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Newest job postings for socccd
via Chronicle Of Higher Education
posted_at: 2 days agoschedule_type: Full-time
Title:
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift
Title:
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 months
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January
30, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
SUMMARY DESCRIPTION
Under general supervision from supervisory or management staff,
performs the full range of technical tasks supporting the
preparation, processing and auditing of District payroll; applies
current federal and state regulations as well as county and
District policies in the preparation of payroll; and provides
specific payroll information to faculty, staff and students.
DISTINGUISHING CHARACTERISTICS
Employees within this class are distinguished from the Senior
Payroll Specialist in that the latter serves as a lead supervisor
over lower level payroll processing staff. Employees at the Payroll
Specialist level are fully aware of the operating procedures and
policies of the work unit. Positions in this class series may be
filled by advancement from lower level accounting classifications,
or when filled from the outside, require prior experience.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
1. Audit and prepare payroll information and time reporting
documentation; process and balance all adjustments and deductions;
ensure accuracy and completeness of time sheets, data records and
adjustment sheets; distribute, hold or cancel checks as
necessary.
2. Perform on-line computer terminal transactions to input, update
and maintain employee payroll records, reports and files; research,
calculate and process retroactive, manual or special salary
payments.
3. Collect and maintain absences reported from various departments;
reconcile absence reports with monthly timesheets; analyze absences
for compliance with policies and contact departments to resolve
discrepancies.
4. Execute a variety of complex computations involving gross pay,
retirement, taxes, vacation, sick leave and other leave balances,
voluntary deductions, and worker’s compensation payments.
5. Calculate estimated salary advances based upon anticipated
deductions, tax changes, salary modifications, terminations or
other adjustments; maintain computerized payroll system with
appropriate estimated salary amounts.
6. Complete retirement enrollment forms for all PERS eligible
employees; monitor retirement information and status reports; make
adjustments regarding STRS eligible employees in conjunction with
Orange County Department of Education Retirement Office.
7. Respond to and research questions received from employees,
outside agencies, District departments and other sources regarding
payroll processing; assist management, department payroll
coordinators, and other district staff in understanding payroll
reporting documents, and time reporting procedures.
8. Establish and maintain deadlines in accordance with Orange
County Department of Education’s payroll processing policies and
procedures; ensure coordination and reconciliation of payroll
information with Office of Human Resources staff, payroll
coordinators, and Information Systems and Services.
9. Interpret policies and procedures from bargaining unit
contracts, State Education Codes, Orange County Department of
Education, retirement agencies, and the Office of Human Resources;
respond to requests for information and assistance from employees,
management, outside agencies and the public.
10. Prepare and maintain accurate and up-to-date reports and
records on assigned activities; ensure compliance with various
federal, state and District policies, rules and regulations.
11. Perform general clerical work; type a variety of letters,
documents and requisitions; answer questions in person and over the
phone.
12. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Pertinent federal, state, county and District laws, codes,
regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and
financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll
processing.
Computer applications and software used in payroll
processing.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Ability to:
Learn various software packages for implementation and
application.
Perform difficult payroll work requiring independent judgment and
initiative.
Interpret and apply federal, state and District policies,
procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related
deductions and employee benefits.
Respond to inquiries and requests for information related to
payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding
critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
specialized training in payroll, accounting, bookkeeping or a
related field.
Experience:
Two years of responsible payroll and/or accounting
experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. At least
minimal environmental controls to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 months
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January
30, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
SUMMARY DESCRIPTION
Under general supervision from supervisory or management staff,
performs the full range of technical tasks supporting the
preparation, processing and auditing of District payroll; applies
current federal and state regulations as well as county and
District policies in the preparation of payroll; and provides
specific payroll information to faculty, staff and students.
DISTINGUISHING CHARACTERISTICS
Employees within this class are distinguished from the Senior
Payroll Specialist in that the latter serves as a lead supervisor
over lower level payroll processing staff. Employees at the Payroll
Specialist level are fully aware of the operating procedures and
policies of the work unit. Positions in this class series may be
filled by advancement from lower level accounting classifications,
or when filled from the outside, require prior experience.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
1. Audit and prepare payroll information and time reporting
documentation; process and balance all adjustments and deductions;
ensure accuracy and completeness of time sheets, data records and
adjustment sheets; distribute, hold or cancel checks as
necessary.
2. Perform on-line computer terminal transactions to input, update
and maintain employee payroll records, reports and files; research,
calculate and process retroactive, manual or special salary
payments.
