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Most recent job postings at socccd
via Chronicle Of Higher Education
posted_at: 2 days agoschedule_type: Full-time
Title:
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift
Title:
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 months
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January
30, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
SUMMARY DESCRIPTION
Under general supervision from supervisory or management staff,
performs the full range of technical tasks supporting the
preparation, processing and auditing of District payroll; applies
current federal and state regulations as well as county and
District policies in the preparation of payroll; and provides
specific payroll information to faculty, staff and students.
DISTINGUISHING CHARACTERISTICS
Employees within this class are distinguished from the Senior
Payroll Specialist in that the latter serves as a lead supervisor
over lower level payroll processing staff. Employees at the Payroll
Specialist level are fully aware of the operating procedures and
policies of the work unit. Positions in this class series may be
filled by advancement from lower level accounting classifications,
or when filled from the outside, require prior experience.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
1. Audit and prepare payroll information and time reporting
documentation; process and balance all adjustments and deductions;
ensure accuracy and completeness of time sheets, data records and
adjustment sheets; distribute, hold or cancel checks as
necessary.
2. Perform on-line computer terminal transactions to input, update
and maintain employee payroll records, reports and files; research,
calculate and process retroactive, manual or special salary
payments.
3. Collect and maintain absences reported from various departments;
reconcile absence reports with monthly timesheets; analyze absences
for compliance with policies and contact departments to resolve
discrepancies.
4. Execute a variety of complex computations involving gross pay,
retirement, taxes, vacation, sick leave and other leave balances,
voluntary deductions, and worker’s compensation payments.
5. Calculate estimated salary advances based upon anticipated
deductions, tax changes, salary modifications, terminations or
other adjustments; maintain computerized payroll system with
appropriate estimated salary amounts.
6. Complete retirement enrollment forms for all PERS eligible
employees; monitor retirement information and status reports; make
adjustments regarding STRS eligible employees in conjunction with
Orange County Department of Education Retirement Office.
7. Respond to and research questions received from employees,
outside agencies, District departments and other sources regarding
payroll processing; assist management, department payroll
coordinators, and other district staff in understanding payroll
reporting documents, and time reporting procedures.
8. Establish and maintain deadlines in accordance with Orange
County Department of Education’s payroll processing policies and
procedures; ensure coordination and reconciliation of payroll
information with Office of Human Resources staff, payroll
coordinators, and Information Systems and Services.
9. Interpret policies and procedures from bargaining unit
contracts, State Education Codes, Orange County Department of
Education, retirement agencies, and the Office of Human Resources;
respond to requests for information and assistance from employees,
management, outside agencies and the public.
10. Prepare and maintain accurate and up-to-date reports and
records on assigned activities; ensure compliance with various
federal, state and District policies, rules and regulations.
11. Perform general clerical work; type a variety of letters,
documents and requisitions; answer questions in person and over the
phone.
12. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Pertinent federal, state, county and District laws, codes,
regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and
financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll
processing.
Computer applications and software used in payroll
processing.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Ability to:
Learn various software packages for implementation and
application.
Perform difficult payroll work requiring independent judgment and
initiative.
Interpret and apply federal, state and District policies,
procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related
deductions and employee benefits.
Respond to inquiries and requests for information related to
payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding
critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
specialized training in payroll, accounting, bookkeeping or a
related field.
Experience:
Two years of responsible payroll and/or accounting
experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. At least
minimal environmental controls to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Payroll Specialist...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 31, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 months
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January
30, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
SUMMARY DESCRIPTION
Under general supervision from supervisory or management staff,
performs the full range of technical tasks supporting the
preparation, processing and auditing of District payroll; applies
current federal and state regulations as well as county and
District policies in the preparation of payroll; and provides
specific payroll information to faculty, staff and students.
DISTINGUISHING CHARACTERISTICS
Employees within this class are distinguished from the Senior
Payroll Specialist in that the latter serves as a lead supervisor
over lower level payroll processing staff. Employees at the Payroll
Specialist level are fully aware of the operating procedures and
policies of the work unit. Positions in this class series may be
filled by advancement from lower level accounting classifications,
or when filled from the outside, require prior experience.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
1. Audit and prepare payroll information and time reporting
documentation; process and balance all adjustments and deductions;
ensure accuracy and completeness of time sheets, data records and
adjustment sheets; distribute, hold or cancel checks as
necessary.
2. Perform on-line computer terminal transactions to input, update
and maintain employee payroll records, reports and files; research,
calculate and process retroactive, manual or special salary
payments.
3. Collect and maintain absences reported from various departments;
reconcile absence reports with monthly timesheets; analyze absences
for compliance with policies and contact departments to resolve
discrepancies.
4. Execute a variety of complex computations involving gross pay,
retirement, taxes, vacation, sick leave and other leave balances,
voluntary deductions, and worker’s compensation payments.
5. Calculate estimated salary advances based upon anticipated
deductions, tax changes, salary modifications, terminations or
other adjustments; maintain computerized payroll system with
appropriate estimated salary amounts.
6. Complete retirement enrollment forms for all PERS eligible
employees; monitor retirement information and status reports; make
adjustments regarding STRS eligible employees in conjunction with
Orange County Department of Education Retirement Office.
7. Respond to and research questions received from employees,
outside agencies, District departments and other sources regarding
payroll processing; assist management, department payroll
coordinators, and other district staff in understanding payroll
reporting documents, and time reporting procedures.
8. Establish and maintain deadlines in accordance with Orange
County Department of Education’s payroll processing policies and
procedures; ensure coordination and reconciliation of payroll
information with Office of Human Resources staff, payroll
coordinators, and Information Systems and Services.
9. Interpret policies and procedures from bargaining unit
contracts, State Education Codes, Orange County Department of
Education, retirement agencies, and the Office of Human Resources;
respond to requests for information and assistance from employees,
management, outside agencies and the public.
10. Prepare and maintain accurate and up-to-date reports and
records on assigned activities; ensure compliance with various
federal, state and District policies, rules and regulations.
11. Perform general clerical work; type a variety of letters,
documents and requisitions; answer questions in person and over the
phone.
12. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Pertinent federal, state, county and District laws, codes,
regulations, policies and procedures.
Principles, practices and methods of accounting, auditing and
financial record keeping.
School district payroll systems and procedures.
Public retirement systems as they apply to payroll
processing.
Computer applications and software used in payroll
processing.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Ability to:
Learn various software packages for implementation and
application.
Perform difficult payroll work requiring independent judgment and
initiative.
Interpret and apply federal, state and District policies,
procedures, laws and regulations.
Maintain an accurate database for payroll reporting, related
deductions and employee benefits.
Respond to inquiries and requests for information related to
payroll and employee benefits.
Exercise good judgment and maintain confidentiality regarding
critical and sensitive information, records, and reports.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Understand and follow oral and written communications.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
specialized training in payroll, accounting, bookkeeping or a
related field.
Experience:
Two years of responsible payroll and/or accounting
experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. At least
minimal environmental controls to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing:
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via Chronicle Of Higher Education
posted_at: 2 days agoschedule_type: Part-time
Title:
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift
Title:
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
25
Percentage of Employment:
0.625%
Months of Employment:
12 Months
Salary:
Starting at $3050 per month
Required Documents:
Cover Letter and Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 121
Application materials must be received by 11:59 PM on January
25, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under supervision from assigned manager or administrator, performs
specialized and routine clerical duties in support of Payroll
operations; provides clerical support related to time reporting and
payroll records; responds to routine payroll inquiries and assists
with resolving issues.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Assists with reviewing payroll information submitted for
completeness, accuracy, and appropriate documentation; verifies
balances, entries, calculations, and postings recorded; reconciles
discrepancies and contacts employees, supervisors, and staff for
verification of information and data received.
Assists with processing applications for emergency pay, lost
warrant affidavit forms, and stale-dated warrants; distributes
payroll warrants.
Updates and maintains payroll records; codes, processes, records,
and inputs data from a variety of sources into a computerized
system to meet established payroll deadlines; inspects files,
records, reports, and databases for valid input and output of
data.
Performs clerical accounting duties involved in payroll
processing.
Gathers, examines, and prepares information for subpoenas and other
requests.
Provides primary customer service for the Payroll Department; uses
District, College, State, and Federal regulations, policies, codes,
laws, and procedures to provide accurate information and services;
answers questions, clarifies information, responds to requests, and
assists with resolving problems; explains Payroll policies and
procedures where judgment, knowledge, tact, and interpretation of
policies and procedures is necessary; assists employees with
navigating online portals utilized for Payroll related activities
and information; maintains current knowledge and stays up to date
on requirements and changes related to area of assignment;
participates in the development of new/revised procedures to
accommodate changes; maintains a working knowledge of standard
operating procedures within the area of assignment.
Performs clerical work; receives and distributes mail; identifies
and refers matters to the administrator or manager in order of
priority; orders office supplies and materials as directed; assures
the timely receipt and storage of supplies and proper functioning
of office equipment; prepares work orders, as necessary.
Composes, prepares, completes, and maintains a variety of
correspondence, documents, forms, and other materials; generates,
prepares, monitors, maintains, and reviews reports; disseminates
information as appropriate; verifies and reviews documents and
reports for completeness, accuracy, and conformance with
established regulations and procedures.
Utilizes various computer applications and software packages
including word processing, spreadsheet, and database programs;
operates a variety of office equipment and machines; learns to use
new technology as necessary to perform duties; utilizes electronic
technology to correspond with others and to maintain assigned
calendars, schedules, and appointments; may assist with
coordinating and arranging meetings.
Establishes and maintains complex, interrelated filing systems
including confidential files; collects, compiles, and records
narrative, statistical, financial data, and other information;
researches and verifies information as requested; utilizes and
maintains electronic employee record retention system.
Attends a variety of meetings, workshops, conferences,
presentations, and training sessions as required; maintains
compliance with mandatory trainings and certifications (i.e.,
FERPA, etc.) as directed by supervisor; attends and participates in
diversity, equity and inclusion trainings and events.
Abides by all confidentiality practices required by District,
College, state, and federal policies, laws, rules, and
regulations.
Establishes and maintains cooperative working relationships with
students, staff, and faculty, as well as various outside groups to
ensure efficient, effective, and correct implementation of
departmental objectives.
Prioritizes work assignments and ensures work is completed in a
timely manner.
Maintains departmental area(s) in a safe, clean, and orderly
environment; assures compliance with established safety procedures
and regulations; refers unresolved problems to supervisor.
Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Rules, regulations, laws, codes, policies, procedures, and
practices related to payroll processing.
Current office practices, procedures, methods, and computer
equipment, software, and applications related to the work,
including word processing, desktop publishing, spreadsheets, and
databases.
Principles and practices used to establish and maintain files and
information retrieval systems; principles and practice of
recordkeeping, and principles and procedures of business letter
writing and report preparation.
Techniques for providing a high level of customer service including
methods and techniques of proper telephone etiquette.
Effective written and oral communication skills including correct
English usage, grammar, spelling, punctuation, and
vocabulary.
Interpersonal skills using tact, diplomacy, patience, and
courtesy.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and
practices.
Diverse academic, socioeconomic, cultural, disability, and ethnic
backgrounds of community college students.
