reflect earned Honor Roll status.
5% - Enrollment Holds Management
• Following current policy and academic standing practices, places enrollment blocking holds on students' records who do not meet set criteria prior to main enrollment.
• Conducts assessment of student policy compliance and removes holds as criteria are met.
15% - Data Support
• Serves as a liaison with the College Data Team regarding reports for the unit.
• Provides data and creates comparison reports related to CUAS initiatives or other reports as needed for assistant dean.
15% - Training Coordinator
• Working closely with CUAS colleagues and assistant dean, coordinates the addition and maintenance of all training related materials for CUAS trainings for new CUAS staff, College faculty leaders, new College administrative staff, and academic advisors.
• Conducts semesterly outreach to determine training needs of campus partner units (College departments, JAA).
• Schedules training sessions and coordinates with CUAS staff to secure presenters and manage content.
5% - Orientation Headquarters Academic Support
• Serves as troubleshooting expert in New Student Orientation Headquarters to assist advisors across campus in resolving advising/enrollment issues during all advising sessions.
5% - Requirements Review in Academic Catalog
• Conducts annual review of CLAS undergraduate catalog content to ensure accuracy and comprehensive inclusion of key information related to College policy and procedures.
• Conducts annual comparison review between catalog requirements and DPR programming to identify any discrepancies.
• Follows up on any discrepancies to initiate corrections that bring both information sources into alignment with each other.
5% - Website Maintenance Content Support
• Conducts routine review of website content to ensure accuracy and comprehensive inclusion of key information related to unit services and referral resources.
• Initiates updates to website with website manager, especially related to change in policy or other governance action.
5% - Other duties as assigned
Required Qualifications
1. Bachelor's Degree with three years' experience, OR a Master's degree with one-year experience.
2. One-year minimum of work experience that demonstrates ability to perform detailed work, prioritize multiple tasks, and meet deadlines.
3. Demonstrated strong communication and organizational skills, and high level of attention to detail as evidenced by experience and application materials.
Preferred Qualifications
1. Comprehensive knowledge of KU and the College of Liberal Arts & Sciences' requirements, policies, and procedures.
2. Demonstrated experience with and commitment to diversity, equity, and inclusion efforts as evidenced by application materials.
3. Demonstrated experience with relevant computerized student information and communication systems, including but not limited to, Excel, Access, and Tableau or other spreadsheet, database, visual analytics software.
Contact Information to Applicants
Karen Ledom
785-864-3500
kjh@ku.edu
Additional Candidate Instruction
Please include with application: cover letter addressing how required and preferred qualifications are met, resume or curriculum vitae, and contact information for three professional references.
To ensure consideration, please apply by the application deadline date of March 19, 2023.
Advertised Salary Range: Minimum $45,000
Application Review Begins: 2023-03-20T00:00:00Z
Anticipated Start Date: 2023-04-10T00:00:00Z
Primary Campus
University of Kansas Lawrence Campus
FTE: 1.0
Reg/Temp: Regular
FLSA Status
Nonexempt
Employee Class: U-Unclassified Professional Staff
Work Schedule
Monday - Friday, 8-5
Job Family
EducationalSuport&Delivery-KUL
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Assocaite Vice Chancellor for the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses Show more details...
College of Liberal Arts & Sci...
Position Overview
The Training and Assessment Coordinator serves in a key assessment role related to student standing in the College of Liberal Arts and Sciences, and provides support for student success through analysis of policy and requirement information and orientation headquarters assistance. They are responsible for ongoing assessment of all undergraduate students in the College to determine good standing, probation, or academic dismissal from the College, as well as determination of all students eligible for the Dean's Honor Roll in the College. Additionally, they coordinate all campus partner training services for CUAS, working closely with internal colleagues as well as training participants. They are responsible for developing reports and providing data related to the above responsibilities to aid the assistant dean and the College in identifying trends and determining areas for targeted improvements.
Job Description
45% - Determines Academic Standing and Honor Roll Eligibility
Determines academic standing for the College of Liberal Arts and Sciences
• Conducts a detailed review of all College undergraduate students' academic standing and determines correct status, including dismissal, probation, notice, or good standing (~20,000 students per year).
• Communicates to all students to notify them of their current academic standing.
• Provides regular standing report to assistant dean, advisors and other campus partners regarding students' standing.
• Conducts monthly review to identify need for additional standing changes due to grade changes and other actions that impact student standing.
• Uploads academic standing at the end of every semester and after 20th day to capture readmitted students or students changing schools into the College.