3. Collect and maintain absences reported from various departments;
reconcile absence reports with monthly timesheets; analyze absences
for compliance with policies and contact departments to resolve
discrepancies.
4. Execute a variety of complex computations involving gross pay,
retirement, taxes, vacation, sick leave and other leave balances,
voluntary deductions, and worker’s compensation payments.
5. Calculate estimated salary advances based upon anticipated
deductions, tax changes, salary modifications, terminations or
other adjustments; maintain computerized payroll system with
appropriate estimated salary amounts.
6. Complete retirement enrollment forms for all PERS eligible
employees; monitor retirement information and status reports; make
adjustments regarding STRS eligible employees in conjunction with
Orange County Department of Education Retirement Office.
7. Respond to and research questions received from employees,
outside agencies, District departments and other sources regarding
payroll processing; assist management, department payroll
coordinators, and other district staff in understanding payroll
reporting documents, and time reporting procedures.
8. Establish and maintain deadlines in accordance with Orange
County Department of Education’s payroll processing policies and
procedures; ensure coordination and reconciliation of payroll
information with Office of Human Resources staff, payroll
coordinators, and Information Systems and Services.
9. Interpret policies and procedures from bargaining unit
contracts, State Education Codes, Orange County Department of
Education, retirement agencies, and the Office of Human Resources;
respond to requests for information and assistance from employees,
management, outside agencies and the public.
10. Prepare and maintain accurate and up-to-date reports and
records on assigned activities; ensure compliance with various
federal, state and District policies, rules and regulations.
11. Perform general clerical work; type a variety of letters,
documents and requisitions; answer questions in person and over the
phone.
12. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Pertinent federal, state, county and District laws, codes,
regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and
financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll
processing.
Computer applications and software used in payroll
processing.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Ability to:
Learn various software packages for implementation and
application.
Perform difficult payroll work requiring independent judgment and
initiative.
Interpret and apply federal, state and District policies,
procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related
deductions and employee benefits.
Respond to inquiries and requests for information related to
payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding
critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
specialized training in payroll, accounting, bookkeeping or a
related field.
Experience:
Two years of responsible payroll and/or accounting
experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. At least
minimal environmental controls to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via Chronicle Of Higher Education
posted_at: 2 days agoschedule_type: Part-time
Title:
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift
Title:
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
25
Percentage of Employment:
0.625%
Months of Employment:
12 Months
Salary:
Starting at $3050 per month
Required Documents:
Cover Letter and Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 121
Application materials must be received by 11:59 PM on January
25, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under supervision from assigned manager or administrator, performs
specialized and routine clerical duties in support of Payroll
operations; provides clerical support related to time reporting and
payroll records; responds to routine payroll inquiries and assists
with resolving issues.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Assists with reviewing payroll information submitted for
completeness, accuracy, and appropriate documentation; verifies
balances, entries, calculations, and postings recorded; reconciles
discrepancies and contacts employees, supervisors, and staff for
verification of information and data received.
Assists with processing applications for emergency pay, lost
warrant affidavit forms, and stale-dated warrants; distributes
payroll warrants.
Updates and maintains payroll records; codes, processes, records,
and inputs data from a variety of sources into a computerized
system to meet established payroll deadlines; inspects files,
records, reports, and databases for valid input and output of
data.
Performs clerical accounting duties involved in payroll
processing.
Gathers, examines, and prepares information for subpoenas and other
requests.
Provides primary customer service for the Payroll Department; uses
District, College, State, and Federal regulations, policies, codes,
laws, and procedures to provide accurate information and services;
answers questions, clarifies information, responds to requests, and
assists with resolving problems; explains Payroll policies and
procedures where judgment, knowledge, tact, and interpretation of
policies and procedures is necessary; assists employees with
navigating online portals utilized for Payroll related activities
and information; maintains current knowledge and stays up to date
on requirements and changes related to area of assignment;
participates in the development of new/revised procedures to
accommodate changes; maintains a working knowledge of standard
operating procedures within the area of assignment.
Performs clerical work; receives and distributes mail; identifies
and refers matters to the administrator or manager in order of
priority; orders office supplies and materials as directed; assures
the timely receipt and storage of supplies and proper functioning
of office equipment; prepares work orders, as necessary.