Techniques to facilitate effective interaction with people on an
individual or group basis.
Confidentiality requirements when dealing with personal and
sensitive student information.
Occupational hazards and standard safety policies and
procedures.
District and College organization, operations, policies, and
objectives.
Ability to:
Learn and understand the organization and operation of the Payroll
department as necessary to assume assigned responsibilities;
understand, explain, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances; work within the policies, functions, and requirements
of area of assignment.
Make arithmetical computations accurately.
Detect and research discrepancies in data and records and take
corrective action as necessary.
Communicate clearly and concisely, both orally and in writing in
English; use correct English usage, grammar, spelling, punctuation,
and vocabulary; understand and follow oral and written directions
in English; listen actively and effectively.
Develop, maintain, and foster effective working relationships
involving interactions and communications personally, by phone, and
in writing with a variety of individuals and/or groups from diverse
backgrounds on a regular, ongoing basis.
Interact extensively with and respond to requests and inquiries
from, faculty, staff, managers/administrators and outside agencies;
effectively present information in person or on the telephone to
students, staff, or the public; provide excellent customer
service.
Perform a variety of office support and clerical duties and
activities of in support of the assigned area; operate office
equipment including hardware, software, and devices supporting word
processing, database management, and spreadsheets; type or enter
data at a speed necessary for successful job performance; maintain
accurate filing, record keeping, and tracking systems; apply
excellent organization skills and attention to detail; compose and
prepare correspondence and memoranda; maintain filing systems;
prepare documentation, reports, and other written materials.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Work effectively under pressure with frequent interruptions and a
high degree of public contact on a variety of tasks concurrently
while meeting established deadlines and changing priorities;
concentrate on detailed tasks for extended periods of time; work
confidentially, independently, and collaboratively.
Exercise good judgment, discretion, and personal initiative in
resolving confidential, difficult, and sensitive situations,
according to established policies and procedures; use sound
judgment in recognizing scope of authority; maintain critical and
sensitive information, records, and reports confidentially.
Effectively utilize computer applications and equipment in the
performance of duties; adapt to changing technologies and learn
functionality of new equipment and systems.
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
Maintain the cleanliness, safety, and organization of assigned
area; ensure adherence to safe work practices and procedures;
monitor activities in assigned area and enforce policies for proper
use and behavior.
Participate in trainings and meetings on-site and off-site as
required.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
college-level coursework or specialized training in business
administration, payroll, accounting, or related field.
Experience:
Two years of increasingly responsible secretarial and clerical
experience preferably in an administrative office of a public
agency or in an educational environment. Prior payroll experience
is desirable.
License or Certificate:
Possession of a valid California driver’s license may be
necessary.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing :
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Payroll Assistant...
Job Category:
CSEA
Job Opening Date:
January 03, 2024
Job Closing Date:
January 26, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Payroll
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
9:00am - 2:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
25
Percentage of Employment:
0.625%
Months of Employment:
12 Months
Salary:
Starting at $3050 per month
Required Documents:
Cover Letter and Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 121
Application materials must be received by 11:59 PM on January
25, 2024
Required Documents: Resume & Cover Letter
Applications missing the required documents will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under supervision from assigned manager or administrator, performs
specialized and routine clerical duties in support of Payroll
operations; provides clerical support related to time reporting and
payroll records; responds to routine payroll inquiries and assists
with resolving issues.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Assists with reviewing payroll information submitted for
completeness, accuracy, and appropriate documentation; verifies
balances, entries, calculations, and postings recorded; reconciles
discrepancies and contacts employees, supervisors, and staff for
verification of information and data received.
Assists with processing applications for emergency pay, lost
warrant affidavit forms, and stale-dated warrants; distributes
payroll warrants.
Updates and maintains payroll records; codes, processes, records,
and inputs data from a variety of sources into a computerized
system to meet established payroll deadlines; inspects files,
records, reports, and databases for valid input and output of
data.
Performs clerical accounting duties involved in payroll
processing.
Gathers, examines, and prepares information for subpoenas and other
requests.
Provides primary customer service for the Payroll Department; uses
District, College, State, and Federal regulations, policies, codes,
laws, and procedures to provide accurate information and services;
answers questions, clarifies information, responds to requests, and
assists with resolving problems; explains Payroll policies and
procedures where judgment, knowledge, tact, and interpretation of
policies and procedures is necessary; assists employees with
navigating online portals utilized for Payroll related activities
and information; maintains current knowledge and stays up to date
on requirements and changes related to area of assignment;
participates in the development of new/revised procedures to
accommodate changes; maintains a working knowledge of standard
operating procedures within the area of assignment.
Performs clerical work; receives and distributes mail; identifies
and refers matters to the administrator or manager in order of
priority; orders office supplies and materials as directed; assures
the timely receipt and storage of supplies and proper functioning
of office equipment; prepares work orders, as necessary.
Composes, prepares, completes, and maintains a variety of
correspondence, documents, forms, and other materials; generates,
prepares, monitors, maintains, and reviews reports; disseminates
information as appropriate; verifies and reviews documents and
reports for completeness, accuracy, and conformance with
established regulations and procedures.
Utilizes various computer applications and software packages
including word processing, spreadsheet, and database programs;
operates a variety of office equipment and machines; learns to use
new technology as necessary to perform duties; utilizes electronic
technology to correspond with others and to maintain assigned
calendars, schedules, and appointments; may assist with
coordinating and arranging meetings.
Establishes and maintains complex, interrelated filing systems
including confidential files; collects, compiles, and records
narrative, statistical, financial data, and other information;
researches and verifies information as requested; utilizes and
maintains electronic employee record retention system.
Attends a variety of meetings, workshops, conferences,
presentations, and training sessions as required; maintains
compliance with mandatory trainings and certifications (i.e.,
FERPA, etc.) as directed by supervisor; attends and participates in
diversity, equity and inclusion trainings and events.
Abides by all confidentiality practices required by District,
College, state, and federal policies, laws, rules, and
regulations.
Establishes and maintains cooperative working relationships with
students, staff, and faculty, as well as various outside groups to
ensure efficient, effective, and correct implementation of
departmental objectives.
Prioritizes work assignments and ensures work is completed in a
timely manner.
Maintains departmental area(s) in a safe, clean, and orderly
environment; assures compliance with established safety procedures
and regulations; refers unresolved problems to supervisor.
Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Rules, regulations, laws, codes, policies, procedures, and
practices related to payroll processing.
Current office practices, procedures, methods, and computer
equipment, software, and applications related to the work,
including word processing, desktop publishing, spreadsheets, and
databases.
Principles and practices used to establish and maintain files and
information retrieval systems; principles and practice of
recordkeeping, and principles and procedures of business letter
writing and report preparation.
Techniques for providing a high level of customer service including
methods and techniques of proper telephone etiquette.
Effective written and oral communication skills including correct
English usage, grammar, spelling, punctuation, and
vocabulary.
Interpersonal skills using tact, diplomacy, patience, and
courtesy.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and
practices.
Diverse academic, socioeconomic, cultural, disability, and ethnic
backgrounds of community college students.
Techniques to facilitate effective interaction with people on an
individual or group basis.
Confidentiality requirements when dealing with personal and
sensitive student information.
Occupational hazards and standard safety policies and
procedures.
District and College organization, operations, policies, and
objectives.
Ability to:
Learn and understand the organization and operation of the Payroll
department as necessary to assume assigned responsibilities;
understand, explain, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances; work within the policies, functions, and requirements
of area of assignment.
Make arithmetical computations accurately.
Detect and research discrepancies in data and records and take
corrective action as necessary.
Communicate clearly and concisely, both orally and in writing in
English; use correct English usage, grammar, spelling, punctuation,
and vocabulary; understand and follow oral and written directions
in English; listen actively and effectively.
Develop, maintain, and foster effective working relationships
involving interactions and communications personally, by phone, and
in writing with a variety of individuals and/or groups from diverse
backgrounds on a regular, ongoing basis.
Interact extensively with and respond to requests and inquiries
from, faculty, staff, managers/administrators and outside agencies;
effectively present information in person or on the telephone to
students, staff, or the public; provide excellent customer
service.
Perform a variety of office support and clerical duties and
activities of in support of the assigned area; operate office
equipment including hardware, software, and devices supporting word
processing, database management, and spreadsheets; type or enter
data at a speed necessary for successful job performance; maintain
accurate filing, record keeping, and tracking systems; apply
excellent organization skills and attention to detail; compose and
prepare correspondence and memoranda; maintain filing systems;
prepare documentation, reports, and other written materials.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Work effectively under pressure with frequent interruptions and a
high degree of public contact on a variety of tasks concurrently
while meeting established deadlines and changing priorities;
concentrate on detailed tasks for extended periods of time; work
confidentially, independently, and collaboratively.
Exercise good judgment, discretion, and personal initiative in
resolving confidential, difficult, and sensitive situations,
according to established policies and procedures; use sound
judgment in recognizing scope of authority; maintain critical and
sensitive information, records, and reports confidentially.
Effectively utilize computer applications and equipment in the
performance of duties; adapt to changing technologies and learn
functionality of new equipment and systems.
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
Maintain the cleanliness, safety, and organization of assigned
area; ensure adherence to safe work practices and procedures;
monitor activities in assigned area and enforce policies for proper
use and behavior.
Participate in trainings and meetings on-site and off-site as
required.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by
college-level coursework or specialized training in business
administration, payroll, accounting, or related field.
Experience:
Two years of increasingly responsible secretarial and clerical
experience preferably in an administrative office of a public
agency or in an educational environment. Prior payroll experience
is desirable.
License or Certificate:
Possession of a valid California driver’s license may be
necessary.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange
information.
Vision:
See in the normal visual range with or without correction.
Hearing :
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via LinkedIn
posted_at: 1 hour agoschedule_type: Part-time
Title
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties
Title
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details.
Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards.
Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments.
Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval.
Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.
Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment.
Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment.
Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned.
Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested.
Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment.
Receive mail and identify and refer matters to the administrator in order of priority.
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.
When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines.
Perform related duties as required.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge Of
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of fiscal, statistical, and administrative record keeping.
Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.
Ability To
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.
Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
Type or enter data at a speed necessary for successful job performance.
Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial records.
Implement and maintain filing systems.
Independently compose and prepare routine correspondence and memoranda.
Train and provide work direction to others.
Establish, review, and revise office work priorities.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work effectively with minimal supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education And Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field.
Experience
Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.
License Or Certificate
A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Additional Information
$25.00/hr
Up to 25 hours per week
Schedule TBD
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
Project Specialist (IVC College Corps...
Job Category
NBU
Job Opening Date
January 04, 2024
Job Closing Date
June 30, 2024
Locations:
Irvine Valley College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
REPRESENTATIVE DUTIES
Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details.
Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards.
Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments.
Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval.
Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.
Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment.
Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment.
Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned.
Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested.
Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment.
Receive mail and identify and refer matters to the administrator in order of priority.
Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.
When assigned to an instructional division: may assist in the development of the schedule of classes; may participate in the process for the development of new courses/curriculum and/or program offerings and assist in keeping current programs up-to-date; may assist in coordinating the use of facilities assigned to the division; may assist with the process to audit and facilitate submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines.