• Communicates with the Office of the University Registrar to update standing throughout the year and drop schedules for dismissed students.
• Reviews, determines eligibility, and communicates decision for readmission/admission after dismissal applications, including students dismissed from professional schools, or otherwise not in good academic standing.
• Acts on student petitions related to exceptions to readmission and reinstatement policy.
• Trains new staff who work with College students on College academic standing policies and procedures.
• Conducts College academic standing workshops and informational sessions as needed.
• Places and removes College student enrollment holds related to academic standing.
Determines eligibility for College Dean's Honor Roll
• Conducts a detailed review of all College undergraduate students' academic records at the end of each fall and spring semester and determines eligibility for inclusion in that term's Dean's Honor Roll (~20,000 students per year).
• Communicates award to students who have earned Honor Roll each semester.
• Uploads award at the end of every semester to update student's record to reflect earned Honor Roll status.
5% - Enrollment Holds Management
• Following current policy and academic standing practices, places enrollment blocking holds on students' records who do not meet set criteria prior to main enrollment.
• Conducts assessment of student policy compliance and removes holds as criteria are met.
15% - Data Support
• Serves as a liaison with the College Data Team regarding reports for the unit.
• Provides data and creates comparison reports related to CUAS initiatives or other reports as needed for assistant dean.
15% - Training Coordinator
• Working closely with CUAS colleagues and assistant dean, coordinates the addition and maintenance of all training related materials for CUAS trainings for new CUAS staff, College faculty leaders, new College administrative staff, and academic advisors.
• Conducts semesterly outreach to determine training needs of campus partner units (College departments, JAA).
• Schedules training sessions and coordinates with CUAS staff to secure presenters and manage content.
5% - Orientation Headquarters Academic Support
• Serves as troubleshooting expert in New Student Orientation Headquarters to assist advisors across campus in resolving advising/enrollment issues during all advising sessions.
5% - Requirements Review in Academic Catalog
• Conducts annual review of CLAS undergraduate catalog content to ensure accuracy and comprehensive inclusion of key information related to College policy and procedures.
• Conducts annual comparison review between catalog requirements and DPR programming to identify any discrepancies.
• Follows up on any discrepancies to initiate corrections that bring both information sources into alignment with each other.
5% - Website Maintenance Content Support
• Conducts routine review of website content to ensure accuracy and comprehensive inclusion of key information related to unit services and referral resources.
• Initiates updates to website with website manager, especially related to change in policy or other governance action.
5% - Other duties as assigned
Required Qualifications
1. Bachelor's Degree with three years' experience, OR a Master's degree with one-year experience.
2. One-year minimum of work experience that demonstrates ability to perform detailed work, prioritize multiple tasks, and meet deadlines.
3. Demonstrated strong communication and organizational skills, and high level of attention to detail as evidenced by experience and application materials.
Preferred Qualifications
1. Comprehensive knowledge of KU and the College of Liberal Arts & Sciences' requirements, policies, and procedures.
2. Demonstrated experience with and commitment to diversity, equity, and inclusion efforts as evidenced by application materials.
3. Demonstrated experience with relevant computerized student information and communication systems, including but not limited to, Excel, Access, and Tableau or other spreadsheet, database, visual analytics software.
Contact Information to Applicants
Karen Ledom
785-864-3500
kjh@ku.edu
Additional Candidate Instruction
Please include with application: cover letter addressing how required and preferred qualifications are met, resume or curriculum vitae, and contact information for three professional references.
To ensure consideration, please apply by the application deadline date of March 19, 2023.
Advertised Salary Range: Minimum $45,000
Application Review Begins: 2023-03-20T00:00:00Z
Anticipated Start Date: 2023-04-10T00:00:00Z
Primary Campus
University of Kansas Lawrence Campus
FTE: 1.0
Reg/Temp: Regular
FLSA Status
Nonexempt
Employee Class: U-Unclassified Professional Staff
Work Schedule
Monday - Friday, 8-5
Job Family
EducationalSuport&Delivery-KUL
Work Location Assignment
On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Assocaite Vice Chancellor for the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses Show more details...
via Inside Higher Ed Careers
posted_at: 4 days agoschedule_type: Full-time
Position OverviewThe Chemical and Petroleum Engineering Department at The University of Kansas is hiring for a Graduate Program Coordinator. This position will work closely with the Director of Graduate Studies and the Chair to continue the growth and success of the graduate programs in the department. The Graduate Program Coordinator will manage and review incoming applications, communicate... frequently with prospective students, and monitor the
Position OverviewThe Chemical and Petroleum Engineering Department at The University of Kansas is hiring for a Graduate Program Coordinator. This position will work closely with the Director of Graduate Studies and the Chair to continue the growth and success of the graduate programs in the department. The Graduate Program Coordinator will manage and review incoming applications, communicate... frequently with prospective students, and monitor the progress of graduate students as they fulfill degree requirements.