Composes, prepares, completes, and maintains a variety of
correspondence, documents, forms, and other materials; generates,
prepares, monitors, maintains, and reviews reports; disseminates
information as appropriate; verifies and reviews documents and
reports for completeness, accuracy, and conformance with
established regulations and procedures.
Utilizes various computer applications and software packages
including word processing, spreadsheet, and database programs;
operates a variety of office equipment and machines; learns to use
new technology as necessary to perform duties; utilizes electronic
technology to correspond with others and to maintain assigned
calendars, schedules, and appointments; may assist with
coordinating and arranging meetings.
Establishes and maintains complex, interrelated filing systems
including confidential files; collects, compiles, and records
narrative, statistical, financial data, and other information;
researches and verifies information as requested; utilizes and
maintains electronic employee record retention system.
Attends a variety of meetings, workshops, conferences,
presentations, and training sessions as required; maintains
compliance with mandatory trainings and certifications (i.e.,
FERPA, etc.) as directed by supervisor; attends and participates in
diversity, equity and inclusion trainings and events.
Abides by all confidentiality practices required by District,
College, state, and federal policies, laws, rules, and
regulations.
Establishes and maintains cooperative working relationships with
students, staff, and faculty, as well as various outside groups to
ensure efficient, effective, and correct implementation of
departmental objectives.
Prioritizes work assignments and ensures work is completed in a
timely manner.
Maintains departmental area(s) in a safe, clean, and orderly
environment; assures compliance with established safety procedures
and regulations; refers unresolved problems to supervisor.
Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Rules, regulations, laws, codes, policies, procedures, and
practices related to payroll processing.
Current office practices, procedures, methods, and computer
equipment, software, and applications related to the work,
including word processing, desktop publishing, spreadsheets, and
databases.
Principles and practices used to establish and maintain files and
information retrieval systems; principles and practice of
recordkeeping, and principles and procedures of business letter
writing and report preparation.
Techniques for providing a high level of customer service including
methods and techniques of proper telephone etiquette.
Effective written and oral communication skills including correct
English usage, grammar, spelling, punctuation, and
vocabulary.
Interpersonal skills using tact, diplomacy, patience, and
courtesy.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and
practices.
Diverse academic, socioeconomic, cultural, disability, and ethnic
backgrounds of community college students.
Techniques to facilitate effective interaction with people on an
individual or group basis.
Confidentiality requirements when dealing with personal and
sensitive student information.
Occupational hazards and standard safety policies and
procedures.
District and College organization, operations, policies, and
objectives.
Ability to:
Learn and understand the organization and operation of the Payroll
department as necessary to assume assigned responsibilities;
understand, explain, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances; work within the policies, functions, and requirements
of area of assignment.
Make arithmetical computations accurately.
Detect and research discrepancies in data and records and take
corrective action as necessary.
Communicate clearly and concisely, both orally and in writing in
English; use correct English usage, grammar, spelling, punctuation,
and vocabulary; understand and follow oral and written directions
in English; listen actively and effectively.
Develop, maintain, and foster effective working relationships
involving interactions and communications personally, by phone, and
in writing with a variety of individuals and/or groups from diverse
backgrounds on a regular, ongoing basis.
Interact extensively with and respond to requests and inquiries
from, faculty, staff, managers/administrators and outside agencies;
effectively present information in person or on the telephone to
students, staff, or the public; provide excellent customer
service.
Perform a variety of office support and clerical duties and
activities of in support of the assigned area; operate office
equipment including hardware, software, and devices supporting word
processing, database management, and spreadsheets; type or enter
data at a speed necessary for successful job performance; maintain
accurate filing, record keeping, and tracking systems; apply
excellent organization skills and attention to detail; compose and
prepare correspondence and memoranda; maintain filing systems;
prepare documentation, reports, and other written materials.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Work effectively under pressure with frequent interruptions and a
high degree of public contact on a variety of tasks concurrently
while meeting established deadlines and changing priorities;
concentrate on detailed tasks for extended periods of time; work
confidentially, independently, and collaboratively.
Exercise good judgment, discretion, and personal initiative in
resolving confidential, difficult, and sensitive situations,
according to established policies and procedures; use sound
judgment in recognizing scope of authority; maintain critical and
sensitive information, records, and reports confidentially.
Effectively utilize computer applications and equipment in the
performance of duties; adapt to changing technologies and learn
functionality of new equipment and systems.
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
Maintain the cleanliness, safety, and organization of assigned
area; ensure adherence to safe work practices and procedures;
monitor activities in assigned area and enforce policies for proper
use and behavior.