Perform related duties as required.
Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge Of
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of business letter writing.
Principles and practices used to establish and maintain files and information retrieval systems.
Principles, practices and procedures of fiscal, statistical, and administrative record keeping.
Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
Basic research methods and techniques.
Work organization and basic office management principles and practices.
English usage, grammar, spelling, punctuation, and vocabulary.
Ability To
Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.
Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.
Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.
Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
Type or enter data at a speed necessary for successful job performance.
Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial records.
Implement and maintain filing systems.
Independently compose and prepare routine correspondence and memoranda.
Train and provide work direction to others.
Establish, review, and revise office work priorities.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work effectively with minimal supervision.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education And Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training
Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field.
Experience
Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.
License Or Certificate
A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Additional Information
$25.00/hr
Up to 25 hours per week
Schedule TBD
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
via Snagajob
posted_at: 3 days agoschedule_type: Full-time and Part-time
Saddleback College
Program Assistant, Categorical...
Job Category: CSEA
Job Opening Date: December 19, 2023
Location: Saddleback College
Work Location: Mission Viejo, CA
Department: Foster and Kinship Care Education
Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type: Monthly
Work Days: Tuesday - Friday
Work Hours: Tues - Thurs 9:00 am - 4:00
Saddleback College
Program Assistant, Categorical...
Job Category: CSEA
Job Opening Date: December 19, 2023
Location: Saddleback College
Work Location: Mission Viejo, CA
Department: Foster and Kinship Care Education
Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type: Monthly
Work Days: Tuesday - Friday
Work Hours: Tues - Thurs 9:00 am - 4:00 pm with 30 minute meal period; Fri 9:00 am - 3:00 pm with 30 minute meal period (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week: 25
Percentage of Employment: 62.50%
Months of Employment: 12
Salary: Starting salary at $2,831.25 per month
Required Documents: Resume required; Transcripts optional
Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 118
Initial Screening Date: January 22, 2024
This position is categorically funded. Employment in this position is contingent upon 100% funding by the California Community College State Chancellor's Office.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general supervision, provides word processing and other computer operation services in support of the assigned grant funded program; performs a variety of administrative office support duties of a general or specialized nature; and provides information and assistance to students, faculty, staff, and the general public. May provide training and work direction to student workers if assigned.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The incumbent works with students and faculty to implement the activities of a grant program. Duties include assisting faculty and classified staff by performing word processing and other administrative support functions that further the goals of the grant program and support division-wide activities and duties.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
• Provide word processing and other computer operation services in support of the assigned grant funded program; produce letters, manuals, syllabi, handbooks, course materials, board agendas, position announcements and reports; create and maintain originals of documents; distribute finished materials as appropriate.
• Participate in preparing a variety of required and comprehensive reports within the assigned grant funded area.
• Serve as receptionist for assigned grant funded program; receive office and telephone callers; provide material and information in response to requests for information related to program; convey telephone messages; refer callers to appropriate staff for further assistance as needed.
• Follow up on registration problems for the assigned grant funded area; respond to questions and inquiries from students regarding registration guidelines and procedures.
• Provide assistance to students and staff in the orientation process; attend orientation meetings, collect student paperwork, make copies of documents as necessary and respond to questions and inquiries.
• Proctor tests to students within the program; inform students of directions; maintain a quiet testing environment for students, and ensure security of test materials; maintain confidentiality of confidential and/or sensitive matters with regard to test proctoring.
• Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information.
• Design, develop and prepare a variety of graphics, brochures, flyers, charts and other documents utilizing desktop publishing hardware and software.
• Maintain accurate and up-to-date files and records for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; organize and maintain filing systems.
• Provide program information to students and faculty; assist in preparing program materials; receive, sort, and deliver materials.
• Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Current word processing, spreadsheet and database programs, methods, and techniques.
• Basic principles of business letter writing and basic report preparation.
• Methods and standards used in processing College paperwork.
• Principles and practices used to establish and maintain files and information retrieval systems.
• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Principles and practices of public relations.
• Work organization principles and practices.
• English usage, grammar, spelling, punctuation, and vocabulary.
Ability to:
• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general administrative and office policies and procedures.
• Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office.
• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public.
• Proctor tests and examinations, maintaining confidentiality of information.
• Use sound judgment in recognizing scope of authority.
• Type or enter data at a speed necessary for successful job performance.
• Compile and organize data and information.
• Maintain filing systems.
• Exercise good judgment in maintaining information, records, and reports.
• Plan and organize work to meet schedules and changing deadlines.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade. Completion of college level course work in business administration or a related field is highly desirable.
Experience:
Two years of specialized clerical or office experience preferably involving extensive public contact.
License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application for a posting by 11:59 p.m., Pacific Standard Time, by the deadline, along with any required documents, in order to be considered for the position Show more details...
Program Assistant, Categorical...
Job Category: CSEA
Job Opening Date: December 19, 2023
Location: Saddleback College
Work Location: Mission Viejo, CA
Department: Foster and Kinship Care Education
Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type: Monthly
Work Days: Tuesday - Friday
Work Hours: Tues - Thurs 9:00 am - 4:00 pm with 30 minute meal period; Fri 9:00 am - 3:00 pm with 30 minute meal period (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week: 25
Percentage of Employment: 62.50%
Months of Employment: 12
Salary: Starting salary at $2,831.25 per month
Required Documents: Resume required; Transcripts optional
Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 118
Initial Screening Date: January 22, 2024
This position is categorically funded. Employment in this position is contingent upon 100% funding by the California Community College State Chancellor's Office.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general supervision, provides word processing and other computer operation services in support of the assigned grant funded program; performs a variety of administrative office support duties of a general or specialized nature; and provides information and assistance to students, faculty, staff, and the general public. May provide training and work direction to student workers if assigned.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The incumbent works with students and faculty to implement the activities of a grant program. Duties include assisting faculty and classified staff by performing word processing and other administrative support functions that further the goals of the grant program and support division-wide activities and duties.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
• Provide word processing and other computer operation services in support of the assigned grant funded program; produce letters, manuals, syllabi, handbooks, course materials, board agendas, position announcements and reports; create and maintain originals of documents; distribute finished materials as appropriate.
• Participate in preparing a variety of required and comprehensive reports within the assigned grant funded area.
• Serve as receptionist for assigned grant funded program; receive office and telephone callers; provide material and information in response to requests for information related to program; convey telephone messages; refer callers to appropriate staff for further assistance as needed.
• Follow up on registration problems for the assigned grant funded area; respond to questions and inquiries from students regarding registration guidelines and procedures.
• Provide assistance to students and staff in the orientation process; attend orientation meetings, collect student paperwork, make copies of documents as necessary and respond to questions and inquiries.
• Proctor tests to students within the program; inform students of directions; maintain a quiet testing environment for students, and ensure security of test materials; maintain confidentiality of confidential and/or sensitive matters with regard to test proctoring.
• Verify and review materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information.
• Design, develop and prepare a variety of graphics, brochures, flyers, charts and other documents utilizing desktop publishing hardware and software.
• Maintain accurate and up-to-date files and records for assigned program; develop and monitor various logs, accounts, and files for current and accurate information; verify accuracy of information, researching discrepancies and recording information; organize and maintain filing systems.
• Provide program information to students and faculty; assist in preparing program materials; receive, sort, and deliver materials.
• Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Current word processing, spreadsheet and database programs, methods, and techniques.
• Basic principles of business letter writing and basic report preparation.
• Methods and standards used in processing College paperwork.
• Principles and practices used to establish and maintain files and information retrieval systems.
• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Principles and practices of public relations.
• Work organization principles and practices.
• English usage, grammar, spelling, punctuation, and vocabulary.
Ability to:
• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general administrative and office policies and procedures.
• Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office.
• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public.
• Proctor tests and examinations, maintaining confidentiality of information.
• Use sound judgment in recognizing scope of authority.
• Type or enter data at a speed necessary for successful job performance.
• Compile and organize data and information.
• Maintain filing systems.
• Exercise good judgment in maintaining information, records, and reports.
• Plan and organize work to meet schedules and changing deadlines.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade. Completion of college level course work in business administration or a related field is highly desirable.
Experience:
Two years of specialized clerical or office experience preferably involving extensive public contact.
License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application for a posting by 11:59 p.m., Pacific Standard Time, by the deadline, along with any required documents, in order to be considered for the position Show more details...
via LinkedIn
posted_at: 1 hour agoschedule_type: Part-time
Title
Federal Work Study (FWS-SC...
Job Category
Students
Job Opening Date
January 03, 2024
Job Closing Date
Locations:
Saddleback College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
Applicant must be pre-qualified to participate in Federal Work-Study by the Financial Aid Office at Saddleback
Title
Federal Work Study (FWS-SC...
Job Category
Students
Job Opening Date
January 03, 2024
Job Closing Date
Locations:
Saddleback College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
Applicant must be pre-qualified to participate in Federal Work-Study by the Financial Aid Office at Saddleback College in order to apply for this position.
Search Coordinator: Claire Tracey
Anticipated Duration: Financial Aid Award Year
To Assist Permanent Staff With Following Activities And Duties
• Greeting guests
• Answering phones and take accurate messages
• Assisting students, staff and faculty by providing proper information about the department/division/college
• Distribution of divisional information to student, guests, and employees
• Preparing including duplicating and organization of materials used.
Additional Information
$17.00+/hr
Up to 20 hours per week
Schedule TBD.
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
Federal Work Study (FWS-SC...
Job Category
Students
Job Opening Date
January 03, 2024
Job Closing Date
Locations:
Saddleback College
Department
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Type
Hourly
Hours Per Week
0
Job Description
Applicant must be pre-qualified to participate in Federal Work-Study by the Financial Aid Office at Saddleback College in order to apply for this position.
Search Coordinator: Claire Tracey
Anticipated Duration: Financial Aid Award Year
To Assist Permanent Staff With Following Activities And Duties
• Greeting guests
• Answering phones and take accurate messages
• Assisting students, staff and faculty by providing proper information about the department/division/college
• Distribution of divisional information to student, guests, and employees
• Preparing including duplicating and organization of materials used.
Additional Information
$17.00+/hr
Up to 20 hours per week
Schedule TBD.
On-site only
This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.
Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.
Inclusion, Diversity, And Equity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
Worksite: NBU employees are limited to working in a single position in one department/site
Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.
160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.
Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th.
California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.
Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.
Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.
Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.
Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.
Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).
Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.
Special Covid-19 Notice
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information .
Notice To All Candidates For Employment
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
Disability Accommodations
If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .
Campus Crime And Safety Awareness
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.
Please Note
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Diversity, Equity, Inclusion, And Equal Employment Opportunity
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position Show more details...
via Chronicle Of Higher Education
posted_at: 23 days agoschedule_type: Full-time
Title:
Human Resources Specialist...
Job Category:
CSEA
Job Opening Date:
December 13, 2023
Job Closing Date:
January 09, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Human Resources Operations
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am
Title:
Human Resources Specialist...