The Chemical and Petroleum Engineering (CPE) Department is a large academic department in the School of Engineering with undergraduate and graduate programs in both chemical and petroleum engineering. CPE is conducting pioneering research sponsored by industry as well as federal and state grants. For more information about CPE, visit www.cpe.ku.edu.
Job Description35% Admissions and Recruiting:
• Attend trainings and stay current on the use of all university systems/technology related to tracking and collecting documents for prospective students, setting up and managing recruiting campaigns, and managing the admissions cycles.
• Work directly with the graduate studies office and the department graduate director regarding general correspondence with prospective students by federal mail, electronic mail, telephone, and social media when applicable regarding required application procedures and admissions deadlines.
• Manage and review all incoming applications, communicate incomplete items with applicants, and upload documents received by mail or email. Manage admissions database and application summary documents for the admission committee.
• Work with the Graduate Director to schedule admissions meetings.
• Process all admissions, denials, deferrals, and other admissions decisions as directed by Graduate Director and committee. Help compose offer letters for final approval and communicate offers to students.
• Assist with scholarship and fellowship nominations.
• Help draft and distribute recruiting campaigns, including the annual name exchange program, and assist in the preparation of publicity and public relations materials for the graduate programs, including updating information on the graduate admissions page on the website.
• Organize local recruiting events and/or attend regional career fairs as directed by the Graduate Director. Travel to off-campus recruiting events as decided in coordination with the program Directors and Research and Grad Programs.
• Organize the annual Hospitality Suite at AIChE. Create and distribute flyers for the event, promotional materials, and order catering. Order and maintain all recruiting gear, such as giveaways, posters, pamphlets, handouts, signup cards, etc. Manage post-event communications.
• Each spring, work with the School of Engineering and the Self Graduate Fellowship office to coordinate prospective graduate student visitation day, arrange travel, and schedule meetings with faculty members, tours of campus and research labs, and meals.
• Recruit and oversee volunteers from current student body to assist incoming students with any necessary details of arrival and enrollment.
• Facilitate new graduate student orientation before the start of the fall and spring semesters.
• Work with the Graduate Director to prepare applications for obtaining funds to enhance the recruitment budget: e.g., SELF Graduate Fellowship Recruitment fund, and Graduate Students Scholarships.
35% Monitoring Student Progress:
• Attend trainings and stay current on student progress related software at the department, school, and university levels.
• Create and maintain all files and records for current graduate students physically and electronically.
• Monitor each graduate student’s progress with respect to their degree requirements (MS & Ph.D., Plans of Study, PtD forms, creating/posting exam flyers, etc.).
• Communicate as needed with students, graduate admissions, student advisors, and the school of engineering research and graduate programs staff in all matters related to graduate students and programs, including activities, procedures, policies, deadlines, and probation and dismissal decisions.
• Process related paperwork in a timely fashion.
• Update internal Progress to Degree files and manage electronic archived files.
• Update the Graduate Program Manual annually and distribute it to new students at spring and fall orientation.
• Analyze retention data and organize retention related events and workshops in coordination with the Graduate Director and the School of Engineering.
• Work with the Graduate Director on assessments related to the graduate programs in the department.
• Work with Graduate Director to identify students for different university level awards.
• Work with the Department Awards Committee to collect and upload graduate student packages for consideration for department graduate awards.
15% GTA/GRA contracts:
• Work with students, faculty, and department staff in preparing 3G (GRA/GTA/GA) payroll appointment forms for newly admitted and continuing students and manage students’ sponsored tuition and staff rate forms submission each semester. Communicate with faculty on source of funding and maintain related records.
• Process GRA appointment paperwork for new Self Graduate Fellowship awards and forward to the Self Graduate Fellowship Program as needed.
• Assist international students in applying for SSN#, communicate contract requirements such as the new GTA conference, and work with the SSC to ensure on-time payment for students.
• Monitor student records to ensure all students meet the admission/appointment/enrollment requirements and communicate GTA English requirements to non-native English speakers.
• Assist the Graduate Director in assigning GTA positions and communicate assignments to both students and instructors of records.