Participate in trainings and meetings on-site and off-site as
required.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
college-level coursework or specialized training in business
administration, payroll, accounting, or related field.
Experience:
Two years of increasingly responsible secretarial and clerical
experience preferably in an administrative office of a public
agency or in an educational environment. Prior payroll experience
is desirable.
License or Certificate:
Possession of a valid California driver’s license may be
necessary.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing :
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
25
Percentage of Employment:
0.625%
Months of Employment:
12 Months
Salary:
Starting at $3050 per month
Required Documents:
Cover Letter and Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 121
Application materials must be received by 11:59 PM on January
25, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under supervision from assigned manager or administrator, performs
specialized and routine clerical duties in support of Payroll
operations; provides clerical support related to time reporting and
payroll records; responds to routine payroll inquiries and assists
with resolving issues.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Assists with reviewing payroll information submitted for
completeness, accuracy, and appropriate documentation; verifies
balances, entries, calculations, and postings recorded; reconciles
discrepancies and contacts employees, supervisors, and staff for
verification of information and data received.
Assists with processing applications for emergency pay, lost
warrant affidavit forms, and stale-dated warrants; distributes
payroll warrants.
Updates and maintains payroll records; codes, processes, records,
and inputs data from a variety of sources into a computerized
system to meet established payroll deadlines; inspects files,
records, reports, and databases for valid input and output of
data.
Performs clerical accounting duties involved in payroll
processing.
Gathers, examines, and prepares information for subpoenas and other
requests.
Provides primary customer service for the Payroll Department; uses
District, College, State, and Federal regulations, policies, codes,
laws, and procedures to provide accurate information and services;
answers questions, clarifies information, responds to requests, and
assists with resolving problems; explains Payroll policies and
procedures where judgment, knowledge, tact, and interpretation of
policies and procedures is necessary; assists employees with
navigating online portals utilized for Payroll related activities
and information; maintains current knowledge and stays up to date
on requirements and changes related to area of assignment;
participates in the development of new/revised procedures to
accommodate changes; maintains a working knowledge of standard
operating procedures within the area of assignment.
Performs clerical work; receives and distributes mail; identifies
and refers matters to the administrator or manager in order of
priority; orders office supplies and materials as directed; assures
the timely receipt and storage of supplies and proper functioning
of office equipment; prepares work orders, as necessary.
Composes, prepares, completes, and maintains a variety of
correspondence, documents, forms, and other materials; generates,
prepares, monitors, maintains, and reviews reports; disseminates
information as appropriate; verifies and reviews documents and
reports for completeness, accuracy, and conformance with
established regulations and procedures.
Utilizes various computer applications and software packages
including word processing, spreadsheet, and database programs;
operates a variety of office equipment and machines; learns to use
new technology as necessary to perform duties; utilizes electronic
technology to correspond with others and to maintain assigned
calendars, schedules, and appointments; may assist with
coordinating and arranging meetings.
Establishes and maintains complex, interrelated filing systems
including confidential files; collects, compiles, and records
narrative, statistical, financial data, and other information;
researches and verifies information as requested; utilizes and
maintains electronic employee record retention system.
Attends a variety of meetings, workshops, conferences,
presentations, and training sessions as required; maintains
compliance with mandatory trainings and certifications (i.e.,
FERPA, etc.) as directed by supervisor; attends and participates in
diversity, equity and inclusion trainings and events.
Abides by all confidentiality practices required by District,
College, state, and federal policies, laws, rules, and
regulations.
Establishes and maintains cooperative working relationships with
students, staff, and faculty, as well as various outside groups to
ensure efficient, effective, and correct implementation of
departmental objectives.
Prioritizes work assignments and ensures work is completed in a
timely manner.
Maintains departmental area(s) in a safe, clean, and orderly
environment; assures compliance with established safety procedures
and regulations; refers unresolved problems to supervisor.
Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Rules, regulations, laws, codes, policies, procedures, and
practices related to payroll processing.
Current office practices, procedures, methods, and computer
equipment, software, and applications related to the work,
including word processing, desktop publishing, spreadsheets, and
databases.
Principles and practices used to establish and maintain files and
information retrieval systems; principles and practice of
recordkeeping, and principles and procedures of business letter
writing and report preparation.
Techniques for providing a high level of customer service including
methods and techniques of proper telephone etiquette.
Effective written and oral communication skills including correct
English usage, grammar, spelling, punctuation, and
vocabulary.