Job Category:
CSEA
Job Opening Date:
December 13, 2023
Job Closing Date:
January 09, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Human Resources Operations
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 Months
Salary:
Starting at $5,663 per month
Required Documents:
Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January 8,
2024
Required Document: Resume
Applications missing the required document will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under direction from the Executive Director, Human Resources
Employer/Employee Relations, performs a variety of complex,
technical and paraprofessional duties involved in human resources
program areas including recruitment and selection, compensation,
employee training, catastrophic leave, equal employment opportunity
and special programs for classified and certificated personnel;
provides administrative and clerical support to administrative
staff.
DISTINGUISHING CHARACTERISTICS
This is the journey level class within the Human Resources
Specialist series. Employees within this class are distinguished
from the Senior Human Resources Specialist in that the latter
provides lead direction to Human Resources Specialist positions and
collaborates with the Executive Director, Human Resources
Employer/Employee Relations, in the development of scope, issues
and deadlines within the framework of standard policies and
procedures. Employees at the Human Resources Specialist level
participate in a variety of duties requiring independent judgment
in the application of established personnel policies and
procedures.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Interpret human resources policies and procedures; respond to
requests for information and assistance from employees, management,
outside agencies and the public; answer questions regarding the
nature of employment vacancies within the District.
Assist in developing and implementing recruitment programs; prepare
job bulletins, announcements and recruitment information; schedule
interview appointments; conduct reference checks; extend employment
offers; inform applicants of rejection as directed.
Conduct orientation for members of hiring committees; instruct
committee members in the on-line screening process and provide
assistance throughout the recruitment process; interpret and review
hiring policies; prepare detailed and statistical reports and
orientation packets.
Evaluate and verify applicant transcripts and work experience to
determine eligibility and salary placement, appropriate minimum
qualifications and equivalency determination.
Assess on-line employment applications for completeness and minimum
qualifications; contact applicants who need to submit supporting
documents; assist applicants with on-line application processes;
route applications to appropriate division offices.
Serve as Equal Employment Opportunity representative for assigned
recruitments; ensure compliance with State and Federal EEO laws and
District hiring policies; monitor applicant screening process;
verify screening sheets for accuracy in consultation with the
committee chair.
Maintain current short-term and substitute lists for classified
personnel; review requisitions and applications; contact short-term
and/or substitutes for job assignments; maintain detailed records
related to short-term and/or substitute employees and ensure that
required documentation and pay information is received and/or
processed accurately.
Ensure proper completion and verify accuracy of various employment
forms and hiring documents in accordance with federal and state
laws and District policies; ensure compliance with immigration
regulations.
Conduct and/or assist with new hire orientations for all new
personnel; meet with new employees to explain District policies and
contract provisions; prepare and input new information into the
HRIS database; audit and distribute required information to payroll
and other appropriate personnel.
Evaluate, review and monitor various employee leaves of absence to
remain current on employee return dates and status of employment;
evaluate eligibility for application of various federal and state
laws; provide timely notification to employee of approved leave
request and process related paperwork; input information into HRIS
database.
Participate in job fairs; travel to various locations to represent
the District in the recruitment of potential academic and
classified positions; set up District display and tables; respond
to questions and inquiries from the public and provide appropriate
employment information.
Maintain confidential personnel records; record and update employee
status changes; assure proper authorization of salary increases,
assignment changes, resignations, retirements, leave requests,
leaves of absence and terminations; audit personnel records to
ensure completion of performance evaluations; process and file
employee performance evaluations.
Receive notification of educational units completed from academic
employees; research and verify applicability of course work, grades
and credits earned; compute required salary adjustments,
appropriate contract provisions, and post to personal records.
Respond to questions from District employees regarding employment
practices, policies and procedures; as assigned, develop and
provide in-house training programs to ensure District employees
understand and comply with various employment laws.
Prepare word processing documents such as agendas, forms,
correspondence and salary schedules related to assigned activities;
assemble packets for various committee meetings.
Generate a variety of detailed and confidential reports; evaluate
all reports for integrity and accuracy of data; conduct research on
current and archived human resource and payroll data as
needed.
Research, compile, prepare, proofread and format detailed data for
the monthly agenda; compose biographies for new employees; maintain
backup documents for monthly Board agendas.
Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Fundamental principles and practices of human resource
administration including recruitment, equal employment opportunity
practices, leave benefits administration, compensation and labor
relations.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Principles and procedures of confidential record keeping and
filing.
District personnel policies and procedures.
Principles of business letter writing and basic report
preparation.
Pertinent federal, state, and local codes, laws, and regulations
pertaining to human resource employment operations and
practices.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Ability to:
Perform a variety of technical and paraprofessional duties related
to the human resource function.
Develop and implement recruitment programs.
Screen and process employment applications and other related
documents.
Provide technical training, information and assistance to others
concerning employment laws, policies and procedures.
Ensure proper completion and verify accuracy of various employment
forms and hiring documents.
Interpret and apply applicable federal, state, and local laws,
codes, and regulations.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Work confidentially with discretion.
Understand and follow oral and written instructions.
Compile data, maintain records and files, and participate in the
preparation of administrative or technical reports.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the
course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to two years of college level course work in human
resources, business administration or a related field.
Experience:
Two years of clerical and technical experience in the human
resources field, preferably in a community college district.
License or Certificate:
A valid California driver’s license, and proof of automobile
insurability.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment: Work is performed primarily in a standard
office setting. Duties are typically performed at a desk or
computer terminal; subject to noise from office equipment
operation; frequent interruptions and contact in person and on the
telephone with academic and classified staff and others. At least
minimal environmental controls are in place to assure health and
comfort.
Physical: Primary functions require sufficient physical
ability and mobility to work in an office setting; to stand or sit
for prolonged periods of time; to occasionally stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light
to moderate amounts of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including
use of a computer keyboard; and to verbally communicate to exchange
information. Vision: See in the normal visual range with or without
correction. Hearing: Hear in the normal audio range with or without
correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Human Resources Specialist...
Job Category:
CSEA
Job Opening Date:
December 13, 2023
Job Closing Date:
January 09, 2024
Location:
District Services
Work Location:
Mission Viejo, CA
Department:
Human Resources Operations
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00am - 5:00pm (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12 Months
Salary:
Starting at $5,663 per month
Required Documents:
Resume
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Application materials must be received by 11:59 PM on January 8,
2024
Required Document: Resume
Applications missing the required document will not be
considered.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under direction from the Executive Director, Human Resources
Employer/Employee Relations, performs a variety of complex,
technical and paraprofessional duties involved in human resources
program areas including recruitment and selection, compensation,
employee training, catastrophic leave, equal employment opportunity
and special programs for classified and certificated personnel;
provides administrative and clerical support to administrative
staff.
DISTINGUISHING CHARACTERISTICS
This is the journey level class within the Human Resources
Specialist series. Employees within this class are distinguished
from the Senior Human Resources Specialist in that the latter
provides lead direction to Human Resources Specialist positions and
collaborates with the Executive Director, Human Resources
Employer/Employee Relations, in the development of scope, issues
and deadlines within the framework of standard policies and
procedures. Employees at the Human Resources Specialist level
participate in a variety of duties requiring independent judgment
in the application of established personnel policies and
procedures.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Interpret human resources policies and procedures; respond to
requests for information and assistance from employees, management,
outside agencies and the public; answer questions regarding the
nature of employment vacancies within the District.
Assist in developing and implementing recruitment programs; prepare
job bulletins, announcements and recruitment information; schedule
interview appointments; conduct reference checks; extend employment
offers; inform applicants of rejection as directed.
Conduct orientation for members of hiring committees; instruct
committee members in the on-line screening process and provide
assistance throughout the recruitment process; interpret and review
hiring policies; prepare detailed and statistical reports and
orientation packets.
Evaluate and verify applicant transcripts and work experience to
determine eligibility and salary placement, appropriate minimum
qualifications and equivalency determination.
Assess on-line employment applications for completeness and minimum
qualifications; contact applicants who need to submit supporting
documents; assist applicants with on-line application processes;
route applications to appropriate division offices.
Serve as Equal Employment Opportunity representative for assigned
recruitments; ensure compliance with State and Federal EEO laws and
District hiring policies; monitor applicant screening process;
verify screening sheets for accuracy in consultation with the
committee chair.
Maintain current short-term and substitute lists for classified
personnel; review requisitions and applications; contact short-term
and/or substitutes for job assignments; maintain detailed records
related to short-term and/or substitute employees and ensure that
required documentation and pay information is received and/or
processed accurately.
Ensure proper completion and verify accuracy of various employment
forms and hiring documents in accordance with federal and state
laws and District policies; ensure compliance with immigration
regulations.
Conduct and/or assist with new hire orientations for all new
personnel; meet with new employees to explain District policies and
contract provisions; prepare and input new information into the
HRIS database; audit and distribute required information to payroll
and other appropriate personnel.
Evaluate, review and monitor various employee leaves of absence to
remain current on employee return dates and status of employment;
evaluate eligibility for application of various federal and state
laws; provide timely notification to employee of approved leave
request and process related paperwork; input information into HRIS
database.
Participate in job fairs; travel to various locations to represent
the District in the recruitment of potential academic and
classified positions; set up District display and tables; respond
to questions and inquiries from the public and provide appropriate
employment information.
Maintain confidential personnel records; record and update employee
status changes; assure proper authorization of salary increases,
assignment changes, resignations, retirements, leave requests,
leaves of absence and terminations; audit personnel records to
ensure completion of performance evaluations; process and file
employee performance evaluations.
Receive notification of educational units completed from academic
employees; research and verify applicability of course work, grades
and credits earned; compute required salary adjustments,
appropriate contract provisions, and post to personal records.
Respond to questions from District employees regarding employment
practices, policies and procedures; as assigned, develop and
provide in-house training programs to ensure District employees
understand and comply with various employment laws.
Prepare word processing documents such as agendas, forms,
correspondence and salary schedules related to assigned activities;
assemble packets for various committee meetings.
Generate a variety of detailed and confidential reports; evaluate
all reports for integrity and accuracy of data; conduct research on
current and archived human resource and payroll data as
needed.
Research, compile, prepare, proofread and format detailed data for
the monthly agenda; compose biographies for new employees; maintain
backup documents for monthly Board agendas.
Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Fundamental principles and practices of human resource
administration including recruitment, equal employment opportunity
practices, leave benefits administration, compensation and labor
relations.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Principles and procedures of confidential record keeping and
filing.
District personnel policies and procedures.
Principles of business letter writing and basic report
preparation.
Pertinent federal, state, and local codes, laws, and regulations
pertaining to human resource employment operations and
practices.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Ability to:
Perform a variety of technical and paraprofessional duties related
to the human resource function.
Develop and implement recruitment programs.
Screen and process employment applications and other related
documents.
Provide technical training, information and assistance to others
concerning employment laws, policies and procedures.
Ensure proper completion and verify accuracy of various employment
forms and hiring documents.
Interpret and apply applicable federal, state, and local laws,
codes, and regulations.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Work confidentially with discretion.
Understand and follow oral and written instructions.
Compile data, maintain records and files, and participate in the
preparation of administrative or technical reports.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the
course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to two years of college level course work in human
resources, business administration or a related field.
Experience:
Two years of clerical and technical experience in the human
resources field, preferably in a community college district.