• Maintain GTA evaluations and communicate unsatisfactory evaluations to central HR as needed.
10% Seminar:
• Work with the faculty coordinator and the Graduate Director to organize the C&PE 800: Graduate Seminar schedule each fall and spring.
• Coordinate speaker visits, including assisting in making travel arrangements for external speakers, organizing itineraries, creating and distributing announcement flyers, posting abstracts on the course and department website, emailing reminders to students and faculty, collecting and filing all reimbursement receipts with the ETE-SSC financial specialist, sending post-contact emails to external speakers to ensure they have turned in all their receipts and paperwork, and tracking to make sure speakers are reimbursed in a timely manner.
• Help organize workshops and trainings for seminar weeks without an external speaker.
5% Meetings and Other Duties as Assigned:
• Attend meetings and seminars presented by the graduate school, school of engineering, or other KU departments to maintain knowledge of the graduate admission standards and enrollment/appointment requirements for domestic and international students.
• Work closely with International Student Services and the Applied English Center as needed to ensure that international students meet all admission/appointment/enrollment requirements. Maintain email distribution lists for graduate students and seminar notification.
• Work with Graduate Director to coordinate graduate student office space and mailbox assignments and organize graduate student related committee meetings as required by the Graduate Director.
• Work on special projects or other duties related to graduate students and programs as assigned by the Graduate Director or Chair.
Required Qualifications
• Bachelor’s degree and 3-years of relevant experience OR Master’s Degree.
• Excellent oral and written communication skills as evidenced by application materials and interview.
• Minimum of one year experience with Windows/Microsoft Office computer software (Word, Excel, PowerPoint, Access, etc.) and Adobe Acrobat.
• Experience working independently as evidenced by application materials and work history.
Preferred Qualifications
• Experience with Slate or similar software for admissions and enrollment management.
• Experience with Perceptive Content/Image Now Software.
• Experience working in a team environment.
• Strong interpersonal skills.
• Experience with Concur travel system.
• Experience working in a university environment.
• Experience working with faculty and researchers in a highly technical environment.
Additional Candidate InstructionsOnly complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references.
Review of applications will begin March 6, 2023 and continue until a qualified pool of applicants is identified. Contact Information to ApplicantsPrajna Dhar, prajnadhar@ku.edu Advertised Salary Range$43,000 Work ScheduleM – F; 8 - 5 (40 hours) Application Review Begins06-Mar-2023 Anticipated Start Date20-Mar-2023 Show more details...
The Chemical and Petroleum Engineering (CPE) Department is a large academic department in the School of Engineering with undergraduate and graduate programs in both chemical and petroleum engineering. CPE is conducting pioneering research sponsored by industry as well as federal and state grants. For more information about CPE, visit www.cpe.ku.edu.
Job Description35% Admissions and Recruiting:
• Attend trainings and stay current on the use of all university systems/technology related to tracking and collecting documents for prospective students, setting up and managing recruiting campaigns, and managing the admissions cycles.
• Work directly with the graduate studies office and the department graduate director regarding general correspondence with prospective students by federal mail, electronic mail, telephone, and social media when applicable regarding required application procedures and admissions deadlines.
• Manage and review all incoming applications, communicate incomplete items with applicants, and upload documents received by mail or email. Manage admissions database and application summary documents for the admission committee.
• Work with the Graduate Director to schedule admissions meetings.
• Process all admissions, denials, deferrals, and other admissions decisions as directed by Graduate Director and committee. Help compose offer letters for final approval and communicate offers to students.
• Assist with scholarship and fellowship nominations.
• Help draft and distribute recruiting campaigns, including the annual name exchange program, and assist in the preparation of publicity and public relations materials for the graduate programs, including updating information on the graduate admissions page on the website.
• Organize local recruiting events and/or attend regional career fairs as directed by the Graduate Director. Travel to off-campus recruiting events as decided in coordination with the program Directors and Research and Grad Programs.
• Organize the annual Hospitality Suite at AIChE. Create and distribute flyers for the event, promotional materials, and order catering. Order and maintain all recruiting gear, such as giveaways, posters, pamphlets, handouts, signup cards, etc. Manage post-event communications.
• Each spring, work with the School of Engineering and the Self Graduate Fellowship office to coordinate prospective graduate student visitation day, arrange travel, and schedule meetings with faculty members, tours of campus and research labs, and meals.
• Recruit and oversee volunteers from current student body to assist incoming students with any necessary details of arrival and enrollment.
• Facilitate new graduate student orientation before the start of the fall and spring semesters.