Interpersonal skills using tact, diplomacy, patience, and
courtesy.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and
practices.
Diverse academic, socioeconomic, cultural, disability, and ethnic
backgrounds of community college students.
Techniques to facilitate effective interaction with people on an
individual or group basis.
Confidentiality requirements when dealing with personal and
sensitive student information.
Occupational hazards and standard safety policies and
procedures.
District and College organization, operations, policies, and
objectives.
Ability to:
Learn and understand the organization and operation of the Payroll
department as necessary to assume assigned responsibilities;
understand, explain, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances; work within the policies, functions, and requirements
of area of assignment.
Make arithmetical computations accurately.
Detect and research discrepancies in data and records and take
corrective action as necessary.
Communicate clearly and concisely, both orally and in writing in
English; use correct English usage, grammar, spelling, punctuation,
and vocabulary; understand and follow oral and written directions
in English; listen actively and effectively.
Develop, maintain, and foster effective working relationships
involving interactions and communications personally, by phone, and
in writing with a variety of individuals and/or groups from diverse
backgrounds on a regular, ongoing basis.
Interact extensively with and respond to requests and inquiries
from, faculty, staff, managers/administrators and outside agencies;
effectively present information in person or on the telephone to
students, staff, or the public; provide excellent customer
service.
Perform a variety of office support and clerical duties and
activities of in support of the assigned area; operate office
equipment including hardware, software, and devices supporting word
processing, database management, and spreadsheets; type or enter
data at a speed necessary for successful job performance; maintain
accurate filing, record keeping, and tracking systems; apply
excellent organization skills and attention to detail; compose and
prepare correspondence and memoranda; maintain filing systems;
prepare documentation, reports, and other written materials.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Work effectively under pressure with frequent interruptions and a
high degree of public contact on a variety of tasks concurrently
while meeting established deadlines and changing priorities;
concentrate on detailed tasks for extended periods of time; work
confidentially, independently, and collaboratively.
Exercise good judgment, discretion, and personal initiative in
resolving confidential, difficult, and sensitive situations,
according to established policies and procedures; use sound
judgment in recognizing scope of authority; maintain critical and
sensitive information, records, and reports confidentially.
Effectively utilize computer applications and equipment in the
performance of duties; adapt to changing technologies and learn
functionality of new equipment and systems.
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
Maintain the cleanliness, safety, and organization of assigned
area; ensure adherence to safe work practices and procedures;
monitor activities in assigned area and enforce policies for proper
use and behavior.
Participate in trainings and meetings on-site and off-site as
required.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
college-level coursework or specialized training in business
administration, payroll, accounting, or related field.
Experience:
Two years of increasingly responsible secretarial and clerical
experience preferably in an administrative office of a public
agency or in an educational environment. Prior payroll experience
is desirable.
License or Certificate:
Possession of a valid California driver’s license may be
necessary.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing :
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via LinkedIn
posted_at: 1 hour agoschedule_type: Part-time
Title
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties
Title
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details.
Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards.
Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments.
Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval.
Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.
Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment.
Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment.
Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned.
Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested.
Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment.
Receive mail and identify and refer matters to the administrator in order of priority.
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.
When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines.
Perform related duties as required.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge Of
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of fiscal, statistical, and administrative record keeping.
Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.
Ability To
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.
Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
Type or enter data at a speed necessary for successful job performance.
Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial records.
Implement and maintain filing systems.
Independently compose and prepare routine correspondence and memoranda.
Train and provide work direction to others.
Establish, review, and revise office work priorities.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work effectively with minimal supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education And Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field.
Experience
Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.
License Or Certificate
A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Additional Information
$25.00/hr
Up to 25 hours per week
Schedule TBD
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details.
Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards.
Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments.
Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval.
Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.
Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment.
Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment.
Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned.
Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested.
Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment.
Receive mail and identify and refer matters to the administrator in order of priority.
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.
When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines.
Perform related duties as required.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge Of
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of fiscal, statistical, and administrative record keeping.
Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.
Ability To
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.
Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
Type or enter data at a speed necessary for successful job performance.
Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial records.
Implement and maintain filing systems.
Independently compose and prepare routine correspondence and memoranda.
Train and provide work direction to others.
Establish, review, and revise office work priorities.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work effectively with minimal supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education And Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field.
Experience
Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.
License Or Certificate
A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Additional Information
$25.00/hr
Up to 25 hours per week
Schedule TBD
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
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