License or Certificate:
A valid California driver’s license, and proof of automobile
insurability.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment: Work is performed primarily in a standard
office setting. Duties are typically performed at a desk or
computer terminal; subject to noise from office equipment
operation; frequent interruptions and contact in person and on the
telephone with academic and classified staff and others. At least
minimal environmental controls are in place to assure health and
comfort.
Physical: Primary functions require sufficient physical
ability and mobility to work in an office setting; to stand or sit
for prolonged periods of time; to occasionally stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light
to moderate amounts of weight; to operate office equipment
requiring repetitive hand movement and fine coordination including
use of a computer keyboard; and to verbally communicate to exchange
information. Vision: See in the normal visual range with or without
correction. Hearing: Hear in the normal audio range with or without
correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via The Chronicle Of Higher Education Jobs
schedule_type: Full-time
Title:
Nursing (CNA) Instructor...
Job Category:
Faculty CTA
Job Opening Date:
November 03, 2023
Job Closing Date:
January 23, 2024
Location:
Saddleback College
Work Location:
Mission Viejo, CA
Department:
School of Health & Wellness
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
TBD
Work Hours:
36 hours per
Title:
Nursing (CNA) Instructor...
Job Category:
Faculty CTA
Job Opening Date:
November 03, 2023
Job Closing Date:
January 23, 2024
Location:
Saddleback College
Work Location:
Mission Viejo, CA
Department:
School of Health & Wellness
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
TBD
Work Hours:
36 hours per week
Hours Per Week:
36
Percentage of Employment:
100%
Months of Employment:
10
Salary:
$82,522 to $110,030 annually
Required Documents:
Cover Letter, Resume/CV, Transcripts/ Required License.
Job Description:
Application materials must be received by 11:59 pm on January
22, 2024.
The ideal candidate for this position is an equity-minded
individual who understands the importance of creating opportunities
in Nursing (CNA) for students who have been historically
underserved. Saddleback College seeks candidates who view the
elimination of inequities as an individual and collective
responsibility and who strive to reframe inequities as a problem of
practice. In addition, the ideal candidate demonstrates a
commitment to student-centered teaching practices, effective
cross-disciplinary and cross campus collaboration, transparent
decision-making, and purposeful service to the community. The ideal
candidate will embrace the role of an educator who is continually
learning anti-racist pedagogy and adapting to the needs of a
diverse student population.
Summary of Duties and Responsibilities:
Duties and responsibilities as presented are intended to be
representative and not restrictive. The District reserves the right
to modify the assignment and allocation of duties in accordance
with any changes in District policy and/or the faculty collective
bargaining agreement.
Teach Nursing and related courses to a diverse student
population.
Understands regulations governing program and acts within
compliance with CDPH rules and regulations.
Maintains certifications/licenses and other necessary requirements
to fulfill the role of instructor for a nurse assistant/home health
aide program in the state of California.
Completes all state forms, NATP forms as directly completely and
turns them in on time including attendance records, Individual
Student Records, Individual Skills Records.
Advises students on other career pathway program options.
Advises students with instructional issues and follows set plans of
remediation for students.
Assists students with application for certification
examination.
Complies with FERPA and HIPAA policies regarding student records
that denote compliance with agency contract, health regulations,
theory and clinical performance.
Instruct and assist in the growth and success of a diverse
population of students through careful preparation of course
materials, effective teaching methodologies and informed critical
feedback on assignments and discussions in support of student
success.
Develop culturally relevant course content, culturally responsive
pedagogical techniques, and effective practices for engaging
students who are diverse and/or are students who are historically
underserved. The ideal candidate should have experience with
relevant pedagogical techniques to engage diverse student
populations such as African American, Chicanx and Latinx, Native
Americans, Asian American and Pacific Islanders and other
disproportionately impacted students.
Participate in curriculum development and serve on department,
division/school, college and district committees as necessary to
maintain and improve the instructional program; participate in
appropriate professional development activities.
Engage in co-curricular activities, including planning,
implementing, and teaching in special programs designed to support
student success.
Participate in the formulation of Student Learning Outcomes (SLOs)
and the Student Learning Outcomes assessment cycle.
Maintain formal office hours; stay current on information as
discussed in department and division/school meetings.
Provide an average of one (1) hour per week of college service that
supports the division/school, college and/or District goals through
active participation in one or more of the following categories:
committee work on the department, division/school, college, and/or
district level; non-classroom college, district, or community
activities; department/division/school activities, events, or
meetings; student club advisor activities or events.
Remain current in your discipline, of instructional methods and new
technologies pertinent to areas of assignment; learn and apply
emerging technologies and advances (e.g., computer software
applications, Artificial Intelligence) as necessary to assist and
support student success.
Teach scheduled classes and perform related duties as assigned,
including comply with the applicable Course Outline of Record(s)
(COR); respond to and evaluate student work regularly and
consistently, inform students on a timely basis of their progress
in the course throughout the term; and respond to student academic
concerns, as appropriate, in a timely manner. Comply with district,
college and division/school policies in the performance of
duties.
Work cooperatively with staff and students.
Regular and consistent performance of the requirements of your
position.
Minimum Qualifications:
1. Must meet one of the following qualifications under (A) through
(D):
(A) Any Bachelor’s degree plus 2 years of professional experience;
OR
(B) Any Associate’s degree plus 6 years of professional experience;
OR
(C) Possession of a Valid California Community College instructor
credential appropriate to the subject (issued prior to July 1,
1990); OR
(D) A combination of education and experience that is at least the
equivalent of (A) and/or (B) above. Candidates making an
application based on equivalency must submit a Supplemental Application for Equivalency
Determination in addition to all other required
materials.
AND
2. Commitment to equity and diversity. All applicants must have
demonstrated sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender, gender
identity, sexual orientation, and ethnic backgrounds of community
college students, faculty, and staff. The applicant must be able to
demonstrate how these factors relate to the need for equity minded
practices within an educational environment.
In addition to the Minimum qualifications above, CNA Program
Instructors must also meet the following:
A. Active California Licensure in Vocational Nursing or Registered
Nursing.
B. Ability to gain approval from the Department of Public Health as
a Director of Staff Development (DSD).
C. CPR (BLS) American Heart Association.
D. Complete physical and required health records in accordance with
clinical facility and ability to take on the role of
instructor.
E. One (1) year experience as a licensed nurse, providing direct
patient care in an acute care or long-term care facility AND
One (1) year experience planning, implementing, and evaluating
educational programs in nursing.
OR
F. Two (2) years of experience as a licensed nurse, with at least
one (1) year of which must be in the provision of direct patient
care within a nursing facility.
Desired Qualifications:
Experience in multicultural programs in a college or university
setting including experience working in a multicultural
environment. Skills to communicate and work with diverse
constituencies, particularly in a Certified Nursing Assistant
program or other post-secondary academic program.
Bachelor’s degree in the nursing field.
Application Procedure:
To be considered a candidate for this position, the following
materials must be electronically uploaded:
• Completed South Orange County Community College District online
application including education and experience.
• Cover letter.
• Current resume and/or curriculum vitae.
• Academic transcripts of all college level coursework showing date
degree awarded from an accredited institution. For consideration,
degree(s) must be awarded at the time of application, or applicant
must complete the Supplemental Application for Equivalency
Determination form with online application. Unofficial transcripts
are acceptable at time of application. Successful candidate must
provide official transcripts upon hire. Non-U.S. transcripts must
include a certified U.S. evaluation (i.e., NACES agency:
www.naces.org) at the time of application.
You will also be required to answer the following questions:
How has your background and experience prepared you to be an
effective instructor at a college that is committed to equity,
values diversity, and expects inclusion?
Incomplete application packages will not be
considered.
All submitted materials become the property of the South Orange
County Community College District and will not be returned or
copied and will be considered for this position only.
Applicant bears the sole responsibility for ensuring that the
application package is complete when submitted. All travel
arrangements will be at applicant’s expense.
Application materials must be received by the deadline. Application
materials received after the closing deadline will not be
accepted.
For an online application, information, and instructions, visit the
District Job Opportunities website at https://www.socccd.edu/departments/human-resources/join-socccd
or call (949) 582-4850.
Federal law requires every new employee to present documentation
showing eligibility to work in the U.S. SOCCCD does not sponsor
employment Visas.
Selection Procedure:
A screening committee will review application materials which are
complete and received by the deadline. A limited number of
applicants will be invited to the District for an initial interview
at their own expense. Possession of the minimum qualifications does
not ensure an interview.
Compensation and Fringe Benefits:
Full-time faculty are paid on the Academic Salary Schedule (see
Wages for salary placement criteria in the Academic Employee Master
Agreement located under Contracts on the District website). The
District offers a comprehensive package of insurance benefits which
includes medical and dental insurance, vision-care plan, life
insurance and dependent life coverage, accidental death and
dismemberment coverage, long-term disability plan, and legal plan.
All premiums are fully paid by the District.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Nursing (CNA) Instructor...
Job Category:
Faculty CTA
Job Opening Date:
November 03, 2023
Job Closing Date:
January 23, 2024
Location:
Saddleback College
Work Location:
Mission Viejo, CA
Department:
School of Health & Wellness
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
TBD
Work Hours:
36 hours per week
Hours Per Week:
36
Percentage of Employment:
100%
Months of Employment:
10
Salary:
$82,522 to $110,030 annually
Required Documents:
Cover Letter, Resume/CV, Transcripts/ Required License.
Job Description:
Application materials must be received by 11:59 pm on January
22, 2024.
The ideal candidate for this position is an equity-minded
individual who understands the importance of creating opportunities
in Nursing (CNA) for students who have been historically
underserved. Saddleback College seeks candidates who view the
elimination of inequities as an individual and collective
responsibility and who strive to reframe inequities as a problem of
practice. In addition, the ideal candidate demonstrates a
commitment to student-centered teaching practices, effective
cross-disciplinary and cross campus collaboration, transparent
decision-making, and purposeful service to the community. The ideal
candidate will embrace the role of an educator who is continually
learning anti-racist pedagogy and adapting to the needs of a
diverse student population.
Summary of Duties and Responsibilities:
Duties and responsibilities as presented are intended to be
representative and not restrictive. The District reserves the right
to modify the assignment and allocation of duties in accordance
with any changes in District policy and/or the faculty collective
bargaining agreement.
Teach Nursing and related courses to a diverse student
population.
Understands regulations governing program and acts within
compliance with CDPH rules and regulations.
Maintains certifications/licenses and other necessary requirements
to fulfill the role of instructor for a nurse assistant/home health
aide program in the state of California.
Completes all state forms, NATP forms as directly completely and
turns them in on time including attendance records, Individual
Student Records, Individual Skills Records.
Advises students on other career pathway program options.
Advises students with instructional issues and follows set plans of
remediation for students.
Assists students with application for certification
examination.
Complies with FERPA and HIPAA policies regarding student records
that denote compliance with agency contract, health regulations,
theory and clinical performance.
Instruct and assist in the growth and success of a diverse
population of students through careful preparation of course
materials, effective teaching methodologies and informed critical
feedback on assignments and discussions in support of student
success.