• Work with the Graduate Director to prepare applications for obtaining funds to enhance the recruitment budget: e.g., SELF Graduate Fellowship Recruitment fund, and Graduate Students Scholarships.
35% Monitoring Student Progress:
• Attend trainings and stay current on student progress related software at the department, school, and university levels.
• Create and maintain all files and records for current graduate students physically and electronically.
• Monitor each graduate student’s progress with respect to their degree requirements (MS & Ph.D., Plans of Study, PtD forms, creating/posting exam flyers, etc.).
• Communicate as needed with students, graduate admissions, student advisors, and the school of engineering research and graduate programs staff in all matters related to graduate students and programs, including activities, procedures, policies, deadlines, and probation and dismissal decisions.
• Process related paperwork in a timely fashion.
• Update internal Progress to Degree files and manage electronic archived files.
• Update the Graduate Program Manual annually and distribute it to new students at spring and fall orientation.
• Analyze retention data and organize retention related events and workshops in coordination with the Graduate Director and the School of Engineering.
• Work with the Graduate Director on assessments related to the graduate programs in the department.
• Work with Graduate Director to identify students for different university level awards.
• Work with the Department Awards Committee to collect and upload graduate student packages for consideration for department graduate awards.
15% GTA/GRA contracts:
• Work with students, faculty, and department staff in preparing 3G (GRA/GTA/GA) payroll appointment forms for newly admitted and continuing students and manage students’ sponsored tuition and staff rate forms submission each semester. Communicate with faculty on source of funding and maintain related records.
• Process GRA appointment paperwork for new Self Graduate Fellowship awards and forward to the Self Graduate Fellowship Program as needed.
• Assist international students in applying for SSN#, communicate contract requirements such as the new GTA conference, and work with the SSC to ensure on-time payment for students.
• Monitor student records to ensure all students meet the admission/appointment/enrollment requirements and communicate GTA English requirements to non-native English speakers.
• Assist the Graduate Director in assigning GTA positions and communicate assignments to both students and instructors of records.
• Maintain GTA evaluations and communicate unsatisfactory evaluations to central HR as needed.
10% Seminar:
• Work with the faculty coordinator and the Graduate Director to organize the C&PE 800: Graduate Seminar schedule each fall and spring.
• Coordinate speaker visits, including assisting in making travel arrangements for external speakers, organizing itineraries, creating and distributing announcement flyers, posting abstracts on the course and department website, emailing reminders to students and faculty, collecting and filing all reimbursement receipts with the ETE-SSC financial specialist, sending post-contact emails to external speakers to ensure they have turned in all their receipts and paperwork, and tracking to make sure speakers are reimbursed in a timely manner.
• Help organize workshops and trainings for seminar weeks without an external speaker.
5% Meetings and Other Duties as Assigned:
• Attend meetings and seminars presented by the graduate school, school of engineering, or other KU departments to maintain knowledge of the graduate admission standards and enrollment/appointment requirements for domestic and international students.
• Work closely with International Student Services and the Applied English Center as needed to ensure that international students meet all admission/appointment/enrollment requirements. Maintain email distribution lists for graduate students and seminar notification.
• Work with Graduate Director to coordinate graduate student office space and mailbox assignments and organize graduate student related committee meetings as required by the Graduate Director.
• Work on special projects or other duties related to graduate students and programs as assigned by the Graduate Director or Chair.
Required Qualifications
• Bachelor’s degree and 3-years of relevant experience OR Master’s Degree.
• Excellent oral and written communication skills as evidenced by application materials and interview.
• Minimum of one year experience with Windows/Microsoft Office computer software (Word, Excel, PowerPoint, Access, etc.) and Adobe Acrobat.
• Experience working independently as evidenced by application materials and work history.
Preferred Qualifications
• Experience with Slate or similar software for admissions and enrollment management.
• Experience with Perceptive Content/Image Now Software.
• Experience working in a team environment.
• Strong interpersonal skills.
• Experience with Concur travel system.
• Experience working in a university environment.
• Experience working with faculty and researchers in a highly technical environment.
Additional Candidate InstructionsOnly complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references.
Review of applications will begin March 6, 2023 and continue until a qualified pool of applicants is identified. Contact Information to ApplicantsPrajna Dhar, prajnadhar@ku.edu Advertised Salary Range$43,000 Work ScheduleM – F; 8 - 5 (40 hours) Application Review Begins06-Mar-2023 Anticipated Start Date20-Mar-2023 Show more details...
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