Develop culturally relevant course content, culturally responsive
pedagogical techniques, and effective practices for engaging
students who are diverse and/or are students who are historically
underserved. The ideal candidate should have experience with
relevant pedagogical techniques to engage diverse student
populations such as African American, Chicanx and Latinx, Native
Americans, Asian American and Pacific Islanders and other
disproportionately impacted students.
Participate in curriculum development and serve on department,
division/school, college and district committees as necessary to
maintain and improve the instructional program; participate in
appropriate professional development activities.
Engage in co-curricular activities, including planning,
implementing, and teaching in special programs designed to support
student success.
Participate in the formulation of Student Learning Outcomes (SLOs)
and the Student Learning Outcomes assessment cycle.
Maintain formal office hours; stay current on information as
discussed in department and division/school meetings.
Provide an average of one (1) hour per week of college service that
supports the division/school, college and/or District goals through
active participation in one or more of the following categories:
committee work on the department, division/school, college, and/or
district level; non-classroom college, district, or community
activities; department/division/school activities, events, or
meetings; student club advisor activities or events.
Remain current in your discipline, of instructional methods and new
technologies pertinent to areas of assignment; learn and apply
emerging technologies and advances (e.g., computer software
applications, Artificial Intelligence) as necessary to assist and
support student success.
Teach scheduled classes and perform related duties as assigned,
including comply with the applicable Course Outline of Record(s)
(COR); respond to and evaluate student work regularly and
consistently, inform students on a timely basis of their progress
in the course throughout the term; and respond to student academic
concerns, as appropriate, in a timely manner. Comply with district,
college and division/school policies in the performance of
duties.
Work cooperatively with staff and students.
Regular and consistent performance of the requirements of your
position.
Minimum Qualifications:
1. Must meet one of the following qualifications under (A) through
(D):
(A) Any Bachelor’s degree plus 2 years of professional experience;
OR
(B) Any Associate’s degree plus 6 years of professional experience;
OR
(C) Possession of a Valid California Community College instructor
credential appropriate to the subject (issued prior to July 1,
1990); OR
(D) A combination of education and experience that is at least the
equivalent of (A) and/or (B) above. Candidates making an
application based on equivalency must submit a Supplemental Application for Equivalency
Determination in addition to all other required
materials.
AND
2. Commitment to equity and diversity. All applicants must have
demonstrated sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender, gender
identity, sexual orientation, and ethnic backgrounds of community
college students, faculty, and staff. The applicant must be able to
demonstrate how these factors relate to the need for equity minded
practices within an educational environment.
In addition to the Minimum qualifications above, CNA Program
Instructors must also meet the following:
A. Active California Licensure in Vocational Nursing or Registered
Nursing.
B. Ability to gain approval from the Department of Public Health as
a Director of Staff Development (DSD).
C. CPR (BLS) American Heart Association.
D. Complete physical and required health records in accordance with
clinical facility and ability to take on the role of
instructor.
E. One (1) year experience as a licensed nurse, providing direct
patient care in an acute care or long-term care facility AND
One (1) year experience planning, implementing, and evaluating
educational programs in nursing.
OR
F. Two (2) years of experience as a licensed nurse, with at least
one (1) year of which must be in the provision of direct patient
care within a nursing facility.
Desired Qualifications:
Experience in multicultural programs in a college or university
setting including experience working in a multicultural
environment. Skills to communicate and work with diverse
constituencies, particularly in a Certified Nursing Assistant
program or other post-secondary academic program.
Bachelor’s degree in the nursing field.
Application Procedure:
To be considered a candidate for this position, the following
materials must be electronically uploaded:
• Completed South Orange County Community College District online
application including education and experience.
• Cover letter.
• Current resume and/or curriculum vitae.
• Academic transcripts of all college level coursework showing date
degree awarded from an accredited institution. For consideration,
degree(s) must be awarded at the time of application, or applicant
must complete the Supplemental Application for Equivalency
Determination form with online application. Unofficial transcripts
are acceptable at time of application. Successful candidate must
provide official transcripts upon hire. Non-U.S. transcripts must
include a certified U.S. evaluation (i.e., NACES agency:
www.naces.org) at the time of application.
You will also be required to answer the following questions:
How has your background and experience prepared you to be an
effective instructor at a college that is committed to equity,
values diversity, and expects inclusion?
Incomplete application packages will not be
considered.
All submitted materials become the property of the South Orange
County Community College District and will not be returned or
copied and will be considered for this position only.
Applicant bears the sole responsibility for ensuring that the
application package is complete when submitted. All travel
arrangements will be at applicant’s expense.
Application materials must be received by the deadline. Application
materials received after the closing deadline will not be
accepted.
For an online application, information, and instructions, visit the
District Job Opportunities website at https://www.socccd.edu/departments/human-resources/join-socccd
or call (949) 582-4850.
Federal law requires every new employee to present documentation
showing eligibility to work in the U.S. SOCCCD does not sponsor
employment Visas.
Selection Procedure:
A screening committee will review application materials which are
complete and received by the deadline. A limited number of
applicants will be invited to the District for an initial interview
at their own expense. Possession of the minimum qualifications does
not ensure an interview.
Compensation and Fringe Benefits:
Full-time faculty are paid on the Academic Salary Schedule (see
Wages for salary placement criteria in the Academic Employee Master
Agreement located under Contracts on the District website). The
District offers a comprehensive package of insurance benefits which
includes medical and dental insurance, vision-care plan, life
insurance and dependent life coverage, accidental death and
dismemberment coverage, long-term disability plan, and legal plan.
All premiums are fully paid by the District.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
via The Chronicle Of Higher Education Jobs
schedule_type: Part-time
Title:
Art History Instructor - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
April 19, 2023
Job Closing Date:
Locations:
Saddleback College
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
Part-time/temporary faculty positions offer the opportunity
Title:
Art History Instructor - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
April 19, 2023
Job Closing Date:
Locations:
Saddleback College
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
Part-time/temporary faculty positions offer the opportunity to
assist a diverse group of students in achieving their educational
goals. As one of the largest community college districts in
southern California, we offer a wide range of opportunities in
transfer, general education, career and technical education
programs. These part-time positions are on an as-needed basis and
applicants should live within commuting distance to Orange
County.
PERFORMANCE RESPONSIBILITIES
The primary responsibilities of part-time faculty are to teach
classes in accordance with established curriculum and course
outlines. The faculty member will prepare and provide students with
course outlines, materials, and lectures that support learning
objectives set forth in the course syllabus; when requested, help
develop and measure learning outcomes as identified by the
department; and assess student performance and maintain grade
records.
Report assessment data on student learning outcomes, administrative
unit outcomes, and/or student services outcomes.
Utilize the results of student learning outcomes assessment to make
improvements in teaching and learning.
Maintain appropriate standards of professional conduct and
ethics.
Maintain current knowledge in the subject matter areas.
Follow the regulations, policies, and procedures of the college and
district as published.
Complete all program/college/district reporting deadlines on
time.
Complete and submit required documents in a timely manner.
Make use of technology and learning materials that are current,
support the lesson, and enable students to engage with the
material.
Establish and maintain a framework for regular and sustained
contact with/among students if teaching distance education
courses.
Teach classes during the scheduled time and at the assigned
location.
Meet workload obligations.
Maintain accurate records.
May participate in curriculum review and program development.
Assignments may include day, evening, weekend, on-line and/or
off-campus classes.
MINIMUM QUALIFICATIONS
1. Must meet one of the following qualifications under (a) through
(e)
(a) Master's degree in art history, history of art and architecture
or visual culture/visual studies from an accredited college or
university; OR
(b) Bachelor's degree in art history from an accredited college or
university AND Master's degree in history from an
accredited college or university; OR
(c) Master's degree in art with a recorded emphasis or
concentration in art history from an accredited college or
university; OR
(d) Valid California Community College instructor credential
appropriate to the subject per Education Code 87355 (issued prior
to July 1, 1990); OR
(d) A combination of education and experience that is at least the
equivalent of (a), (b), or (c) above. Candidates making an
application on the basis of equivalency must submit a
Supplemental Application for Equivalency Determination in
addition to all other required materials.
2. Commitment to equity and diversity. All applicants must have
demonstrated sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender, gender
identity, sexual orientation, and ethnic backgrounds of community
college students, faculty and staff. The applicant must be able to
demonstrate how these factors relate to the need for equity minded
practices within an educational environment.
Please attach all academic transcripts that reflect how you meet
one of the above minimum qualifications. You will attach your
transcripts in the same location as your Resume/CV.
If you are applying based on (d) above - please choose "I do not
meet minimum qualifications" on the next step, complete and attach
the equivalency form. (This is a requirement in addition to your
transcripts)
If your degree is from a non-US institution, you will need to
attach a Foreign Degree Evaluation that was completed by a 3rd
party. Please visit www.naces.org/members for a list of companies
that can complete this service for you. Applications without an
evaluated degree will be considered incomplete.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed
your application for a posting by 11:59
p.m., Pacific Time, on the posting's Job Close Date, along
with any required documents, in order to be considered for
the position Show more details...
Art History Instructor - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
April 19, 2023
Job Closing Date:
Locations:
Saddleback College
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
Part-time/temporary faculty positions offer the opportunity to
assist a diverse group of students in achieving their educational
goals. As one of the largest community college districts in
southern California, we offer a wide range of opportunities in
transfer, general education, career and technical education
programs. These part-time positions are on an as-needed basis and
applicants should live within commuting distance to Orange
County.
PERFORMANCE RESPONSIBILITIES
The primary responsibilities of part-time faculty are to teach
classes in accordance with established curriculum and course
outlines. The faculty member will prepare and provide students with
course outlines, materials, and lectures that support learning
objectives set forth in the course syllabus; when requested, help
develop and measure learning outcomes as identified by the
department; and assess student performance and maintain grade
records.
Report assessment data on student learning outcomes, administrative
unit outcomes, and/or student services outcomes.
Utilize the results of student learning outcomes assessment to make
improvements in teaching and learning.
Maintain appropriate standards of professional conduct and
ethics.
Maintain current knowledge in the subject matter areas.
Follow the regulations, policies, and procedures of the college and
district as published.
Complete all program/college/district reporting deadlines on
time.
Complete and submit required documents in a timely manner.
Make use of technology and learning materials that are current,
support the lesson, and enable students to engage with the
material.
Establish and maintain a framework for regular and sustained
contact with/among students if teaching distance education
courses.
Teach classes during the scheduled time and at the assigned
location.
Meet workload obligations.
Maintain accurate records.
May participate in curriculum review and program development.
Assignments may include day, evening, weekend, on-line and/or
off-campus classes.
MINIMUM QUALIFICATIONS
1. Must meet one of the following qualifications under (a) through
(e)
(a) Master's degree in art history, history of art and architecture
or visual culture/visual studies from an accredited college or
university; OR
(b) Bachelor's degree in art history from an accredited college or
university AND Master's degree in history from an
accredited college or university; OR
(c) Master's degree in art with a recorded emphasis or
concentration in art history from an accredited college or
university; OR
(d) Valid California Community College instructor credential
appropriate to the subject per Education Code 87355 (issued prior
to July 1, 1990); OR
(d) A combination of education and experience that is at least the
equivalent of (a), (b), or (c) above. Candidates making an
application on the basis of equivalency must submit a
Supplemental Application for Equivalency Determination in
addition to all other required materials.
2. Commitment to equity and diversity. All applicants must have
demonstrated sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, gender, gender
identity, sexual orientation, and ethnic backgrounds of community
college students, faculty and staff. The applicant must be able to
demonstrate how these factors relate to the need for equity minded
practices within an educational environment.
Please attach all academic transcripts that reflect how you meet
one of the above minimum qualifications. You will attach your
transcripts in the same location as your Resume/CV.
If you are applying based on (d) above - please choose "I do not
meet minimum qualifications" on the next step, complete and attach
the equivalency form. (This is a requirement in addition to your
transcripts)
If your degree is from a non-US institution, you will need to
attach a Foreign Degree Evaluation that was completed by a 3rd
party. Please visit www.naces.org/members for a list of companies
that can complete this service for you. Applications without an
evaluated degree will be considered incomplete.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed
your application for a posting by 11:59
p.m., Pacific Time, on the posting's Job Close Date, along
with any required documents, in order to be considered for
the position Show more details...
via Chronicle Of Higher Education
schedule_type: Part-time
Title:
Librarian - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
October 18, 2022
Job Closing Date:
Locations:
Saddleback College
Department:
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
For this position, employees must have at least one of the
following:
1.
Title:
Librarian - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
October 18, 2022
Job Closing Date:
Locations:
Saddleback College
Department:
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
For this position, employees must have at least one of the
following:
1. Master's degree in library science, library and information
science OR the equivalent from an accredited college or university;
OR
2. Valid California Community College instructor credential
appropriate to the subject per Education Code 87355 (issued prior
to July 1, 1990), OR
3. A combination of education and experience that is at least the
equivalent of item 1 above.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed
your application for a posting by 11:59
p.m., Pacific Time, on the posting's Job Close Date, along
with any required documents, in order to be considered for
the position Show more details...
Librarian - Part-Time - Pool...
Job Category:
Faculty CTA
Job Opening Date:
October 18, 2022
Job Closing Date:
Locations:
Saddleback College
Department:
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Hourly
Work Days:
Work Hours:
Hours Per Week:
0
Job Description:
For this position, employees must have at least one of the
following:
1. Master's degree in library science, library and information
science OR the equivalent from an accredited college or university;
OR
2. Valid California Community College instructor credential
appropriate to the subject per Education Code 87355 (issued prior
to July 1, 1990), OR
3. A combination of education and experience that is at least the
equivalent of item 1 above.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must make sure that you have completed
your application for a posting by 11:59
p.m., Pacific Time, on the posting's Job Close Date, along
with any required documents, in order to be considered for
the position Show more details...
via Chronicle Of Higher Education
schedule_type: Full-time
Title:
Senior Administrative Assistant...
Job Category:
CSEA
Job Opening Date:
November 08, 2023
Job Closing Date:
Location:
Irvine Valley College
Work Location:
Irvine, CA
Department:
Student Life
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00 a.m. - 5:00 p.m. (Schedule and Shift
Title:
Senior Administrative Assistant...
Job Category:
CSEA
Job Opening Date:
November 08, 2023
Job Closing Date:
Location:
Irvine Valley College
Work Location:
Irvine, CA
Department:
Student Life
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00 a.m. - 5:00 p.m. (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Initial Screening Date: November 30, 2023
Required Documents:
Resume and Cover Letter - Applications with missing documents will
not be considered.
Class specifications are intended to present a descriptive
list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under direction from the assigned administrator of record of a
highly complex, multi-function division of large size, staff, and
budget, such as a Dean or Director, performs the full range of
administrative, secretarial, and clerical assistance in support of
assigned complex program in a large business, instructional, or
student services division; or serves as secondary administrative
support for a larger office, such as a Vice President’s office or
the President’s office.
May receive direction from a Vice-President if assigned to provide
specialized, independent secondary support in that office.
May receive direction from the President or Executive Assistant to
the President if assigned to provide specialized, independent
secondary support in that office.
May receive functional supervision, technical training, and work
direction from an academic bargaining unit program supervisor or an
executive assistant.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from other levels of the
Administrative Assistant series in that the Senior Administrative
Assistant is the experienced, journey-level classification of the
series. Incumbents are assigned to perform the full range of
complex administrative support, secretarial, and clerical duties
independently for a large/complex business, instructional, or
student services program. Incumbents at this level typically
receive instruction or assistance only as new or unusual situations
arise, and must be fully aware of the operating procedures and
policies of the work unit.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Participate in the administration of the office to which assigned;
assist supervisor in meeting reporting requirements, functional
responsibilities, and research objectives; provide responsible and
complex secretarial and administrative support and confidential
assistance, relieving the supervisor of a wide variety of clerical,
technical, and administrative detail; assist in organizing
functions and activities promoted by the District, college, or
program area.
Plan and organize administrative office support functions;
coordinate, oversee, and evaluate the flow of office work and
assure that work is performed in a timely and accurate manner;
review, update, and inform the supervisor and others of essential
timelines; discuss and review calendar of events on a regular basis
with supervisor to assure timely coordination of office activities
and status of assigned projects; develop schedules related to
division/department activities and services.
Utilize electronic technology to correspond with others and to
maintain assigned calendars, schedules, and appointments;
coordinate and arrange meetings; coordinate activities with other
divisions and departments; make travel arrangements for department
staff; process conference reimbursement and other requests.
Participate in the orientation and training of new classified and
academic employees when assigned; assign, schedule, train, and
provide work direction to lower-level office staff and student
workers as assigned; prioritize work assignments; review and
validate completed work for accuracy; determine the necessity for
and assign substitute classified and/or academic personnel as
needed.
Collect, research, compile, analyze, verify, summarize, record, and
evaluate information; prepare and distribute narrative,
statistical, and financial data, recommendations, and alternatives
as requested; complete reports; verify and review forms and reports
for completeness and conformance with established regulations and
procedures.
Coordinate and oversee specialized functions or projects
independently, as assigned including special event planning and
implementation; assure that work is performed in a timely and
accurate manner; use independent judgment to develop and provide
recommendations, suggestions, or information as appropriate.
Answer telephones and respond to questions and requests for
information from administrative, management, academic, and/or
classified staff and the general public; communicate information in
person or by telephone where judgment, knowledge, and
interpretation of policies and procedures are necessary.
Serve as liaison between assigned supervisor and the College
president, vice presidents, administrative staff, academic and
classified staff, students, representatives of community agencies,
and the general public by relaying messages, answering questions,
clarifying information, responding to requests, resolving problems,
explaining District, College, Department, or program area policies
and procedures, or referring callers to the administrator or others
as necessary.
Assure that Board agenda items and supporting documents are
developed, prepared, and forwarded within District timelines and
legal requirements and guidelines; assure the administrator
receives timely notification of Board requests for information or
action; assure that the Board receives information and notification
of action taken as requested.
Assist supervisor in the preparation and administration of program
budget(s); assist in preparing cost estimates for budget
recommendations; assist in submitting justifications for budget
items; allocate funds to proper budget codes; monitor and track
expenditures in a timely manner; provide regular budget reports to
administrator for control of expenditures; assist in resolving
budget issues and problems; interact with others regarding
deposits; process budget/expense transfers; recommend budget
revisions.
Recommend expenditures for office equipment, materials, and
supplies and assure their timely ordering, receipt, and storage;
assure proper functioning of office equipment; prepare purchase
requisitions, check requests, independent contracts, and claims for
reimbursement of special funds related to assignment; post,
monitor, and track invoices and other expenditures; process and
prepare time sheets for signature.
Provide staff support to standing and ad hoc committees and other
groups as assigned; attend meetings and take notes or record
proceedings; prepare and distribute agendas, background materials,
and minutes as appropriate.
Compose correspondence independently; prepare preliminary responses
to letters, general correspondence, and personal inquiries of a
sensitive nature, including faculty, students, and staff grievances
and complaints, for administrator’s approval.
Format, type, proofread, duplicate, and distribute correspondence,
notices, lists, forms, memoranda, and other materials according to
established procedures, policies, and standards.
Establish and maintain a variety of complex, interrelated filing
systems including confidential files; establish and maintain files
for information, records, and reports involving classified,
academic, and administrative payroll and attendance, budget,
production and cost records, inventory, manuals, and updated
resource materials.
Receive mail and identify and refer matters to the administrator in
order of priority.
Utilize various computer applications and software packages;
maintain and generate reports from a database or network
system.
Operate office equipment including computer equipment, typewriter,
calculator, copier, and facsimile machine.
Interact with South Orange County Community College District,
Irvine Valley College, and Saddleback College’s administrators,
divisions, departments, faculty, staff, and students in all matters
related to the area of assignment; interpret and apply policies and
procedures and process sensitive complaints and requests for
information.
When assigned to an instructional division: develop, proof, and
submit schedule of classes; direct the process for development of
new course/curriculum and/or program offerings and assist in
keeping current programs up-to-date; manage and coordinate use of
facilities assigned to the division; assist in processes and
procedures to facilitate the submission of grades and attendance
records in accordance with guidelines and time schedules to meet
established deadlines including to serve as contact point and
liaison with Admissions and Records.
Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of the
functions, programs, and operations of the assigned division or
department.
Pertinent federal, state, and local laws, codes, and regulations
including applicable sections of the State Education Code and other
legal requirements related to area of assignment.
Work organization and office management principles and
practices.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Processes, procedures, and practices of budget preparation and
administration.
Principles, practices, and procedures of business letter
writing.
Principles and procedures used in complex, inter-related record
keeping.
Principles and practices used to establish and maintain files and
information retrieval systems.
Principles, practices and procedures of complex fiscal,
statistical, and administrative research and report
preparation.
Statistical procedures and mathematical concepts.
Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
etiquette.
Principles and practices of providing training, work direction, and
guidance to lower-level office staff and student workers.
English usage, grammar, spelling, punctuation, and
vocabulary.
Ability to:
Understand the organization and operation of the assigned division
and/or department as necessary to assume assigned
responsibilities.
Understand, interpret, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances.
Perform responsible and difficult administrative duties involving
the use of independent judgment and personal initiative.
Oversee and participate in the management of the administrative
functions and operations of the assigned office.
Establish, review, and revise office work priorities.
Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in
support of goals.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and maintain confidentiality in maintaining
critical and sensitive information, records, and reports.
Respond to requests and inquiries from students, staff, or the
public; effectively present information in person or on the
telephone to students, staff, or the public.
Type or enter data at a speed necessary for successful job
performance.
Take and transcribe dictation, if required by the position, at a
speed necessary for successful job performance.
Participate in the preparation and administration of assigned
budgets.
Use correct English usage, grammar, spelling, punctuation, and
vocabulary.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial
reports.
Implement and maintain filing systems.
Independently compose and prepare correspondence and
memoranda.
Plan, schedule, direct, coordinate, and review the work and
performance of assigned staff in a manner conducive to proficient
performance and high morale.
Plan and organize work to meet schedules and changing
deadlines.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new
equipment and systems.
Work under steady pressure with frequent interruptions and a high
degree of public contact by phone or in person.
Work independently and effectively in the absence of
supervision.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
EDUCATION AND EXPERIENCE QUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to two years of college level course work or specialized
training in public administration, business administration,
secretarial science, or a related field.
Experience:
Three years of increasingly responsible experience as an
administrative assistant or secretary, preferably in an
administrative office of a public agency or in an educational
environment, including some experience in a lead capacity.
License or Certificate:
A valid California driver’s license and proof of insurability may
be required for some positions to drive a District or personal
vehicle to attend meetings or pick up/deliver documents or other
materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. Duties
are typically performed at a desk or computer terminal; subject to
noise from office equipment operation; frequent interruptions and
contact in person and on the telephone with students, academic and
classified staff, and others. At least minimal environmental
controls are in place to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; to verbally communicate to exchange information; and to
occasionally travel to other offices or locations to attend
meetings or to pick up or deliver materials. Vision: See in the
normal visual range with or without correction. Hearing: Hear in
the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
Senior Administrative Assistant...
Job Category:
CSEA
Job Opening Date:
November 08, 2023
Job Closing Date:
Location:
Irvine Valley College
Work Location:
Irvine, CA
Department:
Student Life
Pay Grade, for more information click on this
link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Monthly
Work Days:
Monday - Friday
Work Hours:
8:00 a.m. - 5:00 p.m. (Schedule and Shift are subject to change in
accordance with the department needs.)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12
Salary:
Starting at $5,663 per month
Required Documents:
Resume and Cover Letter
Job Description:
C.S.E.A. Classified Bargaining Unit Salary Range 127
Initial Screening Date: November 30, 2023
Required Documents:
Resume and Cover Letter - Applications with missing documents will
not be considered.
Class specifications are intended to present a descriptive
list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
SUMMARY DESCRIPTION
Under direction from the assigned administrator of record of a
highly complex, multi-function division of large size, staff, and
budget, such as a Dean or Director, performs the full range of
administrative, secretarial, and clerical assistance in support of
assigned complex program in a large business, instructional, or
student services division; or serves as secondary administrative
support for a larger office, such as a Vice President’s office or
the President’s office.
May receive direction from a Vice-President if assigned to provide
specialized, independent secondary support in that office.
May receive direction from the President or Executive Assistant to
the President if assigned to provide specialized, independent
secondary support in that office.
May receive functional supervision, technical training, and work
direction from an academic bargaining unit program supervisor or an
executive assistant.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from other levels of the
Administrative Assistant series in that the Senior Administrative
Assistant is the experienced, journey-level classification of the
series. Incumbents are assigned to perform the full range of
complex administrative support, secretarial, and clerical duties
independently for a large/complex business, instructional, or
student services program. Incumbents at this level typically
receive instruction or assistance only as new or unusual situations
arise, and must be fully aware of the operating procedures and
policies of the work unit.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
practices.
Participate in the administration of the office to which assigned;
assist supervisor in meeting reporting requirements, functional
responsibilities, and research objectives; provide responsible and
complex secretarial and administrative support and confidential
assistance, relieving the supervisor of a wide variety of clerical,
technical, and administrative detail; assist in organizing
functions and activities promoted by the District, college, or
program area.
Plan and organize administrative office support functions;
coordinate, oversee, and evaluate the flow of office work and
assure that work is performed in a timely and accurate manner;
review, update, and inform the supervisor and others of essential
timelines; discuss and review calendar of events on a regular basis
with supervisor to assure timely coordination of office activities
and status of assigned projects; develop schedules related to
division/department activities and services.
Utilize electronic technology to correspond with others and to
maintain assigned calendars, schedules, and appointments;
coordinate and arrange meetings; coordinate activities with other
divisions and departments; make travel arrangements for department
staff; process conference reimbursement and other requests.
Participate in the orientation and training of new classified and
academic employees when assigned; assign, schedule, train, and
provide work direction to lower-level office staff and student
workers as assigned; prioritize work assignments; review and
validate completed work for accuracy; determine the necessity for
and assign substitute classified and/or academic personnel as
needed.
Collect, research, compile, analyze, verify, summarize, record, and
evaluate information; prepare and distribute narrative,
statistical, and financial data, recommendations, and alternatives
as requested; complete reports; verify and review forms and reports
for completeness and conformance with established regulations and
procedures.
Coordinate and oversee specialized functions or projects
independently, as assigned including special event planning and
implementation; assure that work is performed in a timely and
accurate manner; use independent judgment to develop and provide
recommendations, suggestions, or information as appropriate.
Answer telephones and respond to questions and requests for
information from administrative, management, academic, and/or
classified staff and the general public; communicate information in
person or by telephone where judgment, knowledge, and
interpretation of policies and procedures are necessary.
Serve as liaison between assigned supervisor and the College
president, vice presidents, administrative staff, academic and
classified staff, students, representatives of community agencies,
and the general public by relaying messages, answering questions,
clarifying information, responding to requests, resolving problems,
explaining District, College, Department, or program area policies
and procedures, or referring callers to the administrator or others
as necessary.
Assure that Board agenda items and supporting documents are
developed, prepared, and forwarded within District timelines and
legal requirements and guidelines; assure the administrator
receives timely notification of Board requests for information or
action; assure that the Board receives information and notification
of action taken as requested.
Assist supervisor in the preparation and administration of program
budget(s); assist in preparing cost estimates for budget
recommendations; assist in submitting justifications for budget
items; allocate funds to proper budget codes; monitor and track
expenditures in a timely manner; provide regular budget reports to
administrator for control of expenditures; assist in resolving
budget issues and problems; interact with others regarding
deposits; process budget/expense transfers; recommend budget
revisions.
Recommend expenditures for office equipment, materials, and
supplies and assure their timely ordering, receipt, and storage;
assure proper functioning of office equipment; prepare purchase
requisitions, check requests, independent contracts, and claims for
reimbursement of special funds related to assignment; post,
monitor, and track invoices and other expenditures; process and
prepare time sheets for signature.
Provide staff support to standing and ad hoc committees and other
groups as assigned; attend meetings and take notes or record
proceedings; prepare and distribute agendas, background materials,
and minutes as appropriate.
Compose correspondence independently; prepare preliminary responses
to letters, general correspondence, and personal inquiries of a
sensitive nature, including faculty, students, and staff grievances
and complaints, for administrator’s approval.
Format, type, proofread, duplicate, and distribute correspondence,
notices, lists, forms, memoranda, and other materials according to
established procedures, policies, and standards.
Establish and maintain a variety of complex, interrelated filing
systems including confidential files; establish and maintain files
for information, records, and reports involving classified,
academic, and administrative payroll and attendance, budget,
production and cost records, inventory, manuals, and updated
resource materials.
Receive mail and identify and refer matters to the administrator in
order of priority.
Utilize various computer applications and software packages;
maintain and generate reports from a database or network
system.
Operate office equipment including computer equipment, typewriter,
calculator, copier, and facsimile machine.
Interact with South Orange County Community College District,
Irvine Valley College, and Saddleback College’s administrators,
divisions, departments, faculty, staff, and students in all matters
related to the area of assignment; interpret and apply policies and
procedures and process sensitive complaints and requests for
information.
When assigned to an instructional division: develop, proof, and
submit schedule of classes; direct the process for development of
new course/curriculum and/or program offerings and assist in
keeping current programs up-to-date; manage and coordinate use of
facilities assigned to the division; assist in processes and
procedures to facilitate the submission of grades and attendance
records in accordance with guidelines and time schedules to meet
established deadlines including to serve as contact point and
liaison with Admissions and Records.
Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of the
functions, programs, and operations of the assigned division or
department.
Pertinent federal, state, and local laws, codes, and regulations
including applicable sections of the State Education Code and other
legal requirements related to area of assignment.
Work organization and office management principles and
practices.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Processes, procedures, and practices of budget preparation and
administration.
Principles, practices, and procedures of business letter
writing.
Principles and procedures used in complex, inter-related record
keeping.
Principles and practices used to establish and maintain files and
information retrieval systems.
Principles, practices and procedures of complex fiscal,
statistical, and administrative research and report
preparation.
Statistical procedures and mathematical concepts.
Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
etiquette.
Principles and practices of providing training, work direction, and
guidance to lower-level office staff and student workers.
English usage, grammar, spelling, punctuation, and
vocabulary.
Ability to:
Understand the organization and operation of the assigned division
and/or department as necessary to assume assigned
responsibilities.
Understand, interpret, and apply administrative and office policies
and procedures as well as pertinent laws, regulations, and
ordinances.
Perform responsible and difficult administrative duties involving
the use of independent judgment and personal initiative.
Oversee and participate in the management of the administrative
functions and operations of the assigned office.
Establish, review, and revise office work priorities.
Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in
support of goals.
Use sound judgment in recognizing scope of authority.
Exercise good judgment and maintain confidentiality in maintaining
critical and sensitive information, records, and reports.
Respond to requests and inquiries from students, staff, or the
public; effectively present information in person or on the
telephone to students, staff, or the public.
Type or enter data at a speed necessary for successful job
performance.
Take and transcribe dictation, if required by the position, at a
speed necessary for successful job performance.
Participate in the preparation and administration of assigned
budgets.
Use correct English usage, grammar, spelling, punctuation, and
vocabulary.
Research, compile, analyze, and interpret data.
Prepare a variety of clear and concise administrative and financial
reports.
Implement and maintain filing systems.
Independently compose and prepare correspondence and
memoranda.
Plan, schedule, direct, coordinate, and review the work and
performance of assigned staff in a manner conducive to proficient
performance and high morale.
Plan and organize work to meet schedules and changing
deadlines.
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new
equipment and systems.
Work under steady pressure with frequent interruptions and a high
degree of public contact by phone or in person.
Work independently and effectively in the absence of
supervision.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
students.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
EDUCATION AND EXPERIENCE QUIDELINES
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to two years of college level course work or specialized
training in public administration, business administration,
secretarial science, or a related field.
Experience:
Three years of increasingly responsible experience as an
administrative assistant or secretary, preferably in an
administrative office of a public agency or in an educational
environment, including some experience in a lead capacity.
License or Certificate:
A valid California driver’s license and proof of insurability may
be required for some positions to drive a District or personal
vehicle to attend meetings or pick up/deliver documents or other
materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
functions.
Environment:
Work is performed primarily in a standard office setting. Duties
are typically performed at a desk or computer terminal; subject to
noise from office equipment operation; frequent interruptions and
contact in person and on the telephone with students, academic and
classified staff, and others. At least minimal environmental
controls are in place to assure health and comfort.
Physical:
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; to verbally communicate to exchange information; and to
occasionally travel to other offices or locations to attend
meetings or to pick up or deliver materials. Vision: See in the
normal visual range with or without correction. Hearing: Hear in
the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. More information can be found on our District website by
visiting https://www.socccd.edu/communications/covid-19-information
.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to
assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
(EEO):
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Important: You must complete your application
for a posting by 11:59 p.m., Pacific Standard
Time, by the deadline, along with any required documents, in
order to be considered for the position.
Applicants must complete all fields/sections on the application. Do
not type "See Resume" or leave any fields blank. Applicants must
enter their work experience, education, etc. on the District
application. Applications reflecting "See Resume" will be
considered incomplete and will not be considered for
recruitment Show more details...
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